Program Manager - Carle Illinois College of Medicine (147088)

University of Illinois at Urbana-Champaign
Champaign, IL
Closing date
Aug 9, 2021

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Institutional & Business Affairs, Health & Medical Services, Program Administration, Technology, Analysts & Programming

Job Details


Program Manager

Carle Illinois College of Medicine

University of Illinois Urbana-Champaign

The Program Manager will be responsible for project/program planning, implementation, management and oversight in support of multiple highly collaborative and interdisciplinary initiatives. The Program Manager will work closely with and report to the Associate Dean for Diversity and Democratization of Health Innovation. For more information on the Carle Illinois College of Medicine, please visit:

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

Major Duties and Responsibilities:

Program Management

Manage and provide administrative oversight for large-scale programs, projects and initiatives, including but not limited to Designing Resiliency and Well-being (DRAW), STEM Illinois, and The Nobel Project.

  • Serve as a liaison and a primary point of contact connecting the college with community members, participants, faculty, staff, students, stakeholders, and related partner programs/initiatives both on campus and in the community.
  • Create collaborative work groups and task forces to assess/identify needs, ideas and innovation around health and wellness, in particular around health disparities and social determinants of health.
  • Independently monitor and respond to action items and stakeholder requests to ensure programs/initiatives are moving forward effectively and efficiently.
  • Establish and maintain the logistics of programs, workshops, seminars and conferences. This involves managing events from initial concept, soliciting participation, program creation, application and registration systems, promotional material, recruitment of participants, registration logistics, on-site coordination of event activities, and post-event assessment and reporting. This may also include identifying content and delivering information for programs.
  • Develop and maintain web pages, apps, webcasts, informational materials, and other forms of media/marketing for outreach and communications. Coordinate publicity and marketing efforts with the Carle Illinois Office of Marketing and Communications.
  • Identify and coordinate guest speakers and presenters for webcasts and special events.
  • Develop and maintain program and participant data using web-based technologies, database and spreadsheet applications.
  • Develop, maintain and renew Institutional Review Board approval for research projects and exempt projects. This includes adding new members to the research team.
  • Create a database for protection of minor certificates and/or background checks for guest lectures and mentors.

Work with faculty, staff, students, stakeholders and community members to develop, implement, and administer specific group/community activities, speakers/presentations, and initiatives under supported programs. Activities include:

  • Develop and implement an infrastructure to train a large number of Community Health Workers, starting with middle and high school students in the Nobel Project.
  • Partner with college leaders and staff to organize and implement the Carle Illinois Health Maker Lab Competition (Fall make-a-thon with medical students and spring makea-thon with general public)
  • Develop, implement and manage projects, activities and events in support of the Designing Resiliency and Well-being (DRAW) initiative.
  • Develop, implement and administer outreach and engagement for Citizen Scientists, connecting them with faculty and opportunities at the university and in the community.
  • Serve as a primary point of contact to develop and manage Pathway Programs, connecting under-represented students to the college, campus and careers in health care.
  • Organize community events including community health fairs, and community art competitions.

Assessment and Reporting

  • Work closely with the Associate Dean to both track and drive progress toward ensuring project milestones are met, and ensure that effort is aligned with project goals.
  • Identify, track, and analyze performance-related data for programs and projects, generating data-intensive periodic reports.
  • Support grant-funded projects, including managing grant activities and objectives, measuring outcomes and developing intermittent and final reports to funding agencies and stakeholder groups.
  • Provide operational support and oversight to ensure programs meet funding guidelines for submission and reporting.
  • Help to manage grant budgets, track spending and develop spending reports.

Additional Responsibilities

  • Other duties and special assignments as outlined by the Associate Dean.
  • Establish and maintain effective working relationships and project meetings? work cooperatively and collegially with others in a manner consistent with a workplace of dignity and respect.
  • Foster a culture of diversity and inclusion within the Carle-Illinois College of Medicine? support and engage in equal employment opportunity principles, rules, and regulations.
  • Champion positive inter-professional relationships bridging the college’s private/public organization and missions.
  • Regular travel within east central Illinois and Chicago (including collar counties) is expected.

Position Requirements and Qualifications:

Required: Bachelor’s degree in Social, Behavioral, Life sciences or a related field.

Two years of experience with program or project management. Experience with information gathering, managing data, tracking milestones, and preparing reports.


  • Experience working independently and as part of a team
  • Experience in higher education, public sector service, or community outreach and engagement.
  • Proficiency with social media and other web-based communications technologies.
  • Grant development and grant management experience.

Knowledge, Skills, and Abilities:

  • Ability to manage multiple priorities and simultaneous projects without direct supervision Evidence of consistent use of good judgment, discretion, and diplomacy.
  • Excellent oral and written communication skills.
  • Strong interpersonal skills with the ability to cultivate collaborative relationships.
  • Ability to travel to meetings and to other member university campuses as needed.
  • Ability to occasionally work a flexible schedule to accommodate significant events or deadlines

Appointment Information:
This is a full-time, Civil Service, Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after August 9, 2021. Salary is commensurate with experience.

To Apply:

For more information on the Carle Illinois College of Medicine, please visit Applications must be received by August 9, 2021. Apply for this position using the “Apply for Position” button. If you have not applied before, you must create your candidate profile at:

If you already have a profile, you may be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application

Step 2) Submit the Voluntary Self-Identification of Disability forms

Step 3) You must then upload your cover letter, resume (months and years of employment must be included), and academic credentials for any degree including Bachelor's and Master's degrees (unofficial transcripts or diploma may be acceptable) for all degrees attained including Bachelor's degree, and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for the position using the “Apply for Position” button. Applications not submitted through this website will not be considered. For more information regarding the application procedures, please contact Carle Illinois College of Medicine Human Resources at [email protected]. For questions about the application process, please contact 217-333-2137.

f you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law in order to apply, you may request an accommodation by contacting the ADA Division of the Office for Access and Equity at 217-333-0885, or [email protected].

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

College Name or Administrative Unit:Carle Illinois College of Medicine Category:2-Administrative Title:Program Manager - Carle Illinois College of Medicine (147088) Open Date:07/19/2021 Close Date:08/09/2021 Organization Name:Carle IL COM Administration


Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.


A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering. 

Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.

Academic Resources

Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.


Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).

Undergraduate Education

The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.

Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.

The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.

Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.

The Arts

A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture. 

Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference.

As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.

How can we appreciate difference to make a difference?

Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.

Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.

Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.

It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.

It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.

Learn more about how Inclusive Illinois promotes diversity here.

Commitment to Equal Opportunity

The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities

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