Library Assistant Circulation

Middlebury Institute of International Studies at Monterey
Closing date
Jul 21, 2033

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Administrative Jobs
Academic Affairs, International Programs, Librarians & Library Services

Job Details

Library Assistant Circulation
Middlebury Institute of International Studies at Monterey

Posting Number : S01610

Position Summary:
Under the supervision of the Library Director, the Library Assistant, Circulation Services oversees circulation services and front desk operations with a high priority placed on delivery of excellent services to library patrons. She/he/they hire, trains and supervises student staff, recommends circulation policy changes to the library team, and acts as liaison to Vermont-based circulation staff.

The Library Assistant assists with processing of interlibrary loan and course requests, She/he/they oversees ordering of library supplies and equipment service communication.
This is a full-time (37.5 hours) non-exempt staff position.

Essential Functions:
Offer is contingent upon successful completion of a criminal background check.

Manages circulation services and front desk activities with an emphasis on providing excellent service to library patrons
Oversees all circulation notices and communications
Manages all aspects of graduate assistant staffing including recruiting, hiring, training, scheduling, and supervision
Oversees and documents circulation services procedures
Assists the Library Director and library team in the formulation of circulation services policy
Provides leadership, training, support, and feedback to library staff involved in circulation
Serves as primary liaison with Vermont-based circulation services team
Oversees library cash deposits, fines and billing
Purchases office and printer supplies
As a key member of the Reserves and Interlibrary Loan teams works in a collaborative process with Digital Services Associate to prioritize the work flow and assumes individual responsibilities to ensure timely and efficient delivery of these services
Monitors copyright compliance and documentation for materials placed on course reserve
Serves as primary contact for printer/copier, scanner, and security gate servicing
Oversees orderly arrangement of all collections and participates in collection projects

General Responsibilities:
Oversees library operations during evening and weekend shifts when no other staff members are present
Complies with copyright law as it applies to academic libraries
Actively participates in team meetings and collaborative projects
Provides technology support to library patrons
Serves as library representative on designated campus committees and working groups
Maintains a close working relationship with all library staff
Maintains confidentiality of library patron records
Complies with campus safety guidelines
In collaboration with other staff members, ensures that public and staff areas are safe, clean, and inviting
Communicates with appropriate campus staff regarding facilities, technology, and safety issues
Ensures appropriate and effective use of shared departmental folders, email accounts, calendars, social media, and websites
Other responsibilities as required to assist the library in accomplishing its mission

BA or equivalent

Knowledge, Skills and Abilities:
Strong commitment to providing excellent service to patrons
Strong technology skills, especially library technology
Good organizational skills
Supervisory skills
Extensive competence with library machinery and computers
Ability to train and supervise work-study student assistants
Adaptability to new and specialized technology
Knowledge of library policies and procedures
Ability to work in a team-oriented environment
Ability to work independently after training
Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
Knowledge of LC classification and shelving system
Proficiency with Office, Adobe, and Google tools

2 or more years of previous library experience preferred including experience with circulation, course reserves, and interlibrary loan servicesSupervisory experienceExperience with Integrated Library Systems (ILS)Experience with ILLiad and Docutek course reserve software preferred

Physical Demands:
• The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act.

Close Date:

Special Instructions to Applicants:
Offer is contingent upon successful completion of a criminal background check.

To apply, please visit:

Middlebury is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, Middlebury recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. Middlebury also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

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Working at Middlebury Institute of International Studies at Monterey

Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.

In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.

Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.

Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.


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