Director of Graduate Admissions

Bay Path University
Concord, MA
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment

Job Details

Category:: Administrative / Staff
Department:: 01-52-5265-CE&Grad Admissions
Locations:: Concord, MA
Posted:: Jul 20, 2021
Closes:: Open Until Filled
Type:: Full-Time Salaried (Exempt)
Position ID:: 133874

About Bay Path University:

When Bay Path opened its doors to students in 1897, it had a very clear goal: to provide a practical, affordable, and career-oriented education to meet the needs of companies, organizations, and communities. From the beginning, Bay Path prided itself on being entrepreneurial, constantly pushing the boundaries of the academic experience to fit the start them on the road of success. We still do.

Today, that spirit and philosophy is more important than ever in higher education. At Bay Path, it's not just the number and breadth of undergraduate and graduate programs that defines us-and we have many-but it is our ability to connect the classroom to learning to leadership to experience to career that is at the core of what we do best. We know the work that needs to be done.

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and is a member of the Women's College Coalition. With a main campus in Longmeadow, MA and three satellite locations, (East Longmeadow, Sturbridge, Concord), Bay Path offers undergraduate, graduate (for women and men) degrees, and professional certificates.

We're committed to preparing our students to navigate a constantly changing world. Whether it is one of our innovative academic programs, groundbreaking online learning platform, or through our Women as Empowered Learners and Leaders initiative, we educate our students in ways that will help them to grow, learn to adapt, and always to flourish. Be part of the change.

We invite you to visit our website at where you can learn more about Bay Path University.

Job Description:

  • Position Code: DGA
  • Status: Full-time
  • Standard Hours: 37.5 hours/week with some evenings and weekends as required. Hours may vary and may extend beyond the usual business hours and standard full-time workweek.
  • Job Location: Concord, MA
  • Exempt: Yes


Reporting to the Executive Director of Graduate Admissions, the Director is responsible for assisting with the development and implementation of a strategic recruitment plan as well as the recruitment and enrollment of qualified graduate students for all assigned programs. This role represents Bay Path University to prospective students and organizations and works to increase inquiries and convert applications into enrolled students. A successful Director exhibits superior customer service skills and professionalism throughout daily interactions and communications with students including phone calls, emails, information sessions, and other events, both virtual and in person. This position also creates and implements recruitment strategies to reach prospective students through events, referrals, online and print communications, and outreaches to businesses and organizations. The Director must demonstrate an ability to work independently as well as collaboratively with team members, faculty, students, alumni, administrators and staff.


  • Assist the Executive Director in developing a strategic recruitment and admissions strategy based on data analysis and the ability to build and foster external and internal relationships within the community and academic teams.
  • Analyze enrollment data, marketing metrics, industry reports, etc. to uncover insights and trends in enrollment and recruitment, using research and data analysis to increase effectiveness of recruiting plans.
  • Build relationships and collaborate with area public and private schools, universities, nonprofit organizations and social service agencies.
  • Manage prospective students through the enrollment pipeline from inquiry through registration; advise on application process and policies. Uphold a high level of customer service to maintain satisfaction.
  • Initiate, cultivate and manage the development of external contacts and databases including the development of relationships with professional organizations to promote graduate programs.
  • Strong conversion skills through all stages of the enrollment funnel to meet or exceed enrollment goals.
  • Represent Bay Path University at college fairs, professional organizations, and conferences to network with potential students.
  • Utilize the Salesforce system in effectively tracking all outreaches to inquiries and applicants.
  • Assist with the implementation of recruitment and promotional events for the Graduate School. These promotional events may include, but are not limited to, arranging speaking engagements for faculty, presentations at local business/professional organizations, and information sessions on campus and virtual events.
  • Actively engage potential students in conversations via phone, in person meetings, virtual meetings and Agendize appointments.
  • Instruct prospective applicants on admissions requirements for specific programs and inform of any program prerequisites. Complete application review and regulate flow of applications to program directors or faculty designated as interviewers.
  • Handle a wide variety of tasks in a busy service-oriented atmosphere; establish priorities utilizing excellent organizational ability.
  • Conduct group presentations for prospective students, business professionals, advisors and other contacts about specific programs.
  • Ability to work in a fast-paced environment and meet qualified enrollment goals.
  • May be responsible for special projects to increase operational effectiveness.
  • Implements and manages the administrative operations for graduate admissions, marketing, and recruiting efforts including specific programming responsibilities, promotional event coordination and supervision of support staff and interns.
  • May train other professionals on admission procedures. Completes application review and regulates flow of applications to program directors or faculty designated as interviewers.
  • Handles a wide variety of tasks in a busy service-oriented atmosphere; establishes priorities utilizing excellent organizational ability and interpersonal skills. Performs other responsibilities as required.
  • Attend trainings as required.
  • Perform any other duties or tasks as assigned by the University.



  • Baccalaureate degree required, graduate degree preferred in related field.
  • Experience working with marketing and recruitment in a college setting.
  • Experience working with or advising students at the undergraduate or graduate level. Previous Admissions or Enrollment Management experience preferred.
  • Ability and willingness to travel and work irregular hours (evenings and weekends).
  • Excellent oral and written communication skills. Strong analytical abilities, maturity, and a high energy level. Sensitivity to the concerns of diverse student populations.
  • Demonstrated ability to perform detailed project work with an emphasis on teamwork, working with students, faculty, staff and clients in a professional manner.
  • Ability to work under pressure.
  • Experience with Microsoft Office programs preferred.
  • Should be committed to a culture of diversity, equity, respect and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from ones' own.
  • Highly motivated and energetic; must demonstrate a high degree of good judgment, problem solving, and resourcefulness.
  • Must project a positive and professional image.
  • The ability and willingness to work extended hours during peak periods.
  • Job requires ability to drive and travel in various modes of transportation during normal business hours and outside of normal business hours.
  • A valid U.S. driver's license is required.
  • Must successfully pass the online safe Driving Course (within 15 days of hire) and driving record check at time of hire and annually thereafter.
  • Ability to adhere to University policies and procedures.
  • Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines.
  • All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment.
  • General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.
  • Must adhere to University COVID-19 testing, symptom tracking and all other COVID protocols established by the University.

Additional Information:

Commitment to Diversity, Equity, and Inclusion
Bay Path University is a diverse community devoted to proactively nurturing a campus-wide culture that promotes and ensures equity, respect, inclusion and safety for all members regardless of race, color, national origin, age, gender, religion, sexual orientation and gender identity, socio-economic background, or physical ability. We are one University that opens our hearts and minds to conversations, to learning and to creating a community that is welcoming of all. Regardless of position, it is expected that each employee will embrace this commitment and demonstrate an attitude of respect toward and acceptance of all members of our community.

Application Instructions:

Applicants for this position should attach a cover letter, resume / curriculum vitae, the contact information for four (4) professional, work related references and any other relevant information pertaining to this position and your candidacy. Please apply online. Faxes and emails will not be accepted.

Bay Path University is dedicated to building a culturally diverse and pluralistic faculty committed to teaching and learning in a multicultural environment and strongly encourages applications from minorities, women and all underrepresented backgrounds. An Equal Opportunity Employer, Bay Path University is committed to fostering diversity in its student body, faculty, and staff.

Bay Path University is a smoke and tobacco-free community.

All offers of employment are contingent on satisfactory background checking.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at [email protected] or call 413-565-1168.


Working At Bay Path University

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and a member of the Women’s College Coalition. With a main campus and four satellite locations, Bay Path offers undergraduate, graduate, (for women and men) degrees, and professional certificates.

Mission Statement:

A Bay Path University education empowers undergraduate women and graduate women and men to become leaders in their careers and communities with an innovative approach to learning that prepares students to flourish in a constantly changing world.

The Bay Path experience is nothing less than transformational. Our women-only undergraduate programs and our coeducational graduate programs are offered both on campus and online, providing a flexible, 21st-century education for learners at all stages of life and career. Bay Path students find a supportive and diverse community, close mentoring, and rigorous preparation for success in a complex and globally interdependent society. Students graduate with the applied knowledge, portable skillset, and confidence to thrive in their professions, identify and realize their dreams, and make a lasting difference in the world. 

Established: 1897

Enrollment: Over 3,300 students

Alumni: Approximately 15,000 alumni around the world.

Athletics: Eight teams compete at the NCAA Division III level, in the New England Collegiate Conference.

University Motto: Carpe Diem, Latin for "Seize the Day"


  • Longmeadow, MA - Home to our Residential College, for high school, transfer and International young women; One Day A Week College, for adult women with classes on Saturday; and Graduate College for men and women. 
  • Concord, MA - Our Concord location is home to our graduate programs in Education and Psychology for men and women.
  • Sturbridge, MA - Our Sturbridge teaching site opened in 2003 and offers our One Day A Week College, for adult women with classes on Saturday and select graduate programs for men and women. This teaching location provides students with all of the support services of our main campus including access to library services, administrative and academic deans, student financial services, and the Registrar’s Office. 
  • East Longmeadow, MA - The Philip H. Ryan Health Science Center is located on our East Longmeadow site. This state-of-the-art facility houses our Master of Occupational Therapy, Master of Science in Physician Assistant Studies and our Master of Occupational Therapy Bridge programs.  

Residential College

Offers classes on-ground Monday through Friday.

At Bay Path University, we welcome students (commuters and residents), just like you, from across the country and around the world who are smart, capable young women who want to make a difference and be successful.

Here, you join a small, highly personal community that empowers you to take ownership of your life through:

  • Highly relevant majors and minors that give you practical knowledge, a global viewpoint, and the unique perspectives that make connections between subject areas and current topics.
  • Leadership opportunities that focus on your strengths, encouraging you to find your voice and act on your convictions.
  • Real-world experience balanced with career counseling that gives you a distinct advantage for graduate school or that rewarding first job.
  • More important, our admission counselors are here to help you and your family, guiding you through the admissions and financial aid process by taking your questions and connecting you with the right resources.

Why it pays to be a Bay Path woman:

  • Significant Financial Support. All of our full-time students receive a merit scholarship from Bay Path University, and more than 96% of our students receive additional financial aid that included grants, scholarships and loans. 
  • Close Attention from Faculty. With a 12:1 student-to-faculty ratio, you'll form close relationships with your professors that will lead to research, internship and networking opportunities. 
  • Thoughtful and Intentional Career Planning for Life. Our Sullivan Career and Life Planning Center (SCLP) is one of the best of its kind. As a Bay Path student, you will have lifetime access to the SCLP and the services it provides, including one-on-one career coaching and mentoring.

Undergraduate Study

A Place Where Knowledge Is Gained and Shared

If you ask a Bay Path woman graduate to define her academic experience, it would be one word: transformational. There is no other way to describe it.

Yes, we have majors in neurobiology, cybersecurity, and business analytics, as well as minors and concentrations that deepen your knowledge in a specific area. But we also educate the whole person, giving you the courage and confidence to be your best self, to help you get where you have to go, and to take on more in your life. It’s why women’s education still matters. 

American Women’s College

Are you one of the 76 million American women who has accomplished many things in her life yet still lacks a bachelor's degree? You are not alone. At The American Women's College, we understand the reasons that women pause their education early in life: 

  • Maybe going to college wasn’t right for you at the time
  • Maybe you started college and decided it wasn't a good fit
  • And then there other competing factors like family, work, and day-to-day pressures

Looking back, do you still wish you had earned a college degree?  Now you can—with The American Women’s College Online. We offer:

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