Theatreworks Content and Special Events Coordinator

University of Colorado Colorado Springs
Colorado Springs, CO
Closing date
Oct 23, 2021

Job Details

Embedded within the staff and production processes of Theatreworks and under the guidance of the Theatreworks Artistic Director, the Coordinator creates content to tell the story of Theatreworks’s productions, projects, and programs to the wider communities of UCCS, Colorado Springs, and the country. The Coordinator facilitates collateral production with outside vendors, grants, and Theatreworks social media and coordinates various special events in support of Theatreworks patron cultivation, including Theatreworks’ annual London Tour, a 10-day fundraising and theatre awareness trip. The Coordinator connects with Ent Center wide marketing, communications, and fund-raising staff to create a positive public image and support earned revenue efforts for Theatreworks, the professional theatre in residence at UCCS.


This position requires someone with strong written and oral communication, attention to detail, organizational skills, and excitement to learn on the job. Skills from theatrical project management like stage or production management would also translate well into this work.  This position works closely with the Theatreworks Artistic Director, Theatreworks staff, ECFA Marketing Manager, Assistant Director of Patron Services, and University Advancement to ensure smooth and compelling communication to our audiences and community.


Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties:

Position is responsible for working with the Artistic Director to maintain existing media, community and marketing relationships related to the arts as well as seeking to create new onesPosition will be responsible for working with outside vendors to facilitate season brochure, season collateral, and production playbills.Works closely with Producer, Costume Shop Manager, Technical Director, and work-study student employees within TheatreworksCoordinates with Ent Center Marketing Manager, Patron Services staff, University Advancement, and University Office of Sponsored Programs.Special Events: London Tour

Coordinate annual London Tour of 50-60 guests traveling to London for 10 daysWork with outside tour company on show bookings for six performances, hotel reservations, and shared dinner.Facilitate travel arrangements to and from airports in Colorado and London.Coordinate guest speakers (under direction of Artistic Director) and their payment.Travel to London; attend performances; address needs, hosting, and emergencies on site during the 10-day tour.Project Management

Fundraising Coordinate with Theatreworks Artistic Director, ECFA Patron Services and University Advancement to track and recognize donors between $0-$5K, inCoordinate with TW Artistic Director and University Advancement to support in-person and virtual events (DC Salons; subscriber chats; backstage sneak peeks; opening night parties; etc) to cultivate donors.Coordinate annual season launch party and fundraising eventResearch new grants between $500-$10,000.Coordinate with University Advancement to maintain grants calendar.Facilitate grant application of under $10,000, and well as state and federal grant applications that move through University Office of Sponsored Programs process.Social mediaMaintenance of Theatreworks social media (Facebook, Instagram, Twitter, Vimeo, YouTube)Design coordination for virtual projects (readings, panels) as needed Communications Facilitate annual season launch design process as liaison with contracted graphic designer and Theatreworks Artistic Director
  • Facilitate printed and virtual collateral design process as liaison with contracted graphic designer and Theatreworks Artistic Director
  • Facilitate playbill and noticeboard process with Advancement, Marketing, Theatreworks Producer, and playbill layout designer.
  • Upload Theatreworks promotional and archival photography to the website archive and keep records of best images to be used in promotional material.
  • Ensure proper information flow between ECFA Marketing Manager and Theatreworks so that all parties have access to necessary information.
  • Content Creation and Editing for Theatreworks specific communications:

    Writing and editing content for communicationsCreating and scheduling images and videos for social media postingWriting content for social media postsWriting and editing content for fundraisingMonthly donor circle emailsDonor circle renewal lettersPersonal donor thank you notesGrant narratives in collaboration with the Theatreworks Artistic Director and Advancement staffJob Competencies:

    Excellent written communication, including proof-reading and attention to detail.Strong organizational skillsStrong interpersonal skills including written communication, over the phone, and in-person.Demonstrated commitment to Equity, Diversity, and Inclusion, working and supporting a variety of individuals and groups in a constructive manner while appreciating the unique contribution of individuals from varied cultures, races, creeds, colors, national origins, ages, sexes, abilities, sexual orientations, gender identities, and gender expressions.Dependable, conscientious, thorough, accurate, and reliable with respect to achieving the organization’s goals, mission, and core values.Ability to work alongside and support current studentsUp-to-date computer skills and willingness to adopt new technologies, particularly MicrosoftTeams and basic graphic design software like Canva and AdobeSuite.Ability to travel internationally on behalf of the theatre.This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

    What We Offer:

    Salary Range: Generally starting at Generally starting at $38,212 - $49,305

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

    This position is dependent on the availability of auxiliary revenues funding.

    Tentative Search Timeline:

  • The potential dates for interviews with the search committee will be the week of 7/26/2021.
  • The potential dates for interviews with the supervisor and appointing authority will be the week of 8/9/2021.
  • The potential employee start date is 8/15/2021.
  • The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

    UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

    To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

    Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

    The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

    Minimum requirements

    Bachelor’s Degree or years work experience to substitute for education on a one-to-one basisPreferred requirements

    Previous experience with the performing arts Previous experience with social mediaPrevious experience with Canva, digital photography and videographyPrevious grant-writing or grant-researching experiencePrevious experience facilitating projects (example: stage management, production management)Previous experience in professional theatreOne year or more previous experience in an office environment 

    Physical Requirements

    While performing the duties of this job, the employee is frequently required to sit.  Employee is occasionally required to stand and walk. Tasks may involve looking at computer screen continuously for long periods of time, balancing, reaching and handling.  The employee must occasionally lift and/or move up to 20 pounds.  

    Job Category: Communication
    Primary Location: Colorado Springs
    Schedule: Full-time
    Posting Date: Jul 19, 2021
    Unposting Date: Ongoing

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