Administrative Program Coordinator (PRN26696B)

University of Utah
Salt Lake City, Utah
Closing date
Sep 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Program Administration

Job Details

Under the general supervision of the Associate Director of the Women’s Resource Center (WRC), the program coordinator will oversee and co-create programs that promote recruitment, persistence and retention of students. They will focus on educating about critical social movements, exploring identities through an intersectional lens, and striving for social justice. This position will be responsible for programmatic initiatives and outreach for current and prospective University of Utah Students. The Program coordinator will lead the programmatic offerings of the Women’s Resource Center that support and empower women and other students, staff and faculty who experience gender based marginalization, and together create community and offer a brave space. 

The coordinator will also provide administrative support to the WRC and will be responsible for the design and execution of events and/or services that focus on coalition building, identity, culture, retention, and concerns of the students and student identities affiliated with their programs. The Coordinator collaboratively directs programs and co-supervises graduate and undergraduate student staff. The Coordinator will work as a part of the entire WRC team to implement strategies to support and educate University students, faculty and staff about the lives, cultures and concerns of various groups within their particular program area(s).

University of Utah Job ID# PRN26696B - 00323 - Women's Resource Center

COMPENSATION: $39,000 - $43,000/year



  • Responsible for working with a high degree of self-direction to plan workload, solve problems and take action in situations where independent judgment and critical thinking skills are necessary to resolve issues where there is not clear precedent  
  • Maintain a high degree of confidentiality. 
  •  Plan, schedule and develop curriculum for educational presentations and/or programs to on-campus constituents regarding programs that focus on the identities and experiences around gender. Workshops may include training of student facilitators and assessment of workshop effectiveness 
  •  Develop and lead workshops of varying degrees of complexity in order to provide alternatives to learning and engagement. 
  •  Assist students in understanding diversity as part of their overall learning experience, including critical self-awareness for identity development. Articulate to the campus community this complex approach of student engagement and development  
  • Interact with a broad spectrum of student groups to help them identify problems, think through implications of alternative solutions, evaluate past occurrences and reach appropriate conclusions and decisions.  Research, recommend and assist in the development of new evidence-based education initiatives for students that promote feminist perspectives and gender equity that are inclusive of women of color, transgender, non-binary, and men-identified communities 
  •  Plan and develop evaluations of the Center’s learning outcomes. Analyze the impact of changes to the programs and center. 
  • Analyze data on student learning outcomes and positive attitudinal change. 
  • Utilize assessment data to report and assess effectiveness of current programs and resources. 
  •  Identify and establish collaborations and partnerships with key campus constituents interfacing with underrepresented students especially around gender marginalization. 
  • Markets and promotes new and existing programs and services to internal and external customers. 
  • Work collaboratively with the Gender Justice Scholars program, Orientation, Admissions and other recruitment staff in presenting University of Utah’s academic programs, support services, its philosophy, and inclusivity efforts to prospective students and their families, secondary and post-secondary personnel, community based organizations, and to the general public as directed 
  •  Provide outreach to current and prospective students to connect them to programs and services of the WRC and other resources at the University of Utah. 
  • Collaborate with other Offices and Departments and community partners to provide programming that aligns with the University’s goals. 
  • Participates in University-wide committees to establish customer service standards and administrative plans and policies.

Administration and Office Support 

  •  Assist in recruiting, hiring, training, supervising, and evaluating students or marketing interns working with the program in the capacity of undergraduate, senior projects, volunteers and student assistants including office hours and timecards.  
  • Coordinate and facilitate retreats for student assistants and volunteers 
  •  Assist in the day to day office coordination of the Women’s Resource Center.  
  • Create and manage accurate assessment plans and tools utilizing Qualtrics, google forms and Titanium. 
  • Collaboratively manage Social Media Content and marketing (Facebook and Instagram) of the WRC 
  • Coordinates website maintenance 
  • Prepares reports and records program status and progress for management and outside agencies 
  •  Writes and edits program related publications and promotional or educational materials, and contributes to the Annual Report. 
  • Assign, direct and review work of student support staff. 
  • Process invoices and payments related to programs and other administrative areas. 
  • Collaborate and assist in managing and planning annual budgets. 
  • Other duties as assigned 

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines. .

DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.

Bachelor’s degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. 

Department Preferred Qualifications 

• Knowledge of issues affecting women, trans-people, and gender non-conforming populations.

• Demonstrated knowledge of frameworks such as Intersectionality, Black Feminist Thought, Mujerista Discourse, and Queer Theory.

• Ability to recognize systems of oppression that uphold meritocracy, sexism, heterosexism, ageism, ableism, classism, just to name a few. 

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.



The University of Utah is an Affirmative Action/Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), for further information or to request an accommodation. The University of Utah is committed to diversity in its workforce. Women and minorities are encouraged to apply.

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