: Staff and AdministratorsDepartment:
: 1000 (PRESIDENT)Locations:
: Worcester, MAPosted:
: Jul 16, 2021Closes:
: Open Until FilledType:
: Full-time - ExemptRef. No.:
: 190384Position ID:
About Clark University:
Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.
Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.
Under the supervision of the Director of Presidential Support, the Event Director will provide leadership and professional expertise in planning for and managing events for the Office of the President and Provost and additional events as assigned, totaling approximately 30 events annually, including 5 major events and 25 standard events, along with supporting the planning and execution of the University's annual Commencement, as well as events at Harrington House, the president's residence.
The candidate must have a demonstrated track-record of experience and success that ensures he/she/they can work effectively with the University's senior leadership team, including the President, Provost, Vice Presidents, and Deans. ln addition, the Event Director is expected to build collaborative and productive relationships with team members, vendors, key stakeholders, and the campus community.
- Work with Office of the President, Provost, Trustees Office, Advancement and Admissions campus constituents to create a University Event calendar to maximize university initiatives and goals.
- Manage and oversee event logistics for the Office of the President and Provost and external clients as needed.
- Provide support for other departmental events and conferences.
- Play a major organizing role in standing up Clark annual Commencement ceremonies.
- Assist in creating overall event concepts with University colleagues per event. This could include: Luncheons, Receptions, Dinners, Lectures, etc.
- Collaborate with University colleagues to develop the look and feel of events while maintaining a unified and cohesive University brand.
- Partner with various campus constituents to achieve the unique goals and expectations for each event.
- Create planning and execution timelines and ensure that every task gets completed for each event.
- Coordinate and oversee event logistics as required, including but not limited to: venue research and selection, security, catering, transportation, floral installations, floor plan, linen, equipment, audio-visual, and custodial services per event.
- Develop and implement plans to market the use of campus facilities to outside organizations, coordinating with campus partners to better utilize University resources at all times of the year.
- Function as the central point of contact for outside groups looking to hold functions/conferences at Clark.
- Conduct meetings with and/or provide check-ins with University colleagues and external clients as planning progresses. Develop productive working relationships with campus community and event management counterparts in other units.
- Create and manage event budgets.
- Adhere to overall budget for each event and track cost-saving initiatives from year to year if an
- annual event.
- Provide event production on-site as needed, including nights and weekends. Work effectively with other event professionals, including those in leadership roles.
The successful candidate is well organized and detail-oriented in all aspects of his/her work, but especially when meeting recurring and critical deadlines and/or planning events/meetings/ceremonies. The ideal candidate will:
- Bachelor's Degree required.
- Prior experience planning and implementing high profile, executive-level events.
- Three (3) to five (5) years of progressively responsible experience in event planning and coordination, preferably in a higher education setting, required.
- Have the ability to stay calm and be decisive, especially when under pressure.
- Possess excellent written, presentation, oral, and interpersonal communication skills and accurately communicate content, intent, and information.
- Excel at multi-tasking and handling multiple priorities simultaneously, while ensuring a high degree of accuracy in a fast-paced environment.
- Be highly organized and take initiative.
- Provide superior guest-relations service.
- Successfully work independently and also work collaboratively as part of a team.
- Appropriately represent the Trustees Office and the Office of the President of which it is a part, including a strict adherence to a professional appearance, demeanor, and manner of interacting with others.
- Possess budget management skills and easily execute events and meetings within the established financial parameters.
- Have working knowledge and experience with EMS, Microsoft Outlook, Word, Excel, PowerPoint.
This is a Full-time position with excellent benefits, which include employee and family tuition benefits, 4 weeks' vacation, generous retirement plan, free use of campus fitness center and many more.
Clark University currently requires all employees and students to be vaccinated against COVID-19 no later than July 15. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
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Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.