University of California Irvine
Updated: Jul 19, 2021
Location: UC Irvine Campus
Department: Accounting & Fiscal Services
Job Opening ID: 21162
Reports To: Financial Services Manager I
Working Title: Vendor Coordinator
Department: Accounting & Fiscal Services
Bargaining Unit: 99
Payroll Job Code: 004627
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5 Monday- Friday
Employee Class: CareerPosition Summary:
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. Working closely with campus financial management, the UCI Controller's Office is a trusted strategic partner divided into three core teams: Accounting & Fiscal Services, Procurement Services, and Financial Services. The Accounting & Fiscal Services team ensures the integrity of UCI's financial reporting, enables effective and efficient campus financial processes and controls, manages contracts and grants funding at the post-award stage, and champions compliance with policies, laws, and regulations. The Procurement Services team leads through best practices in the acquisition of quality goods and services by implementing processes and procedures that deliver high quality expertise, significant value, and excellent customer service. Finally, the Financial Services team provides support and resources to campus in the areas of billing, collections, payments, disbursements, loan administration, and student tax information. In all these areas, the Controller's Office is always dedicated to providing effective and efficient customer service in support of UCI's mission and goals.
Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Administers the UC Payment Works onboarding process which requires complex high level knowledge of the University organization, policies, procedures, and practices relating to the vendor on-boarding process. Additional responsibilities include Vendor Maintenance, as well as the ability to apply this knowledge to the daily job function.Compensation Range:
Hourly Rate: 23.47 -$26.10Department Website:https://accounting.uci.edu/Required:
4 years' experience in a related field.
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of financial processes, policies and procedures. Strong knowledge of financial data management and reporting systems. Advanced skill with Microsoft Office or similar programs in order to create documents, spreadsheets, reports, and databases as related to financial analysis. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making. Ability to function effectively as a member of a team. Ability to work independently and following through with minimal direction. Ability to adapt to changing priorities. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Ability to independently analyze information, interprets data, define problems and identify relevant factors. Knowledge of Federal and State regulations that pertains to payment to individuals.Preferred:
Working knowledge of the Kuali Financial System and its' interdependencies.Special Conditions Required: Must pass a background check. Must be able to work outside of regularly scheduled shift Must have a valid CA driver's license and participate in DMV Pull notice program
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
To apply, visit https://careersucirvine.ttcportals.com/jobs/7198548-vendor-coordinator
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