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Administrative Associate Sr. #499901

Employer
Lamar University
Location
Beaumont, TX
Closing date
Aug 2, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Posting Number:

20112171

Position Title:

Administrative Associate Sr. #499901

FTE:

1.00

Position Type:

Staff

Department:

Chemical Engineering

Job Summary/Basic Function:

General Description:Performs administrative support functions for the Dan F. Smith Department of Chemical & Biomolecular Engineering in the College of Engineering. Candidate has latitude for decision-making in carrying out routine phases of the work, including answering correspondence, providing information to students, fellow staff, and faculty, maintaining records and files, and preparing routine reports. Essential Job Functions:This position provides complex administrative support to the Dan F. Smith Department of Chemical & Biomolecular Engineering. Interprets and explains policies and procedures and resolves problems or complaints as necessary. This job title provides customer service by greeting and assisting students in the program; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff, and the public. Develops and maintains a positive and professional customer service orientation. Maintains and reconciles budgets for the department. Monitors expenditures and performs simple analysis on accounts. Researches discrepancies and prepares special and recurring reports. Creates and maintains records and filing systems for technical, financial and project files. Maintains department or unit filing systems by updating files with new information; retrieving information and files as requested; ensuring security of personnel and files; ensuring confidentiality of information; following guidelines for the destruction and removal of files and confidential employee information; and tracking files and information as appropriate. Plans and arranges conferences, meetings, and related accommodations. Type’s letters, memos, registration forms, badges, etc. for conferences and/or meetings. Compiles and disburses information for meetings.
This job title performs related duties by serving as travel coordinator, arranging catering for special events. Prepares monthly budget reports; preparing university documents; supervising student workers, to include hiring and training, assigning and overseeing daily duties and special projects, and handling discipline issues; maintaining inventory reports; and acting as a courier for transport of mail and supplies to/from on-campus centers, departments, and offices. May supervise, monitor, coordinate or provide training for staff.

Minimum Qualifications:

Minimum Qualifications/ Job Requirements:
Education/License Required:
Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with a two-year associate degree, diploma or equivalency from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience: Should have experience in secretarial/clerical work involving extensive use of computers Knowledge, Skills & Abilities:Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees. Work requires contacts with coworkers from other organizational units of the University and College of Engineering, primarily non-department heads, and students, vendors, and the general public. Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature.
This position title normally performs their duty assignment after receiving general instructions as to methods, procedures, and desired end results from the Chair of the department. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion.
This position works with the Department Chair in maintaining budgets, assisting in workflows for processing student’s degrees, schedule building, and other department records. Physical Requirements: Sedentary, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
Essential functions or requirements listed above may not be performed in every position with this title, and these essential functions may not include all related duties that might be requested and/or performed.

EEO Statement:

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement:

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary:

$27,500

Posting Date:

07/19/2021

Close Date:

08/02/2021

Open Until Filled:

No

Organization

Texas Roots. Infinite Possibilities.

Lamar University students enjoy small classes where they can build lasting friendships with professors and peers. The 270-acre campus is in Beaumont, Texas, located about 90 miles east of Houston and 25 miles west of the Louisiana border. A comprehensive public university, Lamar gives students a chance to explore a variety of interests to prepare them to succeed in whatever fields they choose.

Academics

A member of the Texas State University System, Lamar University offers 63 undergraduate, 47 master's and nine doctoral degree programs. The university has more than 13,000 students enrolled in five academic colleges - Arts and Sciences, Business, Education and Human Development, Engineering, Fine Arts and Communication. Lamar also offers the College of Graduate Studies and academic programs such as the Center for General Studies.

Students have access to numerous opportunities for scholarships, undergraduate research and study abroad programs. Lamar University students have: 

  • Performed research for NASA and flown experiments on NASA reduced-gravity flights.
  • Presented original research at academic conferences as undergraduates in fields including mathematics, business and sociology.
  • Enjoyed a 73 percent acceptance rate to medical and dental schools in recent years, compared to a 39 percent acceptance rate statewide.
  • Gone on to lead major companies and make a name for themselves in fields from art and music to nursing and engineering.

Athletics

Students can participate in or cheer on their peers in more than a dozen NCAA Division I sports. Last year, the Cardinals were Southland Conference champions in men's golf, cross country and women's tennis. The volleyball and men's basketball teams were regular season co-champs and the women's basketball team was Southland Conference East Division champion. The LU baseball program has produced several major leaguers. The women's soccer program is entering its second season. The golf team has topped national rankings in recent years.

LU is beginning to rebuild a football program. A coach was hired in 2008. The stadium and athletic complex are being renovated, and the Cardinals plan to return to the gridiron in 2010.

Campus Life

A building boom at Lamar University in the past decade has given students access to state-of-the art facilities for learning, playing, dining and living.

Residents of Cardinal Village, the modern residence halls, have private bedrooms, high-speed Internet and amenities including an outdoor pool, basketball courts and community centers. The new dining hall offers a bistro ambience with international and American cuisine.

Working out in the Sheila Umphrey Recreational Sports Center is like a trip to an exclusive gym where students have an automatic membership. Features include a 43-foot climbing wall, an elevated jogging track, new cardiovascular and weighttraining equipment, and courts for sports such as basketball, racquetball and indoor soccer. Competitive types can participate in intramural sports ranging from basketball and flag football to dodgeball, cricket and pool.

Making friends and building a social network is easy at Lamar with more than 100 clubs and organizations registered on campus. Through campus organizations, students can:

  • Join a fraternity or sorority
  • Get involved in community service
  • Delve into a cause
  • Nurture spiritual beliefs
  • Start networking in future professions
  • Do all of the above.

LU is a short drive from many outdoor adventures: a day at the beach, canoeing or fishing on area rivers and bayous, hiking in the Big Thicket National Preserve. Shopping and entertainment options also are nearby including theaters, museums and live music venues large and small.

History

Lamar University was founded in 1923 as South Park Junior College a few blocks from the current location. The name changed to Lamar College in 1932 to honor Mirabeau B. Lamar, second president of the Republic of Texas and the "Father of Education" in Texas. In 1951, the school became Lamar State College of Technology, a state-supported four-year institution, the first junior college in Texas to make such a transition. The name changed to Lamar University in 1971. The university joined the Texas State University System in 1995.

Visit/Apply

Visit campus to learn more about all Lamar University has to offer. Guided campus tours normally are scheduled at 10 a.m. or 2 p.m. Monday through Friday.

To arrange a campus visit, call (409) 880-8316 or e-mail [email protected]

To apply for admission, financial aid and scholarships, go to http://lamar.edu/admissions

 

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