Transfer Credit Specialist

Pacific Oaks College & Children's School
Pasadena, CA

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job location: Pasadena, CA

Employment Type: Full-time
Posted data: 2021-11-17
Req: R0006382
Job Description:


The Transfer Credit Specialist performs specialized daily evaluations providing admissions counselors/academic advisors and students with accurate and current information regarding the use of courses taken at other colleges and universities for the program of study the student is pursuing at the Pacific Oaks. The Transfer Credit Specialist will create efficiencies and maintain consistency in processes. This position creates and completes transfer credit evaluations for students and may partner with academic departments for non-traditional credit review.

The Transfer Credit Specialist serves as the main point of contact for students with their transfer credit and Prior Learning Assessment questions and needs. The Transfer Credit Specialist ensures that all contingency requirements are completed through outreach with the student and working in conjunction with faculty and student advisors.

This position is located in Pasadena and reports directly to the Associate Registrar.


  • Posts all Transfer Credit and Prior Learning Assessment credit in CampusVue by the deadlines of the institution and meets accuracy benchmarks as set forth by the department.
  • Reviews all transcripts submitted from student, working to ensure that a transfer credit worksheet is created following all written policy and procedures.
  • Able to multi-task with minimal supervision
  • Collaborate with advising and academic departments for process improvements to the transfer credit evaluation process
  • Meet all deadlines regarding transfer credit evaluation and posting


  • Performs other duties as assigned.


  • Ability to interpret and apply guidelines, policies, procedures, and rules using sound judgment
  • Aptitude to gathering, assembling, correlating, and analyzing data to formulate solutions to problems in collaboration with staff and faculty
  • Knowledge of higher education academic and admissions policies and procedures
  • Develops procedures and processes to evaluate transfer credit for applicants to programs with special transfer policies
  • Ability to establish and maintain effective work relationships with Operations, Admissions and other departments both internally and externally (affiliates)
  • Knowledge of CampusVue and Image Now required. FERPA and Accreditation knowledge and experience required.


  • Ability to balance team and individual responsibilities
  • Works with integrity and ethically, upholding organizational values by maintaining compliance with external standards, internal policies, and accuracy benchmarks
  • Strong written and verbal communication skills as well as strong organizational and interpersonal skills
  • Detail oriented and ability to work under strict time constraints
  • Knowledge of Transfer Equivalency System and College Source preferred
  • Knowledge of Prior Learning Assessment Evaluation preferred
  • Knowledge of VA and Military Program Assistance preferred


  • Bachelor’s degree from an accredited college or university required.


  • Advanced in Microsoft Office Suite skills required


  • Minimum of 6 month's experience in a higher education setting preferred
  • One to three years of experience in Academic Evaluation or Student Services
  • Council for Adult and Experiential Learning (CAEL) certification preferred but not required
  • Knowledge of AACRO and CAEL preferred but not required
  • Ability to work a flexible schedule; including some evenings and/or weekends
  • Some travel within the Greater LA area and Northern California may be required

Pacific Oaks offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of diversity and social justice. Some of our key benefits include: generous paid time-off, medical, vision, and dental coverage, company-paid life and disability insurance, 403b with employer contribution, multiple flexible spending accounts (FSA), tuition discount, and other perks.

Pacific Oaks is an affiliate of TCS Education System. To apply for this position or others, visit our Careers’ Page at:

Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.


Working at Pacific Oaks College & Children's School


Grounded in its social justice heritage, Pacific Oaks College prepares students to be culturally intelligent agents of change serving diverse communities in the fields of human development, education, and related family studies.

Pacific Oaks College is a nonprofit, accredited higher education institution offering bachelor’s completion, master’s, and certificate programs in human development, counseling, education, early childhood education, and teacher credentialing. The school offers classes at its main campus in Pasadena and at a number of convenient instructional sites throughout California, as well as online.

Founded more than 60 years ago by a small group of Quaker families, Pacific Oaks College has remained dedicated to the fundamental Quaker principles of inclusion, social justice, and the valuing of every human being. Three basic concepts underlie the educational philosophy at Pacific Oaks:

  • that every individual has a fundamental worth;
  • that growth is a dynamic and life-long process;
  • and that every individual has a unique identity and human potential.

Pacific Oaks has a long history of serving non-traditional and adult students and has become known and recognized for its progressive approach to teaching and learning—valuing real-world experiences in addition to academic achievements. This philosophy is embodied in the school’s Experiential Learning, approach, and opportunities such as the Credit for Life Experience option which allows students to gain academic credit for real-world experiences.

Pacific Oaks is accredited by the Western Association of Schools and Colleges (WASC), and has been since 1959.

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