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Administrative Specialist I

Employer
Arkansas State University
Location
ASU-Jonesboro

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Employment Status:Full time (29-40 Hrs) Type of Employment:Staff # of openings:1 Location:ASU-Jonesboro Proposed Salary Range:$23,257.00 Closing:7/31/21


Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Administrative Specialist I is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

  • Types and proofreads various documents including letters, memoranda, reports, forms, narratives, and training materials from Dictaphone, other voice recording devices, or rough draft using a typewriter, word processor, or personal computer
  • Acts as office receptionist by greeting and directing visitors, screening calls, and providing general information and assistance
  • Opens, sorts, and distributes mail
  • Maintains various computerized and paper files, records and logs, and retrieves information upon request
  • Schedules appointments, makes travel arrangements, and maintains calendars for supervisor and staff
  • Inventories and orders supplies
  • Contacts repairman to service office equipment
  • Posts entries to ledgers and journals to account for expenditures or receipts
  • Copies and collates materials for distribution or sale
  • Works with the Federal Work Study office to hire monitors for the Academic Center
  • Provides Head Coaches in various sports support
  • Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of record keeping procedures
Knowledge of basic arithmetic
Knowledge of basic grammar
Knowledge of computers and software applications

Ability to conduct research and compile data into report form
Ability to establish and maintain filing systems
Ability to operate standard office equipment
Ability to analyze documents to determine compliance with rules, regulations, and procedures
Ability to communicate both orally and in writing

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

The Administrative Specialist I has regular contact with department staff, other state agency/institution personnel, clients/students, personnel of regulated entities, and the general public

Minimum Qualifications:

The formal education equivalent of a High School Diploma

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

E-Verify Participation Notice:

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

Organization

This is Arkansas State from Arkansas State University on Vimeo.

A destination university focused on the mission of educating leaders, enhancing intellectual growth and enriching lives, Arkansas State University is a doctoral-level institution serving residents of Arkansas, the Mid-South and the Delta with over 150 majors from its main campus in Jonesboro, Ark.

A Division I BCS member and home to research programs including the Arkansas Biosciences Institute and the Delta Center for Economic Development, A-State began in 1909 as the region’s agricultural and educational hub. Expanding today with its first international campus location set for Mexico and a plan for a college of osteopathic medicine in Jonesboro, Arkansas State is known world-wide.

With enrollment topping 13,500, we are the second largest university in the state. Our wide selection of doctoral programs includes Molecular Biosciences, Heritage Studies, Environmental Science, Educational Leadership, Physical Therapy and Occupational Therapy. Our online programs include a nationally ranked MBA degree. A-State has unique offerings such as the only College of Fine Arts in the state. From our on-campus child care center to the Cooper Alumni Center, we remain connected to our students. Arkansas State University values its commitment to diversity and services for the community, region and state.

There's a place for you at Arkansas State.

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