Administrative Associate Sr. #499901FTE:
Chemical EngineeringJob Summary/Basic Function:
General Description:Performs administrative support functions for the Dan F. Smith Department of Chemical & Biomolecular Engineering in the College of Engineering. Candidate has latitude for decision-making in carrying out routine phases of the work, including answering correspondence, providing information to students, fellow staff, and faculty, maintaining records and files, and preparing routine reports. Essential Job Functions:This position provides complex administrative support to the Dan F. Smith Department of Chemical & Biomolecular Engineering. Interprets and explains policies and procedures and resolves problems or complaints as necessary. This job title provides customer service by greeting and assisting students in the program; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff, and the public. Develops and maintains a positive and professional customer service orientation. Maintains and reconciles budgets for the department. Monitors expenditures and performs simple analysis on accounts. Researches discrepancies and prepares special and recurring reports. Creates and maintains records and filing systems for technical, financial and project files. Maintains department or unit filing systems by updating files with new information; retrieving information and files as requested; ensuring security of personnel and files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate. Plans and arranges conferences, meetings, and related accommodations. Type’s letters, memos, registration forms, badges, etc. for conferences and/or meetings. Compiles and disburses information for meetings.Minimum Qualifications:
This job title performs related duties by serving as travel coordinator, arranging catering for special events. Prepares monthly budget reports; preparing university documents; supervising student workers, to include hiring and training, assigning and overseeing daily duties and special projects, and handling discipline issues; maintaining inventory reports; and acting as a courier for transport of mail and supplies to/from on-campus centers, departments, and offices. May supervise, monitor, coordinate or provide training for staff.
Minimum Qualifications/ Job Requirements:EEO Statement:
Education/License Required: Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with a two-year associate degree, diploma or equivalency from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience: Should have experience in secretarial/clerical work involving extensive use of computers Knowledge, Skills & Abilities:Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees. Work requires contacts with coworkers from other organizational units of the University and College of Engineering, primarily non-department heads, and students, vendors, and the general public. Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature.
This position title normally performs their duty assignment after receiving general instructions as to methods, procedures, and desired end results from the Chair of the department. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion.
This position works with the Department Chair in maintaining budgets, assisting in workflows for processing student’s degrees, schedule building, and other department records. Physical Requirements: Sedentary, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
Essential functions or requirements listed above may not be performed in every position with this title, and these essential functions may not include all related duties that might be requested and/or performed.
Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.Veteran's Preference Statement:
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.Security Sensitive Statement:
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.Salary:
08/02/2021Open Until Filled: