Administrative Assistant for Physical Therapy

Employer
American International College
Location
Springfield, MA
Closing date
Sep 19, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Category:: Administrative/Staff
Department:: Physical Therapy
Locations:: Springfield, MA
Posted:: Jul 19, 2021
Closes:: Open Until Filled
Type:: Full-time Non-Exempt
Ref. No.:: 3010
Position ID:: 133793

About American International College:


American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 3200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.


AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.



Job Description:


  • Maintain and reconcile the fiscal year spreadsheets on the budgeted line item expenditures for UG/GR PT program (including expense accounting for travel and professional development).

  • Collaborate and assist PT program directors with various administrative program activities as needed such as, confirming rosters, student contact information and assist faculty as needed. This includes tracking of UG cohorts of approximately 50 students and up to 150 Graduate students.

  • Answer and screen calls and direct to the appropriate personnel. Take and maintain all program meeting minutes.

  • Collaborate and assist the PT Director to track student and program data for accreditation and other annual reports.

  • Generate and maintain graduate applicant data for PT programs as wells as new student UG/GR new student list, returning and dismissed/withdrawn students for up to 150 graduate students as well as approximately 50 undergraduate students.

  • Coordinate new student orientation and other program events (e.g. pinning ceremonies, research day) for the PT program.

  • Communicate inquiries, issues, and concerns to Dean's office as appropriate to maintain smooth operations of School of Health Sciences. Assist in addressing approximately 200 UG/GR PT student inquiries and directing students to appropriate staff or faculty.

  • Conduct and maintain an accurate inventory of all physical therapy equipment used for classes. This includes managing the maintenance of linens for the PT labs. Coordinate maintenance of all physical therapy equipment.

  • Supervise PT work-study students.

  • Assist the program's clinical education team with gathering and maintaining student information specific to clinical education for up to 150 graduate students. Assist with the processing of contracts for clinical education sites.

  • Manage course room schedules and general room schedule for Courniotes and Colaccino.

  • Maintain EXAAT program for clinical education team including uploading of all student and faculty documents and processing of March mailings. Provide system reports as needed related to clinical education placements.

  • Other duties as assigned.



Requirements:


  • Required Degree(s): Associate Degree

  • Preferred Degree(s): Bachelor's Degree

  • Required Field of Expertise: 1-3 Years work experience as an administrative assistant


Knowledge/Skills/Abilities


  • Needs to be proficient at Microsoft office and be able to handle data bases.

  • Communicate effectively and in a professional manner at all times with students, staff, and faculty.

  • Excellent written and verbal communication skills.

  • Commitment to student-centered mission of the School and College.

  • Able to work within a diverse environment.



Additional Information:


Work Schedule


This is a full time, non-exempt level, benefit eligible position scheduled for 35 hours per week. Business hours are Monday through Friday 8:30 am to 4:30 pm with a one hour unpaid lunch break. The schedule for this position will be flexible to the needs of the department.



AIC reserves the right to fill this position at a level above or below the level included in this posting.


AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.



Application Instructions:


Qualified applicants should save and submit the following documents with the online application.


  • Brief cover letter
  • Current resume
  • Contact information for three professional references (one of which must be a current or prior supervisor)

Review of applications will continue until the position has been filled.


Organization

American International College is a private, coeducational institution of higher education located on a 70+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 660,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has 3700 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Graduate and Adult Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC is accredited by the New England Association of Schools and Colleges; the National Association of State Directors of Teacher Education and Certification; Commission on Collegiate Nursing Education; the Commission on Accreditation in Physical Therapy Education; the Accreditation Council for Occupational Therapy Education.

American International College has received specialized accreditation for its business programs through the International Assembly for Collegiate Business Education. AIC offers a variety of undergraduate and graduate programs through the School of Business, Arts and Sciences; the School of Health Sciences; and the School of Graduate and Adult Education.

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