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Departmental Research Administrator

Employer
University of North Carolina at Chapel Hill
Location
Chapel Hill, NC

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Academic Affairs, Research Staff & Technicians
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Job Details

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:

No

Position Title:

University Program Specialist - Journey

Working Title:

Departmental Research Administrator

Position Number:

20038868

Vacancy ID:

P013090

Budgeted Hiring Range:

$50,000-$56,000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:

GN11

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

M-F 8:00 – 5:00, overtime occasionally

Department Name and Number:

Med Ad - Finance Service Ctr-420109

Date First Posted:

07/16/2021

Closing Date:

07/30/2021

Position Location:

Chapel Hill, NC

Position Posting Category:

Accounting/Finance/Auditing

Department Description:

The Office of Finance and Business Operations (FBO) serves as the School of Medicine’s (SOM) chief financial office by providing leadership and direction in a multitude of areas. The office is directly responsible for accounting and overall financial operations for the SOM; this includes planning and directing daily accounting activities, as well as development and implementation of procedures to ensure compliance with State regulations, providing for operational checks and balances. A primary task of the Office is comprehensive financial planning, which includes the development of “all-funds” budgeting models for the entire School. The Office analyzes trends at both the School and departmental levels, making recommendations to the Dean regarding strategies to ensure financial soundness. Seven-year forecasts are prepared to guide investment decisions in new businesses and support missions. The Office counsels users in appropriate use of funds based upon analysis of fund authorities, with a goal of conserving gift trusts and other sources of flexible funding. FBO serves as a consultant to the 60+ departments and 25+ Dean’s Office units regarding operational processes and provides advice relating to exceptional problems that have no specific policy or precedent. Through outreach and training, FBO sets direction and guides all departments and units within SOM. The Office’s goal is to develop and train the School’s administrative managers. FBO is further tasked with providing timely access to information as is required for business decisions; the focus is upon the development of new databases and reports. The Office serves as an advisor to the University community regarding the design and implementation of new systems. FBO is the primary interface for the SOM with the Medical Foundation of NC, UNC Physicians and Associates, the UNC Healthcare System, and University administrators in the Provost’s Office and Finance and Administration.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The Departmental Research Administrator will be an integral part of the FBO Service Center by supervising or assisting assigned departments with account management and monitoring and compliance with government accounting methods, procedures and accounting practices. Position involves developing and maintaining productive collaborative work relationships and assessing and responding to assigned department’s needs. The position will apply research administration policy and practices and specifically, the position will supervise and/or assist departments with grant administration and management and financial and data management. The Departmental Research Administrator will also work as the lead on clinical trial budget negotiations as well as monitoring of awarded clinical trials. Finally, the position will assist the Business Officer and Director, Shared Services with any additional ad hoc reporting or special projects.

Minimum Education and Experience Requirements:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Ability to monitor and manage financial accounts for completeness, accuracy, and compliance with accounting standards, regulations, and laws. Ability to manage to report complex financial areas or programs, including preparation of financial statements and reports. Excellent verbal and written communication skills. Intermediate knowledge of Microsoft Office, including Word and Excel. Excellent organizational skills.

Preferred Qualifications:

Experience with grants and contracts. Thorough knowledge of government accounting methods, procedures, and accounting practices. Experience in a university and/or medical setting is preferred. Certified Research Administrator (CRA) certification preferred. Knowledge of NIH, NSF, DOD, and other awarding agency regulations and requirements.

Position/Schedule Requirements:

Overtime occasionally

Stimulus/ARRA Funded:

No

Organization

The nation’s first public university is at the heart of what’s next, preparing a diverse student body to become creators, explorers, innovators and leaders in North Carolina and throughout the world. Carolina’s nationally recognized, innovative teaching, campus-wide spirit of inquiry and dedication to public service continue the legacy that began in 1795 when the University first opened its doors to students.

Here, in one of America's most beautiful college settings, we offer exceptional careers in richly diverse fields. Come explore what UNC-Chapel Hill has to offer you.


Undergraduate Enrollment: 19,117

Graduate/Professional Enrollment: 10,894

Total Student Enrollment: 30,011

Founded: 1789, as the first state university in the United States

Type of Institution: Public, four-year

Undergraduate Admission: 15,961

Graduate/Professional Enrollment: 10,039

Total Student Enrollment: 26,000

Faculty: 3,000

Percentage of faculty who hold Ph.D.s or the highest degrees in their field: 94 percent

Faculty/student ratio: 1/14

Location: UNC is located in the heart of Chapel Hill, the best college town in America! It's a friendly town of about 40,000 in the geographical center of North Carolina. Chapel Hill is at the western point of the Research Triangle, an area of about one million people, comprised of Chapel Hill, the cities of Durham and Raleigh, and the Research Triangle Park, home of many corporate offices and scientific research centers. Carolina is about 30 miles from the state capital, Raleigh, and 20 minutes from Raleigh-Durham International Airport.

Chapel Hill's main street, Franklin Street, borders the campus and offers shops, coffee houses, cafés, movie theaters and houses of worship. The town has a historic district, museum, library, parks, malls, and many recreational facilities.

Origins of Carolina's students: 82 percent of UNC's freshmen are from North Carolina and 18 percent are from out-of-state. Our students come from 42 different states and our international students represent 37 countries.

Size of freshman class: Approximately 3,400

Class size: Barely five percent of undergraduate classes contain more than 100 students; two-thirds of undergraduate classes have fewer than 30 students. Forty-one percent have fewer than 20 students, including First Year Seminars, in which first-year students work closely with professors.

Sports and athletic programs: UNC is an NCAA Division I school with 28 varsity teams. Carolina is the proud home of the Dean Smith Center, Kenan Stadium, Carmichael Auditorium, Koury Natatorium, and many other fine athletic facilities. Students join more than 60 intramural and club sports, which include baseball, bowling, crew, golf, lacrosse, rock climbing, rugby, tae kwon do, and ultimate frisbee. The Student Recreation Center offers weight training, aerobics, stair machines, and all the equipment you would expect to find at a great health club! Carolina offers a newly renovated outdoor pool and indoor pools, a golf course, tennis courts, and the longest zipline in America!

Number of residence halls: Incoming undergraduates will live in one of Carolina's 29 residence halls, which are wired for Internet access and cable television. housing.unc.edu

Scholarships and financial aid: About 40 percent of UNC-Chapel Hill students receive scholarships and/or some form of financial aid. studentaid.unc.edu

Special research institutes: Institute for Research in Social Science, Institute of Outdoor Drama, Morehead Planetarium, Kenan Institute of Private Enterprise, Institute of Government, Institute of African American Research.

Career services: On-campus counseling, job fairs, résumé writing service, internships, placement services. www.unc.edu/depts/career

Technological facilities: Students find multiple uses for Carolina's state-of-the-art technological resources. They can access Carolina's computer services through Academic Technology and Networks, which manages academic computing, e-mail, microcomputing labs, interactive media presentation, video and classroom support, and a help desk. The MetaLab oversees the development of SunSITE, one of the world's busiest digital library and electronic publishing projects.

Students may open e-mail accounts, and many use campus computer resources to construct personal Web pages. Students in residence halls have hardwired network connections to the Internet and cable television in their rooms. At the ATN Training center, students may take classes on software packages and utilities. Computer labs are available for student use all over campus.

Carolina Computing Initiative: Beginning with the freshman class of 2000, undergraduates must purchase laptop computers. The University has arranged for IBM to offer computers at excellent prices. Students, faculty, and staff will enjoy cost savings, higher quality compatible equipment, and better technical support through CCI. www.unc.edu/cci

The Study Abroad program allows students to live and learn in Europe, the Middle East, Asia and the Pacific Rim, Africa, and the Americas. www.unc.edu/depts/abroad

The Honors Program offers special seminars, research programs, and the chance to design your own independent studies. www.unc.edu/depts/honors

Carolina students spend time in public service through student organizations, the Campus Y, the Carolina Center for Public Service, and courses that incorporate community service.

UNC's chapter of Phi Beta Kappa, a national collegiate honor society, is the oldest in North Carolina, dating from 1904. There are many other honorary societies at Carolina.

UNC offers ROTC programs in all branches of national military service.

Through the First Year Seminars program, first year students will understand what it means to study at a premier research university. They will learn from faculty members and share in their research in seminars of no more than 20 students.

Life outside the classroom: More than 370 clubs, teams, and student organizations offer something for everyone! You can choose from among musical and dramatic performing groups, publications, ethnic and religious clubs, the Campus Y and other service organizations, fraternities and sororities, and pre- professional organizations. Whatever your interests, you will find others at Carolina who share them! www.unc.edu/depts/union/student/listintr.htm

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