Program Manager (7377U) - Nuclear Science & Security Consortium (NSSC) About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: 7/30/21

Departmental Overview

The National Nuclear Security Administration (NNSA) has awarded $25 million to the University of California, Berkeley, to lead a multi-institution consortium to train the next generation of nuclear scientists and engineers while engaging in collaborative research and development on basic and applied nuclear security science with US DOE National Laboratories. Originally established in 2011, the NNSA recently announced a third five-year grant to support the Nuclear Science and Security Consortium (NSSC).

This position serves as program manager to the Nuclear Science and Security Consortium (NSSC) within the Department of Nuclear Engineering. Supporting the faculty, visiting faculty/researchers, post-docs, graduate and undergraduate students, the incumbent works with a great deal of autonomy and discretion performing an extremely broad range of high-level duties which include student fellowship management, event planning, purchasing, recordkeeping, personnel, preparation of reports and presentations, and other high level administrative duties as needed.



Responsibilities

25% PROGRAM RESEARCH AND MANAGEMENT: Independently manage all activities of the NSSC.

Work with department for allocation of space for research experiments, student/visitor offices.

Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology, or safety.

Assists the NSSC Executive Team in complying with all agency reporting requirements, including notifying sub-recipient institution contacts of reporting requirements and gathering data, data distillation and visualization, and report preparation.

Attends Executive meetings for the purpose of taking, creating and then distributing notes or minutes. Maintains databases and spreadsheets.

Works closely with ERSO RSO to obtain necessary financial reports.

25% OPERATIONS:

Interact with HR and Payroll services to verify student eligibility for fees/tuition, fellowship supplements, and determination of pay rates. Determine if there are restrictions regarding use of payroll funds, i.e., non-resident tuition and university fees, taking federal compliance regulations into consideration. Administer, prepare, and process travel arrangements for faculty, PostDocs, graduate students, visiting faculty/scholars, and others including expense reimbursements, lodging, parking, visits, and general scheduling while independently determine the appropriate account for expenses, ensuring compliance with agency's U.S. Citizenship requirement.

Maintain files and up-to-date information on UC and other agencies' travel regulations and ensure compliance to all.

Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc., for internal/external constituencies' review and decision-making.

Provides office management services for the NSSC

Develops content and maintains UC Berkeley NSSC website.

Performs advanced word processing and graphic documentation, develops and designs presentations, prepares reports, memos, letters, newsletters, and electronic mail communications.

Works closely with the ERSO Research Support Officers to coordinate proper programmatic charging of expenditures.

Ensure compliance with U.S. Citizenship restriction clause in the Consortium's terms and conditions.

25% EVENTS PLANNING AND PROGRAM LOGISTICS:

Plans and administers all logistics for special events such as conferences, seminars, bootcamps, summer schools, and workshops, ensuring compliance with federal travel and entertainment guidelines and university policy.

Coordinates, plans, and executes all research conferences and events, including off-site as well as on-site conferences, seminars, and workshops.

Provides assistances to faculty members for meetings and conferences including making reservations, sending invitations, maintaining attendee lists photocopying, printing and distributing communications or meeting materials, arranging catering, making travel and parking reservations, and processing invoices and reimbursements.

Estimate cost budget, administer payments for caterers, meeting rooms, rental equipment. Assists with public relations work including preparing mailings, gathering information and statistics, database entry, and online searches.

20% PERSONNEL:

Assist PIs with management of all personnel associated with research projects.

Write letters confirming academic appointments for PostDocs and visiting scholars on behalf of faculty. Prepare recommendations and postings for graduate and undergraduate student fellowships.

Meet with lab personnel as liaison for PIs to discuss potential conflicts with research activities, academics, or personal problems.

Communicate consortium fellowship requirements and ensure students and postdocs meet the fellowship obligations.

5% PURCHASING:

Coordinate with project technical and administrative staff for the procurement of equipment, supplies and services.

Provide and manage purchasing support by ordering highly specialized equipment, supplies, services and repairs from outside vendors and campus units for an extremely technical group of active researchers.

Solicit quotes, compare bids, and make recommendations according to specialized needs.

Ensure specific equipment orders have been agency approved.

Within framework of University purchasing policies and procedures, facilitate transactions and resolve procurement problems.

Arrange for fabrication accounts with Equipment Management.



Required Qualifications

The funding model for this position requires that the person hired be a US Citizen

This is a one-year contract

• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, account, and fund management as well as personnel management.
• Advanced knowledge of financial analysis and reporting techniques and human resources policies and procedures for staff and academic employees.
• Knowledge of a variety of administrative and operational activities such as project management, event planning, fundraising, risk management, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Strong interpersonal communication skills, including verbal and written, active listening, critical thinking, persuasiveness, managing, advising, mentoring, and counseling.
• Strong skills in short- and long-term planning, analysis, and problem-solving as well as demonstrated strong customer service attitude and proficiency.
• Well developed organizational, coordination, and problem-solving skills as well as the ability to work under pressure and meet deadlines.
• Demonstrated self-starter and ability to work independently with limited supervision and effectively manage and lead others.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, account, and fund management as well as personnel management.
• Knowledge of common University-specific computer application programs, including demonstrated advanced proficiency with all Microsoft Office applications.
• Working knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• The salary range designated for this position: $69,200 - $88,600; however, starting salary will be commensurate with experience.
• This is a one-year contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=21090&PostingSeq=1





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