Description:

Program Manager

Carle Illinois College of Medicine

University of Illinois Urbana-Champaign

The Program Manager will be responsible for project/program planning, implementation, management and oversight in support of multiple highly collaborative and interdisciplinary initiatives. The Program Manager will work closely with and report to the Associate Dean for Diversity and Democratization of Health Innovation. For more information on the Carle Illinois College of Medicine, please visit: https://medicine.illinois.edu/

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

Major Duties and Responsibilities:

Program Management

Manage and provide administrative oversight for large-scale programs, projects and initiatives, including but not limited to Designing Resiliency and Well-being (DRAW), STEM Illinois, and The Nobel Project.

• Serve as a liaison and a primary point of contact connecting the college with community members, participants, faculty, staff, students, stakeholders, and related partner programs/initiatives both on campus and in the community.
• Create collaborative work groups and task forces to assess/identify needs, ideas and innovation around health and wellness, in particular around health disparities and social determinants of health.
• Independently monitor and respond to action items and stakeholder requests to ensure programs/initiatives are moving forward effectively and efficiently.
• Establish and maintain the logistics of programs, workshops, seminars and conferences. This involves managing events from initial concept, soliciting participation, program creation, application and registration systems, promotional material, recruitment of participants, registration logistics, on-site coordination of event activities, and post-event assessment and reporting. This may also include identifying content and delivering information for programs.
• Develop and maintain web pages, apps, webcasts, informational materials, and other forms of media/marketing for outreach and communications. Coordinate publicity and marketing efforts with the Carle Illinois Office of Marketing and Communications.
• Identify and coordinate guest speakers and presenters for webcasts and special events.
• Develop and maintain program and participant data using web-based technologies, database and spreadsheet applications.
• Develop, maintain and renew Institutional Review Board approval for research projects and exempt projects. This includes adding new members to the research team.
• Create a database for protection of minor certificates and/or background checks for guest lectures and mentors.

Work with faculty, staff, students, stakeholders and community members to develop, implement, and administer specific group/community activities, speakers/presentations, and initiatives under supported programs. Activities include:

• Develop and implement an infrastructure to train a large number of Community Health Workers, starting with middle and high school students in the Nobel Project.
• Partner with college leaders and staff to organize and implement the Carle Illinois Health Maker Lab Competition (Fall make-a-thon with medical students and spring makea-thon with general public)
• Develop, implement and manage projects, activities and events in support of the Designing Resiliency and Well-being (DRAW) initiative.
• Develop, implement and administer outreach and engagement for Citizen Scientists, connecting them with faculty and opportunities at the university and in the community.
• Serve as a primary point of contact to develop and manage Pathway Programs, connecting under-represented students to the college, campus and careers in health care.
• Organize community events including community health fairs, and community art competitions.

Assessment and Reporting

• Work closely with the Associate Dean to both track and drive progress toward ensuring project milestones are met, and ensure that effort is aligned with project goals.
• Identify, track, and analyze performance-related data for programs and projects, generating data-intensive periodic reports.
• Support grant-funded projects, including managing grant activities and objectives, measuring outcomes and developing intermittent and final reports to funding agencies and stakeholder groups.
• Provide operational support and oversight to ensure programs meet funding guidelines for submission and reporting.
• Help to manage grant budgets, track spending and develop spending reports.

Additional Responsibilities

• Other duties and special assignments as outlined by the Associate Dean.
• Establish and maintain effective working relationships and project meetings? work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect.
• Foster a culture of diversity and inclusion within the Carle-Illinois College of Medicine? support and engage in equal employment opportunity principles, rules, and regulations.
• Champion positive inter-professional relationships bridging the college’s private/public organization and missions.
• Regular travel within east central Illinois and Chicago (including collar counties) is expected.

Position Requirements and Qualifications:

Education:
Required: Bachelor’s degree in Social, Behavioral, Life sciences or a related field.

Experience:
Required: Two years of experience with program or project management. Experience with information gathering, managing data, tracking milestones, and preparing reports.

Preferred:

• Experience working independently and as part of a team
• Experience in higher education, public sector service, or community outreach and engagement.
• Proficiency with social media and other web-based communications technologies.
• Grant development and grant management experience.

Knowledge, Skills, and Abilities:

• Ability to manage multiple priorities and simultaneous projects without direct supervision Evidence of consistent use of good judgment, discretion, and diplomacy.
• Excellent oral and written communication skills.
• Strong interpersonal skills with the ability to cultivate collaborative relationships.
• Ability to travel to meetings and to other member university campuses as needed.
• Ability to occasionally work a flexible schedule to accommodate significant events or deadlines

Appointment Information:
This is a full-time, Civil Service, Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after August 16, 2021. Salary is commensurate with experience.

To Apply:

For more information on the Carle Illinois College of Medicine, please visit https://medicine.illinois.edu/. Applications must be received by August 16, 2021. Apply for this position using the “Apply for Position” button. If you have not applied before, you must create your candidate profile at:

If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application

Step 2) Submit the Voluntary Self-Identification of Disability forms

Step 3) You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials for any degree including Bachelor's and Master's degrees (unofficial transcripts or diploma may be acceptable) for all degrees attained including Bachelor's degree, and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for the position using the “Apply for Position” button. Applications not submitted through this website will not be considered. For more information regarding the application procedures, please contact Carle Illinois College of Medicine Human Resources at humanresources@medicine.illinois.edu. For questions about the application process, please contact 217-333-2137.

f you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law in order to apply, you may request an accommodation by contacting the ADA Division of the Office for Access and Equity at 217-333-0885, or adacoordinator@illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

College Name or Administrative Unit:Carle Illinois College of Medicine Category:2-Administrative Title:Program Manager - Carle Illinois College of Medicine (147088) Open Date:07/19/2021 Close Date:08/16/2021 Organization Name:Carle IL COM Administration