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Administrative Assistant

Employer
Aurora University
Location
Aurora, IL

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Administrative Assistant supports learning through the successful operation of the John C. Dunham STEM Partnership School by providing quality administrative and clerical assistance to the Co-Directors of the school, STEM Liaison, teaching staff, students, parents and partners at large.

Core Competencies:

  • Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  • Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
  • Handles all information with tact and discretion and recognizes the confidential nature of university business.
  • Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

    • Essential Job Functions:

  • Provides administrative and clerical support to the Co-Directors, STEM Liaison, and the teaching staff.
  • Responds to phone inquiries; greets all who enter the office; communicates electronically with students, staff, faculty, parents, and partners; and delivers service to school stakeholders in a way that reflects positively upon the school and the University.
  • Prepares correspondence, reports, meeting summaries, and documents as requested.
  • Performs general office duties, including copying, faxing, ordering office supplies, filing and distributing the mail.
  • Submits purchase order requisitions and tracks expenditures in monthly budget reports for designated programs.
  • Assists Co-Directors by keeping them abreast of due dates, appointments, and calendar of events; maintains steady line of communication with the Co-Directors.
  • Places periodic orders for instructional materials, coordinates delivery and distribution of the materials to appropriate staff; maintains inventory of school forms and office supplies.
  • Assists Co-Directors in planning and organizing school events.
  • Works with confidential and highly sensitive information using discretion, sound judgement and professionalism.
  • Assists in preparation and distribution of regular newsletters to parents.
  • Prepares materials for the beginning of the school year, i.e. handbook, schedules, calendars, supply lists, etc.
  • Assists in the preparation of local, state and federal reporting.
  • Other duties as assigned by the Co-Directors

    • Essential Job Requirements:

    Education:

    • High School Diploma required. College degree preferred

    Experience:

    • Prior work in a school office environment preferred.

    Skills:

    • Excellent organizational skills with attention to detail.
    • Excellent computer skills
    • Excellent oral and written communication skills required.
    • Fluency in Spanish speaking and writing preferred

    Physical Requirements:

    • Ability to communicate verbally, through computer, and other digital media.
    • Ability to move about campus.

    Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

    Apply to:

    Aurora University
    Human Resources
    347 South Gladstone Ave
    Aurora, IL 60506
    630-844-5650 - fax
    jobs@aurora.edu - email

    Aurora University is an Equal Opportunity Employer.

    Organization

    Working at Aurora University

    Aurora University (AU) is an inclusive community dedicated to the transformative power of learning. It is committed to helping students discover what matters and build their life around it.

    Academics

    AU is a private, nonprofit, independent university accredited by the Higher Learning Commission. It offers more than 45 undergraduate majors — such as nursing, social work, business administration, criminal justice and psychology — and a wide variety of master’s and doctoral degrees that include social work and business administration. Degree programs are grounded in real-world experiences and are led by experienced, dedicated faculty members, nearly 140 of whom are full-time. The student/faculty ratio is 18:1.

    Almost 6,000 undergraduate and graduate students take classes on two main campuses — Aurora University in Aurora, Illinois, and George Williams College in Williams Bay, Wisconsin — as well as the nearby Orchard Center in Aurora and the Woodstock Center in Woodstock, Illinois. Online classes are also available. The Aurora University campus is located 40 miles west of Chicago.

    Athletics

    AU has 24 NCAA Division III teams competing in the Northern Athletics Collegiate Conference, Midwest Lacrosse Conference, Midwest Women's Lacrosse Conference and Northern Collegiate Hockey Association. About 700 student-athletes compete in sports. AU has a rich history and tradition of success across the spectrum of sport offerings. From conference championships to NCAA Championship appearances to academic awards and community service, student-athletes and staff continue to bring excitement and a sense of pride to Aurora University and all of the Spartan fans across the country. At AU, we firmly believe that intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education, and promote civility in society. Toward these ends, we strive to adhere to fundamental values such as respect, civility, honesty and responsibility. Student-athletes and staff are always expected to operate with the principles of sportsmanship and ethical conduct in mind.

    A Brief History of Aurora University

    Founded in 1893 in Mendota, Illinois, as Mendota Seminary, the institution soon changed its name to Mendota College. By 1911, it had outgrown its facilities and the following year changed its name to Aurora College and moved to Aurora, where its students could take advantage of a thriving business environment and easy access to Chicago. In 1985, Aurora College changed its name to Aurora University to better reflect the magnitude of its academic offerings. Seven years later, Aurora University and George Williams College traditions blended when the two institutions entered into an affiliation agreement that paved the way for a merger eight years later. In 2010, the Woodstock Center opened to meet the needs of students in McHenry County and surrounding communities.

    Company info
    Telephone
    630-892-6431
    Location
    347 S. Gladstone Ave.
     Aurora
    Illinois
    60506-4892
    US
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