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Administrative Assistant to the Deputy University Librarian

Princeton University
Princeton, New Jersey

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Academic Affairs, Librarians & Library Services, Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Administrative Assistant to the Deputy University Librarian


Job ID: 2021-13076
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University


The Princeton University Library seeks a dynamic individual to provide administrative support to the Deputy University Librarian and the business of the departments reporting to that office.

The Princeton University Library is one of the world's leading research libraries, serving a diverse community of 5,200 undergraduates, 2,700 graduate students, 1,200 faculty members, and many visiting scholars. Holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images.

The Library employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, nine specialized branches, and three storage facilities.


This position carries a broad range of responsibilities, including calendar management and scheduling, drafting letters and other correspondence, providing administrative support for searches and search committees, maintaining staff data and org charts, booking travel, and preparing expense reports. With peers in Administrative Assistants at Princeton University Library group (APPUL), they will share responsibility for office management tasks, greeting staff at the office entrance, and maintaining documentation regarding administrative procedures and best practices.


  • Bachelor’s Degree or equivalent
  • 5+ years working experience in a similar role
  • Excellent interpersonal and customer relations; professionalism and poise
  • Outstanding written and verbal communication skills
  • Strong organizational skills, including the ability to prioritize projects, manage multiple tasks, meet deadlines, work independently while also being a good team player, and engage in proactive problem solving
  • Strong skills with Google Workspace/GSuite tools, especially Google Drive, Docs, and Sheets
  • Ability to exercise discretion in confidential matters involving senior university/library administration and bargaining unit staff
  • Demonstrated commitment to continuous learning through training opportunities and self-guided education
  • Technically savvy and willing to learn new skills, tools, and technologies

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW



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Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and the service of humanity. As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.

Princeton University facultyOpportunity and Impact

At Princeton, every member of our community plays an important role in our mission of teaching and research. That mission provides every faculty and staff member with the opportunity to make an impact bigger than oneself. Learn about working at Princeton and meet some of our wonderful employees.


Services and Resources

When you make a commitment to our teaching and research mission, you will have access to the University’s world-renowned resources to help you succeed at work and in life. Discover the exceptional benefits and unique opportunities we offer as part of our commitment to you.

Work-Life Integration

Life is complicated. At Princeton, we recognize that and are sensitive and responsive to the challenges our employees face. The University offers a broad array of benefits and services that help our staff in a variety of ways.

Explore Our Job OpeningsPrinceton students and prof

Whether you’re already part of our community or just getting to know us for the first time, we invite you to imagine the meaningful difference you can make while working at Princeton. For faculty member and academic professional opportunities, visit the Dean of the Faculty website. For staff member job openings and to join our Talent Network, visit our Careers website.

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