Executive Assistant/Graduate Program Manager

University of North Carolina at Chapel Hill
Chapel Hill, NC
Closing date
Sep 18, 2021

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Job Details

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Executive Assistant - Journey

Working Title:

Executive Assistant/Graduate Program Manager

Position Number:


Vacancy ID:


Budgeted Hiring Range:

$48,453 - $57,000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:


Work Schedule:

Monday – Friday, 8 am – 4 pm

Department Name and Number:

Exercise and Sport Science-318600

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:

Student Services

Department Description:

The Department of Exercise and Sport Science (EXSS) is an academic unit in the Natural Sciences and Mathematics division of the College of Arts and Sciences. The primary mission of EXSS is to discover, create and promote knowledge of human movement to improve the quality of life of individuals and society. We seek to accomplish our department’s mission through our research, teaching and service efforts.

The EXSS Department offers the Bachelor of Arts (BA) degree and the Master of Arts (MA) degree in Exercise and Sport Science. Currently, there are approximately 1,300 undergraduate majors (4th largest major at UNC) and 60 master’s degree seeking students. In addition, the EXSS Department offers a Doctoral Program in Human Movement Science. The doctoral program, housed administratively in Allied Health Sciences, is an interdisciplinary curriculum between faculty from the Division of Physical Therapy in Allied Health Sciences, Department of Biomedical Engineering in the School of Medicine, and EXSS. Approximately 25 PhD students are housed and mentored by faculty in EXSS.

Our faculty demonstrates outstanding teaching of both undergraduate and graduate students in classroom, laboratory and practical settings. We house four different undergraduate areas of study, which include Exercise and Sport Science, Sport Administration, Fitness Profession, and Athletic Training. Our master’s degree programs are focused in the areas of Exercise Physiology, Athletic Training, and Sport Administration.

Additionally, Our faculty is committed to establishing and maintaining well-funded research programs that address many of the important challenges faced by society. This is evidenced by a 2.8 fold increase in external research funding since implementing our department’s strategic plan during the 2013-14 academic year. Our department’s research efforts take place in the Applied Physiology Laboratory, the Center for Research in Intercollegiate Athletics, the Center for the Study of Retired Athletes, the Exercise Oncology Laboratory, the Get Real and Heel Cancer Program, the Gfeller Traumatic Brain Injury Research Center, the National Center for Catastrophic Sport Injury Research, the Neuromuscular Research Laboratory, and the Sports Medicine Research Laboratory.

The EXSS Department also administers the University’s Lifetime Fitness Program, a general education requirement for all undergraduate students; and serves the entire student body, faculty and staff through the joint administration of Campus Recreation with the Division of Student Affairs. The Campus Recreation program operates intramurals, the Outdoor Education Center, the Sport Clubs Program, the Campground Facility at Kerr Lake, the Carolina Fitness Program (Rams Head Recreation Center and Student Recreation Center), and the Aquatics Program (Kessing Outdoor Pool and Bowman Gray Indoor Pool).The teaching, research and service efforts of the EXSS Department are supported by an outstanding faculty and staff, which currently includes: 28 full-time faculty, 6 part-time (fixed-term) faculty, 12 joint appointment / adjunct faculty, 7 emeritus faculty, 15 EXSS staff members, and 16 Campus Recreation staff members

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The primary purpose of the Executive Assistant/Grad Program Manager in the Department of Exercise and Sport Science (EXSS) is to assist the Director of Graduate Programs, Chair and Director of Administration and to manage the wide range of Graduate Program student-related processes, which include consultation and monitoring academic progress, implementation and documentation of program requirements, student funding, student registration, admissions, etc. In addition, this position may supervise one SHRA position (Undergraduate Student Services Manager). The position requires a person with knowledge of Graduate School policies related to any student services issues, policies and procedures. This position requires thorough knowledge of academic policies and procedures, ability to guide, counsel and supervise, should have a high level of confidentiality, interpersonal skills and the ability to recognize and respond to the needs and concerns of a diverse body of students, staff and faculty. This position is required to work independently assessing priorities and problem solving.

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

The following skills, knowledge, and abilities are essential to meet the needs of the position:effectively plan, prioritize, and organize workload to manage multiple tasks in a fast-paced environment; demonstrated strong interpersonal/customer service skills, including the ability to deal with a variety of people in an effective and diplomatic manner; excellent communication skills, both oral and written; demonstrated strong attention to detail; ability to work independently with minimum directions as well as function successfully as part of a team; demonstrated working knowledge of Microsoft Office software, including Outlook, Word, and Excel.

Preferred Qualifications:

Experience working with UNC Graduate School programs.

Stimulus/ARRA Funded:



The nation’s first public university is at the heart of what’s next, preparing a diverse student body to become creators, explorers, innovators and leaders in North Carolina and throughout the world. Carolina’s nationally recognized, innovative teaching, campus-wide spirit of inquiry and dedication to public service continue the legacy that began in 1795 when the University first opened its doors to students.

Here, in one of America's most beautiful college settings, we offer exceptional careers in richly diverse fields. Come explore what UNC-Chapel Hill has to offer you.

Undergraduate Enrollment: 19,117

Graduate/Professional Enrollment: 10,894

Total Student Enrollment: 30,011

Founded: 1789, as the first state university in the United States

Type of Institution: Public, four-year

Undergraduate Admission: 15,961

Graduate/Professional Enrollment: 10,039

Total Student Enrollment: 26,000

Faculty: 3,000

Percentage of faculty who hold Ph.D.s or the highest degrees in their field: 94 percent

Faculty/student ratio: 1/14

Location: UNC is located in the heart of Chapel Hill, the best college town in America! It's a friendly town of about 40,000 in the geographical center of North Carolina. Chapel Hill is at the western point of the Research Triangle, an area of about one million people, comprised of Chapel Hill, the cities of Durham and Raleigh, and the Research Triangle Park, home of many corporate offices and scientific research centers. Carolina is about 30 miles from the state capital, Raleigh, and 20 minutes from Raleigh-Durham International Airport.

Chapel Hill's main street, Franklin Street, borders the campus and offers shops, coffee houses, cafés, movie theaters and houses of worship. The town has a historic district, museum, library, parks, malls, and many recreational facilities.

Origins of Carolina's students: 82 percent of UNC's freshmen are from North Carolina and 18 percent are from out-of-state. Our students come from 42 different states and our international students represent 37 countries.

Size of freshman class: Approximately 3,400

Class size: Barely five percent of undergraduate classes contain more than 100 students; two-thirds of undergraduate classes have fewer than 30 students. Forty-one percent have fewer than 20 students, including First Year Seminars, in which first-year students work closely with professors.

Sports and athletic programs: UNC is an NCAA Division I school with 28 varsity teams. Carolina is the proud home of the Dean Smith Center, Kenan Stadium, Carmichael Auditorium, Koury Natatorium, and many other fine athletic facilities. Students join more than 60 intramural and club sports, which include baseball, bowling, crew, golf, lacrosse, rock climbing, rugby, tae kwon do, and ultimate frisbee. The Student Recreation Center offers weight training, aerobics, stair machines, and all the equipment you would expect to find at a great health club! Carolina offers a newly renovated outdoor pool and indoor pools, a golf course, tennis courts, and the longest zipline in America!

Number of residence halls: Incoming undergraduates will live in one of Carolina's 29 residence halls, which are wired for Internet access and cable television. housing.unc.edu

Scholarships and financial aid: About 40 percent of UNC-Chapel Hill students receive scholarships and/or some form of financial aid. studentaid.unc.edu

Special research institutes: Institute for Research in Social Science, Institute of Outdoor Drama, Morehead Planetarium, Kenan Institute of Private Enterprise, Institute of Government, Institute of African American Research.

Career services: On-campus counseling, job fairs, résumé writing service, internships, placement services. www.unc.edu/depts/career

Technological facilities: Students find multiple uses for Carolina's state-of-the-art technological resources. They can access Carolina's computer services through Academic Technology and Networks, which manages academic computing, e-mail, microcomputing labs, interactive media presentation, video and classroom support, and a help desk. The MetaLab oversees the development of SunSITE, one of the world's busiest digital library and electronic publishing projects.

Students may open e-mail accounts, and many use campus computer resources to construct personal Web pages. Students in residence halls have hardwired network connections to the Internet and cable television in their rooms. At the ATN Training center, students may take classes on software packages and utilities. Computer labs are available for student use all over campus.

Carolina Computing Initiative: Beginning with the freshman class of 2000, undergraduates must purchase laptop computers. The University has arranged for IBM to offer computers at excellent prices. Students, faculty, and staff will enjoy cost savings, higher quality compatible equipment, and better technical support through CCI. www.unc.edu/cci

The Study Abroad program allows students to live and learn in Europe, the Middle East, Asia and the Pacific Rim, Africa, and the Americas. www.unc.edu/depts/abroad

The Honors Program offers special seminars, research programs, and the chance to design your own independent studies. www.unc.edu/depts/honors

Carolina students spend time in public service through student organizations, the Campus Y, the Carolina Center for Public Service, and courses that incorporate community service.

UNC's chapter of Phi Beta Kappa, a national collegiate honor society, is the oldest in North Carolina, dating from 1904. There are many other honorary societies at Carolina.

UNC offers ROTC programs in all branches of national military service.

Through the First Year Seminars program, first year students will understand what it means to study at a premier research university. They will learn from faculty members and share in their research in seminars of no more than 20 students.

Life outside the classroom: More than 370 clubs, teams, and student organizations offer something for everyone! You can choose from among musical and dramatic performing groups, publications, ethnic and religious clubs, the Campus Y and other service organizations, fraternities and sororities, and pre- professional organizations. Whatever your interests, you will find others at Carolina who share them! www.unc.edu/depts/union/student/listintr.htm

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