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Gift Processing Associate - Advancement 00554

Christopher Newport University
Newport News, VA

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development
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Job Details

Working Title:

Gift Processing Associate - Advancement 00554

Role Title:

Administrative Office Specialist III

Position Number:



Non Exempt

Pay Band:


Appointment Type:

Full Time

Type of Posting:

General Public

Is Sensitive Position?:


Designated Personnel:


Responsible Employee:

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Statement of Economic Interest:


Is this a restricted position subject to availability of funding?:


Departmental Objective:

To secure gift support for the University through the cultivation and solicitation of its alumni, friends and other constituents to address current institutional priorities and provide support for the future through endowment.

Purpose of the Position:

This position will support the operational needs and programs of the University Advancement office. It reports to and receives primary planning and strategic oversight from the Assistant Director, Advancement Services. It provides significant support to the gift processing, and database management efforts of the Advancement Services team. It also collaborates with other administrative staff to support the overall efforts of the department and assists in sustaining the data integrity of alumni, donor and constituent records by updating records and conducting research when necessary. This position processes gifts and pledge payments in the Banner Advancement System as needed. Duties also include verifying contact information, assisting in the tracking and recording of mailings, invitations and attendance records, and completing special data entry and research projects as assigned.

Knowledge, Skills, Abilities (KSA's) and/or Competencies required and preferred:


Ability to develop and maintain detailed and accurate records

Skilled in using the internet as a research tool

Strong interpersonal verbal and writing skills

Skilled in the use of word processing, spreadsheets and database systems

Strong organizational skills

Ability to multi-task in an environment with competing deadlines

Ability to develop written reports communicating findings

Ability to work independently or as part of a team, and to support several staff

Knowledge of office protocol and ability to keep information confidential


Skilled in the use of Microsoft Office Suite

Education, Experience, Licensure, Certification Required :

Education Required: High school diploma or equivalent

Experience Required: Experience working in a college/university Advancement office.
Experience entering/updating data in fundraising/alumni databases.

Education, Experience, Licensure, Certification Preferred :

Education Preferred: Some coursework towards Bachelor’s degree in related field.

Experience Preferred: Experience in using Banner. Experience entering gifts into an Advancement database. Experience researching donor information/giving history.

Role Code:


Salary Range:

$25,500 - $34,600

Conditions of Employment:

This is a classified position. New and returning classified employees are required to complete a 12-month probationary period; This position includes Commonwealth of Virginia and CNU employee benefits; Selected candidate must attend 2-day New Employee Orientation Program.

Posting Number:


Posting Date:


Closing Date:


Open Until Filled:


Special Instructions to Applicants:

PLEASE NOTE: Applicants applying to this position are required to submit a cover letter and resume as an attachment to their application.

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
CNU will only accept online applications through the website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 301 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or Preferential Hiring Form (Blue Card) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their application, in order to receive credit.
Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.
CNU, an Equal Opportunity Employer (EOE), is fully committed to access and opportunity.

Quick Link for Direct Access to Posting:

Advertising Text:

Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having “the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit ”">

EEO Statement:

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity. Notice of Non-Discrimination & Title IX Policy Statement:

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