Assistant Director, Alumni RelationsFull Time/Part Time:
Office of AdvancementDepartment:
Alumni RelationsDepartment Statement:
Colgate University, a top-ranked liberal arts college, is seeking an Administrative Assistant for Alumni Relations Reporting to play an integral role in supporting an alumni program focused on engaging more than 34,000 living alumni.Accountabilities:
Founded in 1819, Colgate is a small, highly selective residential liberal arts college for students of talent who are preparing for lives of leadership and productive citizenship. Colgate University enjoys a strong tradition of philanthropy and engagement, having successfully raised over $480 million from more than 34,500 community members during Passion for The Climb: The Campaign for Colgate, completed in 2012. On an annual basis, more than 56% of Colgate’s alumni engage with the University through philanthropy, volunteering, or engaging at online and in person programs, including signature events like Reunion that draws in more than 2500 alumni and guests. This tradition of philanthropy paired with strong levels of alumni affinity position Colgate well for even greater success, as the Vice President and his team prepare to lead the community into an historic and comprehensive campaign.
At this pivotal moment in the University’s history, Colgate is seeking an Assistant Director of Alumni Relations to play an integral role in supporting the alumni relations team. The person in this role will be responsible for managing pieces of our Signature Programs including Reunion and regional programming. This successful candidate will possess strong communication and volunteer management skills, the ability to collaborate with a variety of entities, and be detail oriented.
Accountable for creation and delivery of programs and events to strengthen alumni connection and engagement. Accountable for achieving pre-determined engagement goals for Reunion. Responsible for effective management, training, and engagement of volunteers. Responsible for effective and independent management of multiple Reunion programs and logistics. Accountable for effective coordination and support of Alumni Relations Signature Programs, which includes Reunion and Regional Programs. Name:
Data Synthesis and UseDescription:
Demonstrated understanding of relational database concepts as typically found in key enterprise systems such as CRMs. Demonstrated ability to manipulate spreadsheets to create and format data for optimal analysis. Demonstrated ability to specify data sets required for analysis, arrange data sets within analytical tools (e.g. spreadsheets or Tableau) and execute accurate analysis.Name:
Demonstrated ability to learn and apply key concepts and techniques related to closing of opportunities. Name:
Demonstrated knowledge of basic principles that add value to closing opportunities in defined area for defined targets including Alumni Relations, Parents’ Fund, Planned Giving, Corporate, Foundation and Government Relations, Major Gifts, and Annual Giving. Ability to learn from opportunities that do not close and adjust going forward.
Demonstrated ability to learn and apply key concepts and techniques related to the execution of proposals, events, and programs that consistently achieve targeted goals and objectives of an assigned department.Name:
Demonstrated ability to learn and apply key concepts and techniques related to building effective relationships with key stakeholders, which will include alumni volunteers.Name:
Demonstrated ability to learn to effectively access and navigate relevant technology systems used in advancement such as databases, CRMs, etc.Name:
Personal Accountability for ResultsDescription:
Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.Name:
Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.Name:
Problem Solving and Decision MakingDescription:
Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.Name:
Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.Name:
Leadership and TeamworkDescription:
Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.Name:
Creativity and InnovationDescription:
Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.Name:
Diversity and InclusionDescription:
Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.Name:
Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.Professional Experience/ Qualifications:
- Previous event planning and execution experience, and demonstrated abilities coordinating vendors and volunteers is essential. Preferred Qualifications:
- Experience with Microsoft suite of products and Google Suite is preferred.
- Experience with Black Baud’s Razors Edge a plus.
- Must possess strong interpersonal and communication skills, be well organized, detail oriented and able to work independently as well as part of a team.
Proficiency and skills with computer technology required.
The successful candidate will have demonstrated an entrepreneurial thought process, a high energy approach and creative thinking skills.
Exceptionally strong organizational skills are critical as well as the ability to be flexible, manage multiple tasks and respond appropriately to unexpected challenges.
The ability to successfully represent the university with all stakeholders and to understand the value of a liberal arts education is essential.
Must be able to travel and work evenings and weekends when needed.
Familiarity with Colgate University and its alumni community is preferred. Education:
Experience in institutional advancement, event planning, marketing, or related experience is preferred.
A Bachelor’s degree or comparable experience is preferred.Other Information:
Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Requisition Number:
Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading. For information on how to write a diversity statement, see our Guidance on Crafting Diversity Statements.
Weekdays, with occasional evenings, overnights and weekends.Job Open Date:
07/13/2021Open Until Filled:
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.Clery Act:
CAMPUS CRIME REPORTING AND STATISTICS
The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at: www.colgate.edu/offices/support/campussafety.