OFFICE SUPPORT ASSISTANT II

Employer
University of Missouri-Saint Louis
Location
St. Louis
Closing date
Aug 6, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Job Title: OFFICE SUPPORT ASSISTANT II
Location: St. Louis
Full/Part Time: Full-Time
Job ID: 37405
Hiring Department

Child Advcocacy Center

    Responsibilities
    • Must be available work a weekly schedule of 11:00am – 8:00pm Monday-Thursday, and 9:00am-6:00pm on Friday
    • Must be available to work at each CAC location as needed
    • Provides general/routine administrative and office support that includes a broad range of duties to include:
    • Email correspondence
    • Answering phone calls and checking main phone line for voice messages.
    • Transferring phone calls to appropriate contacts
    • Making copies
    • Monitoring incoming faxes and distributing appropriately
    • Scanning client files into database
    • Processing, sorting, & distributing office mail
    • Completing cab requests for clients when needed
    • Reviewing clinician calendars and ensuring that all schedules are up to date
    • Updating clinician schedules in main calendar on a daily basis
    • Updating Electronic Health Records calendars as needed
    • Monitoring room space at the center and booking rooms for students/staff
    • Greeting clients and guests arriving at the center
    • Directing visitors and notifying staff of appointment arrivals
    • Watching children in waiting area and ensuring their safety
    • Ensure that the waiting area is cleaned at the end of each day
    • Restocking office supplies
    • Completing closing procedures for Agency on a daily basis
    • Performing other duties and responsibilities as deemed necessary and appropriate by the Business Administration Manager or Executive Director
    Minimum Qualifications
      High School Diploma (Bachelor’s Degree preferred)Minimum of 1+ year of experience from which comparable knowledge and skills can be acquiredOr any equivalent combination of education and experience
    Preferred Qualifications
      Previous work experience with children, adolescents, and families
    Knowledge, Skills & Abilities

    • Applies basic skills to perform routine activities for the job
    • Continues to develop skills to perform routine activities
    • Completes work with basic communication skills and an exchange of information
    • Possesses strong interpersonal, oral, and written communication skills
    Comments

    Benefit Summary

    The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, vacation and sick time accrual, four personal days per year, tuition assistance for employees and their dependents, pension and employee and dependent life insurance. For more information about our benefits, please visit http://www.umsystem.edu/totalrewards/benefits.

    UMSL is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.

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    To read more about Equal Employment Opportunity (EEO) please use the following links:

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