Event Director

Clark University
Worcester, MA
Closing date
Oct 23, 2021

Job Details

Category:: Staff and Administrators
Department:: 1000 (PRESIDENT)
Locations:: Worcester, MA
Posted:: Jul 16, 2021
Closes:: Open Until Filled
Type:: Full-time - Exempt
Ref. No.:: 190384
Position ID:: 133739

About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Under the supervision of the Director of Presidential Support, the Event Director will provide leadership and professional expertise in planning for and managing events for the Office of the President and Provost and additional events as assigned, totaling approximately 30 events annually, including 5 major events and 25 standard events, along with supporting the planning and execution of the University's annual Commencement, as well as events at Harrington House, the president's residence.

The candidate must have a demonstrated track-record of experience and success that ensures he/she/they can work effectively with the University's senior leadership team, including the President, Provost, Vice Presidents, and Deans. ln addition, the Event Director is expected to build collaborative and productive relationships with team members, vendors, key stakeholders, and the campus community.

Major Responsibilities:

  • Work with Office of the President, Provost, Trustees Office, Advancement and Admissions campus constituents to create a University Event calendar to maximize university initiatives and goals.
  • Manage and oversee event logistics for the Office of the President and Provost and external clients as needed.
  • Provide support for other departmental events and conferences.
  • Play a major organizing role in standing up Clark annual Commencement ceremonies.
  • Assist in creating overall event concepts with University colleagues per event. This could include: Luncheons, Receptions, Dinners, Lectures, etc.
  • Collaborate with University colleagues to develop the look and feel of events while maintaining a unified and cohesive University brand.
  • Partner with various campus constituents to achieve the unique goals and expectations for each event.
  • Create planning and execution timelines and ensure that every task gets completed for each event.
  • Coordinate and oversee event logistics as required, including but not limited to: venue research and selection, security, catering, transportation, floral installations, floor plan, linen, equipment, audio-visual, and custodial services per event.
  • Develop and implement plans to market the use of campus facilities to outside organizations, coordinating with campus partners to better utilize University resources at all times of the year.
  • Function as the central point of contact for outside groups looking to hold functions/conferences at Clark.
  • Conduct meetings with and/or provide check-ins with University colleagues and external clients as planning progresses. Develop productive working relationships with campus community and event management counterparts in other units.
  • Create and manage event budgets.
  • Adhere to overall budget for each event and track cost-saving initiatives from year to year if an
  • annual event.
  • Provide event production on-site as needed, including nights and weekends. Work effectively with other event professionals, including those in leadership roles.


The successful candidate is well organized and detail-oriented in all aspects of his/her work, but especially when meeting recurring and critical deadlines and/or planning events/meetings/ceremonies. The ideal candidate will:

  • Bachelor's Degree required.
  • Prior experience planning and implementing high profile, executive-level events.
  • Three (3) to five (5) years of progressively responsible experience in event planning and coordination, preferably in a higher education setting, required.
  • Have the ability to stay calm and be decisive, especially when under pressure.
  • Possess excellent written, presentation, oral, and interpersonal communication skills and accurately communicate content, intent, and information.
  • Excel at multi-tasking and handling multiple priorities simultaneously, while ensuring a high degree of accuracy in a fast-paced environment.
  • Be highly organized and take initiative.
  • Provide superior guest-relations service.
  • Successfully work independently and also work collaboratively as part of a team.
  • Appropriately represent the Trustees Office and the Office of the President of which it is a part, including a strict adherence to a professional appearance, demeanor, and manner of interacting with others.
  • Possess budget management skills and easily execute events and meetings within the established financial parameters.
  • Have working knowledge and experience with EMS, Microsoft Outlook, Word, Excel, PowerPoint.

This is a Full-time position with excellent benefits, which include employee and family tuition benefits, 4 weeks' vacation, generous retirement plan, free use of campus fitness center and many more.

Clark University currently requires all employees and students to be vaccinated against COVID-19 no later than July 15. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.

Additional Information:

Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

  • Resume
  • Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.


Working at Clark University

A relentless force for positive change

Founded in 1887, Clark University is a liberal arts-based research university committed to scholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention. Change Our World,” which is the rallying cry that inspires our community every day.

Located in the heart of New England — Worcester, Massachusetts — Clark University educates its approximately 2,200 undergraduate and 1,100 graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort.

A university on the cutting edge of higher education

Clark is a world-class research university that is small by design, giving students the rare opportunity to contribute to pioneering research projects and to benefit from hands-on experience, close collaboration with peers, and the individual mentorship of faculty.

LEEP (Liberal Education and Effective Practice) is Clark’s pioneering model of higher education,  compelling students to thrive in authentic world and workplace settings, and preparing them for lives and careers of consequence. Clark is the only university to make the development of “capacities of effective practice” an explicit learning requirement for its undergraduates. Critical to success in today’s world, these capacities include imagination, self-directedness, resilience, and the ability to manage diversity and uncertainty. A Clark education reflects a belief in the enduring value of liberal education, as well as the University’s efforts to more deeply attune students’ learning experiences to the profound changes underway in our economy, our society, and our democracy.

The Clark graduate experience reflects the importance of “engaged scholarship” — an innovative educational approach that connects students to the people and organizations intimately familiar with (and working to address) the issues they are passionate about, and that places a premium on effecting measurable outcomes.

Committed to research that advance knowledge and impacts society

The Clark University faculty is composed of world-renowned researchers who foster a culture of excellence in the next generation. At Clark, faculty and students are given the freedom and flexibility to pursue projects that transcend traditional disciplinary boundaries.

The University’s focused areas of research excellence are backed by strong Ph.D. and master’s degree programs that engage graduate students from around the world in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark faculty, students, and staff continually develop new ways of thinking and acting that have a positive impact on the lives — and livelihoods — of people throughout the world.

Clark's research profile is enhanced by the presence of a variety of research institutes and centers that build on a foundation of interdisciplinary scholarship: the Mosakowski Institute for Public Enterprise, the George Perkins Marsh Institute, the Higgins School of Humanities, the Jacob Hiatt Center for Urban Education and the Strassler Family Center for Holocaust and Genocide Studies.

Redefining our place in the world by immersing our community in it

Clark has redefined what it means to be a university in today’s interconnected world, forging robust partnerships with universities, educators, researchers, and business and community leaders at home and abroad, enabling its faculty and students to conduct in-depth research, work collaboratively to take on global concerns, and make a tangible difference. This diverse community of educators, researchers, and scholars challenge and inspire each other with their perspectives, insights, and determination. They are creative thinkers eager to defy conventional wisdom, devise inventive solutions to complex problems, and roll up their sleeves to get things done.

Clark itself plays a critical role in the health and well-being of its urban community, known as Main South, through the University Park Partnership — a national model for neighborhood revitalization. Working in tandem with the city of Worcester, Clark has been a change agent in the areas of housing and physical rehabilitation, education, economic development and social and recreational opportunities for residents. The University Park Campus School, which Clark operates in collaboration with the Worcester Public Schools, boasts an estimable record of high achievement and was recognized by President Barack Obama for its record of academic success.

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