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Children's School Program Assistant (Essential)

Mills College

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Children's School Program Assistant (Essential)

About Mills College:

Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit

Job Description:

Reports To: Assistant Head of School, Mills College Children's School
Head of School, Mills College Children's School

This wonderfully unique position in the Mills College Children's School, the oldest laboratory school in the West. The Mills College Children's School follows a constructivist model of education for infant-toddler through fifth grade programs. Teaching Assistants work closely with Preschool Head Teachers, and teaching team, to plan and supervise an exemplary curriculum for designated grade levels, using a reflective/inquiry approach to analyze and improve instruction.

Summary of Position:
Under the direction of the Head of School, perform a broad range of secretarial, administrative, functions for the Children's School. The Children's School Program Assistant will maintain accurate and up-to-date records of students, and student teachers enrolled in the Mills College Children's School, and other documentation required for licensing, accreditation and research purposes. The Children's School Program Assistant controls the release of sensitive information and exercises frequent independent judgment within the assigned areas of responsibility.

Essential Job Functions:

Responsibilities include but are not limited to:
  • Serve as first point of contact for the Children's School. Provide a very high level of customer service. Answer telephones; relay messages; route calls and visitors. Provide information about the Children's School to parents of prospective students, staff, faculty, Mills students. Coordinate visits, tours, observation appointments. Handle in-coming and out-going mail.
  • Create and maintain a comprehensive database of Children's School students and their families.
  • Order and maintain inventory of equipment and supplies.


Required Knowledge, Skills, and Abilities:
  • Strong computer skills (preferably on both PC and Mac platforms).
  • Strong organizational, interpersonal, and oral and written communication skills.
  • Ability to multi-task and manage time and priorities to meet deadlines.
  • Ability to work independently and as a part of a team.
  • Good written and proof-reading skills.
  • Ability to gather, understand and use data to make data driven decisions.

Education and Training:
  • B.A. degree or Associate's degree with responsible administrative experience involving extensive public contact. Experience working with budgets. Knowledge of general accounting.

Physical, Mental and Environmental Demands:
  • Resourcefulness in solving problems.
  • Ability to establish and maintain effective and productive working relationships within a diverse learning environment.

Requires fingerprinting/background check clearance and tuberculosis clearance.

This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs.

Additional Information:

This is a part-time, non-exempt position with an FTE of 0.75. Hourly rate is commensurate with experience, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan, 10 days of vacation, 12 sick days and 17 paid holidays (subject to annual review).

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to

All positions are subject to a background check. Prior to the first date of employment, an applicant's background check must be cleared.

Effective August 9, 2021, Mills College will require all current faculty and staff to be fully vaccinated against the COVID-19 virus prior to returning to campus. All new hires are required to be fully vaccinated prior to the first date of work on campus. Fully vaccinated is defined as two weeks following a second shot of a two-dose vaccine or two weeks following a single dose vaccine. For further information regarding the Mills' immunization policy, including medical and religious exemptions, please contact [email protected].

Application Instructions:

Click the "Apply Now" button below and follow instructions to submit the following documents:
  • Employee Application
  • Resume
  • Cover Letter and
  • Contact Information for 3 References

Please note that you can only upload 6 "Other" documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

Review of applicants will begin immediately; applications will be accepted until the position is filled.

To apply, visit

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Working at Mills College

Mills is an independent liberal arts college for women with graduate programs for women and men. The College educates students to think critically and communicate responsibly and effectively, to accept the challenges of their creative visions, and to acquire the knowledge and skills necessary to effect thoughtful changes in a global, multicultural society.

Mills encourages openness to experimentation in the context of established academic disciplines. Programs are designed to reflect the importance of global issues, provide an understanding of the natural world, and enhance opportunities for women in their developing roles throughout society. The curriculum combines traditional liberal arts with new educational initiatives that recognize the value of cultural, racial, and ethnic diversity.

Inspired by a teaching philosophy that grows out of its longstanding dedication to women’s education, Mills provides a dynamic learning environment that encourages intellectual exploration. The faculty of nationally and internationally respected scholars and artists is dedicated to developing the strengths of every student, preparing them for lifelong intellectual, personal, and professional growth.

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