Director of Project Management

Stanford University
School of Medicine, Stanford, California, United States
Closing date
Oct 21, 2021

Job Details

Director of Project Management🔍School of Medicine, Stanford, California, United StatesNew📁Project Management📅6 days ago Post Date📅90457 Requisition #The Director of Project Management, as part of the School of Medicine Facilities (SoM), Planning, and Management Office is responsible for overseeing the successful execution of all facilities projects in the School of Medicine under $5M. Most of these projects are within occupied areas of SoM, both on- and off-campus. An essential part of the job includes the oversight of all project efforts, individual project managers, and project coordinators such that streamlined project delivery occurs while allowing for normal SoM operations with minimal disruptions. This includes tracking capital and non-capital projects from inception through occupancy for departmentally managed projects. For these projects the Director of Project Management is also responsible for project tracking, reporting, and coordinating with SoM and SU staff as needed, staff assignments, and budget development. There are more than 50 active projects overseen by the Director of Project Management at any point in time. Further, this individual manages the relevant project systems and affected databases (e.g., provides analytical support in considering space options, sometimes involving rental or hospital space, from the standpoint of space efficiency, cost effectiveness, and space and program fit). Oversees a staff of project managers and works with SoM faculty and staff to ensure development and delivery of projects meet the scope requirements within established budget and scheduling parameters. Projects range from complex research environments to minor office modifications.

On large capital projects over $5M the Director of Project Management, as program representative, coordinates implementation with a variety of SU constituencies and is responsible for ensuring consistency with SU standards and protocols. These projects could range in size up to over $300M.

Strong internal candidate identified.

Duties include:
    Direct staff and provide leadership to achieve goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, professional development and accountable for the performance of direct reports.Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.Facilitate discussions and negotiations to drive recommendation consensus.Create and help execute comprehensive change management strategy and communication plan relative to project/portfolio scope and stakeholders; orchestrate and lead change management methodologies underlying project success.These elements typically delineate the project management involved at this level: charter origination, scope identification, shaping, and definition; # of disciplines /stakeholders to manage is across-university impact, and city, county and major donor constituents; risk-manage, control, and report on risk associated with numerous projects and programs, affecting an entire School or business entity's project program and risk sharing and control is the project manager’s responsibility; project complexity involves some of the most complex, new technology to be utilized and facilitate decisions requiring consideration of wide influences to drive a decision; primary university relationship is at the deans, donors and executive committee level; single project budget/scope accountability- up to $5M; cumulative budget/scope accountability over $20M.Develop and direct strategic plans for organization or program(s) managed. May develop multi-year business plans. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise senior leadership. Make decisions that establish objectives for the overall direction/operation of a significant organization. Oversee allocation of all resources.
  • Responsible for the financial viability and success of the organization, including long term planning.

    - Other duties may also be assigned.


  • 10-15 years of experience in academic/medical center, lab planning or construction management field preferred.
  • Strong skills in project management and all facets of OSHPD construction.
  • Five years’ experience directly managing project management construction professionals
  • Advanced degree (e.g., MA, MS, JD, PhD) preferred.

    Bachelor's degree in a related field and ten years of relevant experience or combination of education and relevant experience.
  • Field of Study: Construction management, architecture, engineering or related field.

    Demonstrated leadership, supervisory, planning and change management skills.Excellent oral and written communication skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts.
  • Advanced analytical and problem solving skills Strong knowledge of industry standards and/or regulatory requirements.
  • Demonstrated ability to organize work and to manage multiple projects.
  • In-depth knowledge and understanding of university operations, administration, community, and mission.
  • Ability to productively assemble, engage, and lead cross-functional teams.
  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
  • Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
  • Keen grasp of interpersonal and impact awareness.
  • Depth of knowledge in technical discipline/domain needed to deliver projects.
  • Experience leading and managing a large organization of technical staff through subordinate managers.
  • Experience leading large, complex projects or programs.
  • Demonstrated ability to organize work and to manage multiple projects.


  • Frequently stand/walk, sit, perform desk based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
  • Ability to maintain a valid non-commercial California Driver's license.
  • Auditory acuity with ability to hear horns and bells.
  • Visual acuity with ability to determine colors for finishes.
  • Ability to climb scaffolding, ladders, stairs etc.

    - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May work in active laboratories or outdoor environments.
  • May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
  • May drive vehicle day and night.
  • Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.
  • May work extended hours, evenings and weekends.

    When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information
  • Schedule: Full-time
  • Job Code: 4403
  • Employee Status: Regular
  • Grade: M
  • Requisition ID: 90457


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