Program Coordinator (Physician Assistant Program)

Employer
Bay Path University
Location
East Longmeadow, MA

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Administrative Jobs
Institutional & Business Affairs, Health & Medical Services, Program Administration, Technology, Analysts & Programming

Job Details

Category:: Administrative / Staff
Department:: 01-50-5088-PA Dept
Locations:: East Longmeadow, MA
Posted:: Jul 20, 2021
Closes:: Open Until Filled
Type:: Full-Time Hourly (Non-Exempt)
Position ID:: 133867

About Bay Path University:


When Bay Path opened its doors to students in 1897, it had a very clear goal: to provide a practical, affordable, and career-oriented education to meet the needs of companies, organizations, and communities. From the beginning, Bay Path prided itself on being entrepreneurial, constantly pushing the boundaries of the academic experience to fit the student...to start them on the road of success. We still do.


Today, that spirit and philosophy is more important than ever in higher education. At Bay Path, it's not just the number and breadth of undergraduate and graduate programs that defines us-and we have many-but it is our ability to connect the classroom to learning to leadership to experience to career that is at the core of what we do best. We know the work that needs to be done.


Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and is a member of the Women's College Coalition. With a main campus in Longmeadow, MA and three satellite locations, (East Longmeadow, Sturbridge, Concord), Bay Path offers undergraduate, graduate (for women and men) degrees, and professional certificates.


We're committed to preparing our students to navigate a constantly changing world. Whether it is one of our innovative academic programs, groundbreaking online learning platform, or through our Women as Empowered Learners and Leaders initiative, we educate our students in ways that will help them to grow, learn to adapt, and always to flourish. Be part of the change.


We invite you to visit our website at www.baypath.edu where you can learn more about Bay Path University.



Job Description:


  • Position Code: PCPA
  • Job Type: Full-time, 37.5 hours/week
  • Standard Hours: M-F, 7:30 - 4, occasional nights and weekends
  • Job Location: East Longmeadow, MA
  • Exempt: No

JOB SUMMARY: In conjunction with the PA Program Director, provides the administrative infrastructure and oversight of program operations. Handles a wide variety of tasks in a busy service-oriented atmosphere; established priorities utilizing excellent organizational ability and interpersonal skills. Coordinates program data collection in compliance with the ARC-PA. Provides administrative support to the program faculty and students.



ESSENTIAL JOB FUNCTIONS:


Administrative


  • Schedule and attend regular department meetings.
  • Take and distribute meeting minutes.
  • Complete hire paperwork, track and support adjunct faculty- including orientation and appointments.
  • Prepare and assist with handbooks, catalogs and program reports.
  • Create and manage program correspondence, graduate certificates.
  • Make room reservations, receive telephone calls, and email communications, take and deliver messages.
  • Receive, transmit and disseminate mail, including confidential information.
  • Create email correspondence to faculty, administration and graduate students.
  • Photocopy confidential documents and exams for faculty, as needed
  • Collect and organize syllabi for PA Program.
  • Support Admissions process, correspondence and interviews.
  • Support Clinical Team with preceptor communication, clinical management systems, and data collection and dissemination.
  • Coordinate exam proctors or assist in proctoring when needed.
  • Cover building phone when needed.
  • Maintain accurate and appropriate records.

Organizational


  • Coordinate event planning for all program events (Interview Day, Orientation, White Coat, Graduation, Grand Rounds, retreats, conferences, and special events).
  • Research and understand university and program data systems.
  • Responsible for lab inventory and ordering in conjunction with core faculty.
  • Responsible for office inventory of supplies.
  • Understand office equipment and coordinate repairs.

Management


  • Ability to use discretion and diplomacy when handling sensitive and confidential information and matters.
  • Knowledge and understanding of budgets, work in conjunction with Program Director on Program Budget.
  • Manage program contracts, vendors, purchasing, payroll.
  • Process purchase orders, expense and travel vouchers, supply requests and organizational memberships.
  • Assist with the management of ARC- PA documents and portal.
  • Participate in ongoing program evaluation and assist with periodic program data collection and analysis for programmatic, accreditation or grant reporting.
  • Assist Director of Didactic Education with scheduling and lecturer correspondence and communication.

Other


  • Attend trainings as required.
  • Assist with campus events as needed.
  • Participate in university wide committees or task forces as directed by administration.
  • Serve as an ambassador for the PA Program through participation in service activities of the University and PA Program.
  • Attend trainings as required.
  • Perform any other duties or tasks as assigned by the University


Requirements:


  • Bachelor's degree in related field.
  • Minimum of five years' experience as an office manager, administrative assistant or higher level support position.
  • Ability to work with confidential material with integrity and discretion.
  • Ability to relate well to external constituencies, including but not limited to, advisory board members, medical agencies, adjunct faculty, nonprofit and other community leaders.
  • Experience working with department budgets, purchasing process, vendors, contracts.
  • High level of initiative, organizational skills.
  • Detail orientated
  • Able to handle frequent interruptions.
  • Excellent written and communication skills.
  • Strong knowledge of Microsoft Office Suite of programs and data management software is required.
  • Ability to work under pressure and with deadlines.
  • Ability to effectively prioritize multiple responsibilities and adhere to deadlines.
  • Should be committed to a culture of diversity, equity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from ones' own.
  • Ability to adhere to University policies and procedures.
  • Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines.
  • All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment.
  • Must adhere to University COVID-19 testing, symptom tracking and all other COVID protocols established by the University.
  • General knowledge of the University's mission, purpose and goals and the role of this position plays in achieving those goals.


Additional Information:


Commitment to Diversity, Equity, and Inclusion
Bay Path University is a diverse community devoted to proactively nurturing a campus-wide culture that promotes and ensures equity, respect, inclusion and safety for all members regardless of race, color, national origin, age, gender, religion, sexual orientation and gender identity, socio-economic background, or physical ability. We are one University that opens our hearts and minds to conversations, to learning and to creating a community that is welcoming of all. Regardless of position, it is expected that each employee will embrace this commitment and demonstrate an attitude of respect toward and acceptance of all members of our community.



Application Instructions:


Applicants for this position should attach a cover letter, resume / curriculum vitae, the contact information for four (3) professional, work related references and any other relevant information pertaining to this position and your candidacy. Please apply online. Faxes and emails will not be accepted.


Bay Path University is dedicated to building a culturally diverse and pluralistic faculty committed to teaching and learning in a multicultural environment and strongly encourages applications from minorities, women and all underrepresented backgrounds. An Equal Opportunity Employer, Bay Path University is committed to fostering diversity in its student body, faculty, and staff.


Bay Path University is a smoke and tobacco-free community.


All offers of employment are contingent on satisfactory background checking.


In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at [email protected] or call 413-565-1168.


Organization

Working At Bay Path University

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and a member of the Women’s College Coalition. With a main campus and four satellite locations, Bay Path offers undergraduate, graduate, (for women and men) degrees, and professional certificates.

Mission Statement:

A Bay Path University education empowers undergraduate women and graduate women and men to become leaders in their careers and communities with an innovative approach to learning that prepares students to flourish in a constantly changing world.

The Bay Path experience is nothing less than transformational. Our women-only undergraduate programs and our coeducational graduate programs are offered both on campus and online, providing a flexible, 21st-century education for learners at all stages of life and career. Bay Path students find a supportive and diverse community, close mentoring, and rigorous preparation for success in a complex and globally interdependent society. Students graduate with the applied knowledge, portable skillset, and confidence to thrive in their professions, identify and realize their dreams, and make a lasting difference in the world. 

Established: 1897

Enrollment: Over 3,300 students

Alumni: Approximately 15,000 alumni around the world.

Athletics: Eight teams compete at the NCAA Division III level, in the New England Collegiate Conference.

University Motto: Carpe Diem, Latin for "Seize the Day"

Locations: 

  • Longmeadow, MA - Home to our Residential College, for high school, transfer and International young women; One Day A Week College, for adult women with classes on Saturday; and Graduate College for men and women. 
  • Concord, MA - Our Concord location is home to our graduate programs in Education and Psychology for men and women.
  • Sturbridge, MA - Our Sturbridge teaching site opened in 2003 and offers our One Day A Week College, for adult women with classes on Saturday and select graduate programs for men and women. This teaching location provides students with all of the support services of our main campus including access to library services, administrative and academic deans, student financial services, and the Registrar’s Office. 
  • East Longmeadow, MA - The Philip H. Ryan Health Science Center is located on our East Longmeadow site. This state-of-the-art facility houses our Master of Occupational Therapy, Master of Science in Physician Assistant Studies and our Master of Occupational Therapy Bridge programs.  

Residential College

Offers classes on-ground Monday through Friday.

At Bay Path University, we welcome students (commuters and residents), just like you, from across the country and around the world who are smart, capable young women who want to make a difference and be successful.

Here, you join a small, highly personal community that empowers you to take ownership of your life through:

  • Highly relevant majors and minors that give you practical knowledge, a global viewpoint, and the unique perspectives that make connections between subject areas and current topics.
  • Leadership opportunities that focus on your strengths, encouraging you to find your voice and act on your convictions.
  • Real-world experience balanced with career counseling that gives you a distinct advantage for graduate school or that rewarding first job.
  • More important, our admission counselors are here to help you and your family, guiding you through the admissions and financial aid process by taking your questions and connecting you with the right resources.

Why it pays to be a Bay Path woman:

  • Significant Financial Support. All of our full-time students receive a merit scholarship from Bay Path University, and more than 96% of our students receive additional financial aid that included grants, scholarships and loans. 
  • Close Attention from Faculty. With a 12:1 student-to-faculty ratio, you'll form close relationships with your professors that will lead to research, internship and networking opportunities. 
  • Thoughtful and Intentional Career Planning for Life. Our Sullivan Career and Life Planning Center (SCLP) is one of the best of its kind. As a Bay Path student, you will have lifetime access to the SCLP and the services it provides, including one-on-one career coaching and mentoring.

Undergraduate Study

A Place Where Knowledge Is Gained and Shared

If you ask a Bay Path woman graduate to define her academic experience, it would be one word: transformational. There is no other way to describe it.


Yes, we have majors in neurobiology, cybersecurity, and business analytics, as well as minors and concentrations that deepen your knowledge in a specific area. But we also educate the whole person, giving you the courage and confidence to be your best self, to help you get where you have to go, and to take on more in your life. It’s why women’s education still matters. 

American Women’s College

Are you one of the 76 million American women who has accomplished many things in her life yet still lacks a bachelor's degree? You are not alone. At The American Women's College, we understand the reasons that women pause their education early in life: 

  • Maybe going to college wasn’t right for you at the time
  • Maybe you started college and decided it wasn't a good fit
  • And then there other competing factors like family, work, and day-to-day pressures

Looking back, do you still wish you had earned a college degree?  Now you can—with The American Women’s College Online. We offer:

Find Us
Location
United States

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