Administrative Associate Sr. #499767 - Available to Current LU Employees Only

Lamar University
Beaumont, TX
Closing date
Aug 2, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

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Position Title:

Administrative Associate Sr. #499767 - Available to Current LU Employees Only



Position Type:




Job Summary/Basic Function:

General Duties:• Provides general administrative and clerical support for the Department of Communication and Media, including filling, copying, faxing, word processing establishing and maintaining electronic records and files• Composes error-free memo/correspondences• Responds to written and/or oral inquiries as directed• Assist student workers with daily tasks as needed, including phone calls, welcoming visitors, dispersing mail, and acts as courier for on-campus deliveries and pickups• Monitors office supply inventory, order, and receiving process• Coordinates the general maintenance of office equipment and facilities as necessary• Plans and implements the establishment of an organized filing system for efficient retrieval of documents, forms, records, etc.• Maintains all computer and paper records and always ensures their confidentiality (i.e., travel forms, vendor forms, etc.)• Ensures all employee and student records are kept secured and confidential in accordance with FERPA and the University’s Privacy Policy• Performs other duties as assigned by the director in support of both departments’ missions and visions, as well as the University in general• Provides full administrative and event planning and programming support to the director• Meet on a regular basis with the chairs for one-on-one meetings and provide project and event updates• Represents the Office as may be requested by the director• Make travel arrangements as needed for conferences, workshops, etc.• In collaboration with the chair and the college PR person, coordinates the development, planning, and printing of marketing and publicity materials• Keep track of events taking place at Lamar University utilizing the on-line university calendar• Provides general administrative and clerical support Specific Essential Duties:Forms:• Enters and track purchase requisitions in a timely manner• Uses Microsoft Office applications in the creation and maintenance of office documents, letters, forms, etc.• Distributes and receives various forms and correspondence from administrators, faculty and students in a timely manner and ensures accuracy and correctness Programming support:• Coordinates and manages all the pre-and post-logistical planning and implementation of activities associated with departmental programs and events• In collaboration with the chairs, secure/reserve locations for programs/events, both internally and externally• Assist with event set up and take down Meetings:• Record minutes of meetings, transcribes/types and disseminates error-free copies of minutes in a timely manner to the director and stakeholders• Actively participates in all staff and planning meetings as a member of departmental staff for both areas (i.e., attend meetings, taking minutes etc.)• Schedules meetings for Department Chairs and manages appointment calendars• Assists with preparing agenda for upcoming meetings and disseminate via email to stakeholders Social Media:• Using CMS, update and maintain the department websites• Maintain the social media pages: Twitter, Instagram, and Facebook Payroll: Compiles F3.2s for adjuncts and full time faculty Compiles and processes hiring packets for both departments Budget:• Monitors and regularly reconciles departmental budgets/accounts and promptly advise the director of any present and/or potential problems• Prepares budget reports (weekly and monthly) Publicity:• Take pictures at events as needed• Promote events on campus digital signage and other outlets (physical and social media) Other duties and tasks may be assigned to meet the needs of the ever-changing students, program and office needs in order to promote and advance diversity, equity, and inclusive excellence on campus and in the community.

Minimum Qualifications:


  • H.S. Diploma or GED, 3 years’ experience in an office setting.
  • Experience with MS Office Suite, internet, email, and social media platforms.
  • Experience using office machines.
  • Ability to process office paperwork (memo’s, Purchase Orders, travel and vendor forms, etc.).
  • Ability to communicate via ASL preferred

EEO Statement:

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement:

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.



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Close Date:


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Texas Roots. Infinite Possibilities.

Lamar University students enjoy small classes where they can build lasting friendships with professors and peers. The 270-acre campus is in Beaumont, Texas, located about 90 miles east of Houston and 25 miles west of the Louisiana border. A comprehensive public university, Lamar gives students a chance to explore a variety of interests to prepare them to succeed in whatever fields they choose.


A member of the Texas State University System, Lamar University offers 63 undergraduate, 47 master's and nine doctoral degree programs. The university has more than 13,000 students enrolled in five academic colleges - Arts and Sciences, Business, Education and Human Development, Engineering, Fine Arts and Communication. Lamar also offers the College of Graduate Studies and academic programs such as the Center for General Studies.

Students have access to numerous opportunities for scholarships, undergraduate research and study abroad programs. Lamar University students have: 

  • Performed research for NASA and flown experiments on NASA reduced-gravity flights.
  • Presented original research at academic conferences as undergraduates in fields including mathematics, business and sociology.
  • Enjoyed a 73 percent acceptance rate to medical and dental schools in recent years, compared to a 39 percent acceptance rate statewide.
  • Gone on to lead major companies and make a name for themselves in fields from art and music to nursing and engineering.


Students can participate in or cheer on their peers in more than a dozen NCAA Division I sports. Last year, the Cardinals were Southland Conference champions in men's golf, cross country and women's tennis. The volleyball and men's basketball teams were regular season co-champs and the women's basketball team was Southland Conference East Division champion. The LU baseball program has produced several major leaguers. The women's soccer program is entering its second season. The golf team has topped national rankings in recent years.

LU is beginning to rebuild a football program. A coach was hired in 2008. The stadium and athletic complex are being renovated, and the Cardinals plan to return to the gridiron in 2010.

Campus Life

A building boom at Lamar University in the past decade has given students access to state-of-the art facilities for learning, playing, dining and living.

Residents of Cardinal Village, the modern residence halls, have private bedrooms, high-speed Internet and amenities including an outdoor pool, basketball courts and community centers. The new dining hall offers a bistro ambience with international and American cuisine.

Working out in the Sheila Umphrey Recreational Sports Center is like a trip to an exclusive gym where students have an automatic membership. Features include a 43-foot climbing wall, an elevated jogging track, new cardiovascular and weighttraining equipment, and courts for sports such as basketball, racquetball and indoor soccer. Competitive types can participate in intramural sports ranging from basketball and flag football to dodgeball, cricket and pool.

Making friends and building a social network is easy at Lamar with more than 100 clubs and organizations registered on campus. Through campus organizations, students can:

  • Join a fraternity or sorority
  • Get involved in community service
  • Delve into a cause
  • Nurture spiritual beliefs
  • Start networking in future professions
  • Do all of the above.

LU is a short drive from many outdoor adventures: a day at the beach, canoeing or fishing on area rivers and bayous, hiking in the Big Thicket National Preserve. Shopping and entertainment options also are nearby including theaters, museums and live music venues large and small.


Lamar University was founded in 1923 as South Park Junior College a few blocks from the current location. The name changed to Lamar College in 1932 to honor Mirabeau B. Lamar, second president of the Republic of Texas and the "Father of Education" in Texas. In 1951, the school became Lamar State College of Technology, a state-supported four-year institution, the first junior college in Texas to make such a transition. The name changed to Lamar University in 1971. The university joined the Texas State University System in 1995.


Visit campus to learn more about all Lamar University has to offer. Guided campus tours normally are scheduled at 10 a.m. or 2 p.m. Monday through Friday.

To arrange a campus visit, call (409) 880-8316 or e-mail [email protected]

To apply for admission, financial aid and scholarships, go to


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