Library Specialist: Circulation (Essential)


About Mills College:

Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit www.mills.edu.


Job Description:

ORGANIZATIONAL RELATIONSHIPS:
Reports To: Head of Reference & Access Services Librarian
Supervises: Work/Study Students (typically 15-18)

Summary of Position:
This position supervises the library's Public Service Work/Study students and other student workers who are responsible for the day to day circulation and shelving of physical library materials (books, periodicals, CDs, videos, etc.), including reserves; this position is the chief contact for course reserves; patron billing; stack maintenance; and collection shift planning.

Essential Job Functions:

• 50% Supervise circulation student employees, including hiring and training, preparing work schedules and assignments, and revising and developing training materials. Checks student work as needed.
• 20% Supervise and perform all circulation activities including fines and billing, holds, renewals, searches for missing books, etc. using TIND ILS. Investigate and resolve or escalate circulation problems and complaints as necessary.
• 15% Supervise the Library's course reserves, including creation of catalog records, in close coordination with faculty to ensure timely processing of materials.
• 15% Maintain the stacks, including planning and supervising stack shifting.

Additional Duties and Responsibilities:

• Creates lists in TIND (integrated library system) to identify appropriate patron groups and item types needing maintenance.
• Problem solves TIND loan rule issues.
• Handle money for fines and regularly balances library cash drawer.
• Compile statistics and assist in special projects.
• Perform other duties as needed and assigned.
  

Requirements:

Required Knowledge, Skills, and Abilities

• Bachelor's degree, Library Support Staff Certification, or equivalent.
• Demonstrated experience in staff supervision including hiring, scheduling, or training.
• Ability to perform a variety of technical and computerized work with speed and accuracy.
• Ability to work under pressure, coordinating multiple responsibilities simultaneously, and meet firm deadlines.
• Excellent communication skills with the ability to follow and give clear instructions, and to communicate effectively with users and supervised students.
• Ability to contribute to a positive work culture that fosters excellent customer service and teamwork

Candidates must first and foremost demonstrate commitment to serving the Mills student population and be invested in learning about and understanding the communities and backgrounds of the school's students. Candidates will hold the following commitments:

• Providing culturally affirming support to historically marginalized groups including students of color, including Black students, first generation college students, LGBTQIA+ / transgender and gender nonconforming students, students of all abilities, and students who experience financial hardship.
• Ongoing anti-racism work

Applicants of diverse backgrounds including: people of color, Black and Latinx candidates in particular, first generation college graduates, and applicants who identify as part of the LGBTQIA+ community including transgender and gender nonconforming candidates strongly encouraged to apply

Preferred Knowledge, Skills, and Abilities:

• Two years of increasingly responsible library experience, preferably in an academic library.
• Experience with integrated library systems.
• Knowledge of library hardware and software as well as familiarity with computers, printers, photocopiers and audio-visual equipment.

Physical Demands:

• Individuals may need to sit or stand for extended periods.
• Manual dexterity to manipulate library materials required.
• Ability to communicate orally and in writing effectively.
• Ability to work extensive hours at the computer screen.
• Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day.
• Ability to do repetitive tasks with speed and accuracy.
• Employee may need to carry, push, pull, or lift up to 30 pounds. Proper lifting techniques required.
• Push and pull fully loaded (50-100 pounds) book trucks.

This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on operational needs.


Additional Information:

This is a full-time, anon-exempt position with an FTE of 1.0. Hourly rate is $21.00 per hour, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan, 10 days of vacation, 12 sick days and 17 paid holidays (subject to annual review).

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to https://www.mills.edu/policies/ada-policies/nondiscrimination-statement.php.

All positions are subject to a background check. Prior to the first date of employment, an applicant's background check must be cleared.

Effective August 9, 2021, Mills College will require all current faculty and staff to be fully vaccinated against the COVID-19 virus prior to returning to campus. All new hires are required to be fully vaccinated prior to the first date of work on campus. Fully vaccinated is defined as two weeks following a second shot of a two-dose vaccine or two weeks following a single dose vaccine. For further information regarding the Mills' immunization policy, including medical and religious exemptions, please contact benefits@mills.edu.


Application Instructions:

Click the "Apply Now" button below and follow instructions to submit the following documents:

• Employee Application
• Resume
• Cover Letter and
• Contact Information for 3 References

Please note that you can only upload 6 "Other" documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

Review of applicants will begin immediately; applications will be accepted until the position is filled.



To apply, visit https://mills.interviewexchange.com/jobofferdetails.jsp?JOBID=133884&CNTRNO=2&TSTMP=0





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