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Project Coordinator

University of Toronto
St. George (Downtown Toronto)

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Job Details

Project Coordinator

Date Posted: 07/16/2021
Req ID: 5344
Faculty/Division: Dalla Lana School of Public Health
Department: Institute of Health Policy, Management & Evaluation
Campus: St. George (Downtown Toronto)


About us:

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School went through a dramaticrenaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $40.4 million in research funding per year, the School supports discovery in global health, tobacco impacts on health, occupational disease and disability, air pollution, inner city and Indigenous health, among many other areas.

Your opportunity:

The Institute of Health, Policy, Management and Evaluation (IHPME) has the largest and most productive group of scholars working in health policy, health services, health informatics, clinical epidemiology and health care research in Canada today. Our students represent all sectors of the health care system; we have consistently been able to attract exceptional applicants from diverse backgrounds with a wealth of experiences. Our alumni have moved into leadership positions throughout the health care system and remain actively involved in ensuring we achieve our goals. And, finally, our donors and partners have been very generous in terms of developing and supporting new initiatives and addressing the financial needs of our students.

Project CASCADES (Creating a Sustainable Canadian Health System in a Climate Crisis) is a nationally coordinated effort by the University of Toronto, the University of British Columbia, Dalhousie University, and the Canadian Coalition for Green Healthcare to mobilize the transition to a high quality, low-carbon, resilient health system. Directed by Professor Fiona Miller, CASCADES’ objectives are twofold: 1) To build capacity across Canada’s healthcare community to promote and deliversustainable healthcare, and; 2) To coordinate a national approach to the cultivation, selection, support, and scaling-up of sustainable healthcare innovations in service delivery and system design.

As Project Coordinator, you will work closely with the Project CASCADES team and partners to support and facilitate the implementation of the project’s multiple objectives. Your strong project coordination skills will enable you to coordinate project cycles, execute assigned tasks, implement project plans and continuously strengthen relationships with stakeholders. You will also be involved in analyzing processes and recommending changes for more efficient coordination. Your background and experience supporting health and/or sustainability projects will contribute to the success of CASCADES.

Your responsibilities will include:

  • Building and strengthening relationships with stakeholders and partners
  • Implementing project plans and assessing project output against quality control standards
  • Tracking information on project progress and informing senior staff of deadlines, concerns or setbacks
  • Analyzing processes and recommending solutions or changes for more efficient coordination of operations
  • Scheduling status meetings, preparing meeting agendas and writing routine documentation
  • Generating reports, collating, organizing and analyzing data
  • Maintaining databases with Key Performance Indicators (KPIs), identifying and analyzing data discrepancies and correcting errors
  • Monitoring project accounts, collaborating on cost estimates and making minor purchases

Essential Qualifications:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • Minimum five (5) years’ of relevant work experience in project coordination, preferably in a health care, environmental sustainability or allied professional context
  • Experience coordinating projects and managing priorities, including a strong understanding of the application of project management methodology
  • Demonstrated experience building and maintaining positive working relationships with a range of stakeholders, as well as coordinating meetings and preparing agendas
  • Demonstrated experience analyzing data, interpreting findings and making recommendations for improvement based on insights and best practices
  • Demonstrated experience analyzing processes and identifying opportunities for improvement
  • Proficiency with MS Office Suite and survey tools
  • Proficiency using project management tools and Gantt charts
  • Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
  • Exceptional interpersonal and communication skills, both verbal and written, organizational skills, strong proof-reading and editing skills
  • Abilityto assess processes and procedures, utilize critical thinking and synthesize information from multiple sources
  • Ability to exercise initiative, tact, discretion, problem-solving skills and to work under pressure to meet deadlines
  • Ability to work well independently but also as part of a team

Assets (Nonessential):

  • Knowledge in environmental sustainability/health services-health policy
  • Bilingual - French/English

To be successful in this role you will be:

  • Communicator
  • Goal oriented
  • Intuitive
  • Organized
  • Problem solver

This is a term role ending March 31, 2026

Closing Date: 07/30/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $70,427 with an annual step progression to a maximum of $90,064. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Aarthiga Sivakumar

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Epidemiology, Public Health, Project Manager, Equity, Healthcare, Technology, Finance, Research


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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