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Undergraduate Assistant

University of Toronto
Toronto, ON

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Job Details

Undergraduate Assistant

Date Posted: 07/21/2021
Req ID: 10141
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Human Geography
Campus: University of Toronto Scarborough (UTSC)


About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Human Geography, the Department of Political Science, and the Department of Global Development Studies at the University of Toronto Scarborough consist of award-winning faculty who combine active and productive research programs with teaching innovation and excellence. Many of the Faculty’s expertise extend well beyond Canada to cover all regions of the globe. All our programs focus on teaching the core skills of critical thinking, qualitative and quantitative research methods and analysis, and excellence in writing. We also recognize the benefits of co-operative education and offer co-op programs closely aligned with various fields of studies. The programs are designed to intrigue and satisfy students’ curiosity, to nourish their mind, and to equip students to become effective citizens of the global community.

Your opportunity:

We are recruiting for an Undergraduate Assistant to provide administrative support services for programs and courses in Human Geography, Political Sciences, and the Department of Global Development Studies. You will serve as an essential resource to faculty and students on the hiring process of Teacher Assistants, Course Instructors, Sessional Lecturers, and Invigilators. Your professionalism and efficiency will contribute to the pursuit of excellence in faculty teaching and student learning in the Department of Human Geography, the Department of Political Science, and the Department of Global Development Studies.

Your responsibilities will include:

  • Coordinating the recruitment of exam invigilators, teaching assistants, course instructors, sessional lecturers and/or stipend instructors
  • Proofing and posting adverts to recruit applicants
  • Verifying that provisions of applicable collective agreements and/or policies are applied appropriately.
  • Preparing draft employment letters using templates
  • Collecting supporting documentation required for payroll and/or HRIS processing
  • Collating and organizing data for various reports

Essential Qualifications:

  • Advanced College Diploma (3 years) in Business Administration or acceptable combination of equivalent education and experience
  • Minimum two years related administrative experience in an academic environment, supporting faculty and students
  • Demonstrated experience interpretingpolicies, procedures, and collective agreements
  • Must be proficient in MS Excel, Word, Outlook and common Internet browser (Chrome, Firefox, IE)
  • Must have an acute aptitude for numbers and ability to create and maintain extensive spreadsheets containing a multitude of data (i.e. courses offered, enrolment numbers, costs, etc.)
  • Excellent communication and organizational skills, with attention to details
  • Well developed interpersonal skills, demonstrated tact and professionalism when dealing with faculty, students, administrative staff and the public
  • Demonstrated initiative and be able to work effectively and efficiently, whether independently or as part of a team
  • Ability to work under time constraints and workload pressures and manage conflicting priorities and deadlines with regular interruption
  • Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learningand working environment

Assets (Nonessential):

  • Experience with ROSI EXPRESS; ROSI/ACORN; Degree Explore; Intranet; TA Job Posting Application Systems; Career & Co-curricular Learning Network; Timetable Scheduler; and Online Calendar would be strong assets
  • Experience interpreting CUPE 3902 Unit 1 and 3 collective agreements would be a strong asset

To be successful in this role you will be:

  • Approachable
  • Efficient
  • Organized
  • Problem solver
  • Responsible
  • Tactful

NOTE:This is a limited 12-month TERM opportunity to September 30, 2022. A copy of the full job description isavailable upon request from the UTSC HR Office.

Closing Date: 08/01/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $55,400 with an annual step progression to a maximum of $70,847. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Job Segment: Payroll, Equity, HR, Administrative Assistant, Finance, Human Resources, Administrative, Research


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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