Specialist II - Study Abroad Advisor

Sam Houston State University
Huntsville, TX
Closing date
Oct 23, 2021

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Administrative Jobs
Academic Affairs, International Programs

Job Details




Specialist II - Study Abroad Advisor

FLSA status:


Hiring Salary:

$2,288 – $3,368 per month

Occupational Category:



International Programs

Open Date:


Open Until Filled:


Educational and Experience Requirement:

Associates degree in a related field. Bachelor’s degree preferred. Two years of previous work experience in international education, international travel, study abroad, academic advisement, or a related field. Previous experience living, working or studying abroad preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Advises current Sam Houston State University (SHSU) students, the university community, and parents on the full range of study abroad programs offered at SHSU.

Primary Responsibilities:

Advises students on all aspects of study abroad including administrative and academic policies, application procedures, and scholarship opportunities. Processes study abroad applications for acceptance decisions. Provides standard advising for students and faculty on various issues impacting global education opportunities, such as personal, financial aid, academic, health insurance and healthcare, travel, and cultural needs of students. Responsible for application management for study abroad participants via office software (Via TRM) and reporting on students going abroad to designated risk managers on campus. Performs data reporting on demand and maintains all records. Presents study abroad information sessions to students and parents. Organizes study abroad fairs, including communications with representatives invited to the campus, and occasional night and weekend events. Stays current on regulations, best practices, and developments in international education. Responsible for assisting with faculty-led programs including conducting workshops and orientation for faculty and students. Schedules and conducts pre-departure and returnee workshops and orientations for participants. Assists in advising for study abroad scholarship resources/sources. Promotes study abroad on-campus through study abroad events, resource fairs, social media, and classroom presentations. Serves as a liaison to affiliated education abroad partners on and off campus. Triages issues that arise during the student study abroad application/program, including liaising with external and internal departments, organizations, and universities. Facilitates program development with internal and external partners, including international representatives. Represents the office at campus events, orientations, and other events as needed during regular business hours and outside of regular business hours. Acts as Assistant National Student Exchange Coordinator. Provides additional support to the Office of International Programs for special programs, short programs, international partnerships, and student activities. Provides information in a variety of formats (one-on-one meetings, classroom presentations, coordination of fairs, etc.) on study abroad program options, application process, pre-departure orientation, visa process, insurance, course transfer process, and funding options. Leads study abroad programming and events ensuring they align with national best practices. Event participation to include fairs, returnee programs, orientation, and communication for outgoing study abroad students. Manages and supervises the student ambassador program, develops and evaluates the program. Represents the office at campus events, orientations, and other events as needed. Helps support faculty in developing and implementing faculty-led programs. Maintains study abroad software/application portal, and social media, program and documentation updating, liaising with University and external stakeholders, creating and facilitating programming for study abroad, and participation reporting. Promotes diversity, equity, and inclusion efforts within the office and at the institution. Performs other related duties as assigned.

Other Specifications:

Previous experience in any of the following areas: advising at the university level, working within an office setting, study abroad (volunteer/service, internships, study, or work), international travel or residence, experience with program development, experience coordinating services or events in a multinational environment and experience working with people of diverse backgrounds and cultures would be helpful. Maintains contacts with other University departments, personnel, and outside agencies and individuals as required. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Full Time Part Time:

Full Time



EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.


For more than 140 years, Sam Houston State University (SHSU) has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," echoes across SHSU's eight colleges and beyond campus through student research, creative endeavors, service learning, volunteering and more. SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to student and to regional, state, national and international constituencies. 

SHSU offers over 90 bachelor degree programs, over 55 masters and 11 doctoral programs, including the nation’s first PhD in Forensic Science, SHSU offers an exceptional college experience. SHSU is classified as a "Doctoral Research University" by the Carnegie Commission on Higher Education. The Chronicle of Higher Education named Sam Houston State University among the nation's best universities to work for in nine consecutive years "Great Colleges to Work For" survey results.

SHSU is a university that thinks big but feels small. With a student population of over 21,500 students, SHSU prides itself with creating a close community. Located in the "piney wood" region of East Texas, Huntsville is less than an hour's drive north of Houston, which enables the university community to maintain a small town atmosphere with easy access to the nation's fourth largest metropolitan area. 

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Plan Employer and Smoke/Drug-Free Workplace.  

A member of The Texas State University System  

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