Subcontract Officer I

Florida State University
Tallahassee, FL
Closing date
Jul 19, 2033

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Job Details

Job Title: Subcontract Officer I
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 49306

Sponsored Research Administration

A unit under the purview of the Vice President for Research, Sponsored Research Administration is responsible for pre- and post-award functions of the University for awards with U.S. public funding (federal, state, and local governments) and U.S. public funding that is flowed through private organizations.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


This position is responsible for processing subawards/subcontracts to external entities on behalf of the prime recipient (FSU) for funds received from public sources. This position will advise and assist faculty and staff in all areas of the subcontracting process including, but not limited to: negotiating and issuing subawards and subcontracts as approved by the sponsoring agencies; coordinating compliance issues related to the subcontracting process; analyzing internal and external regulations, rules and policies with subsequent recommendations to senior staff regarding methodology to achieve compliance; preparing official communications related to this process; and preparing training materials both to internal staff and the FSU community. This position will also conduct training sessions/workshops and will assist the senior staff with special projects as assigned.

Preparation of subaward/subcontracts to external entities including gathering all relevant information from the principal investigator and the subrecipient. Review subrecipient determination and terms and conditions of prime award to ensure subaward language is appropriate. Develop, review, negotiate, and issue subawards/amendments.

Coordination of compliance issues and analysis of internal and external regulations, rules, policies, procedures, and guidelines with subsequent recommendations to senior staff to achieve compliance. Access and report to the appropriate compliance systems, such as SAM, FDP Audit Clearinghouse, Financial Management System, and FFATA-FSRS. Input subrecipient data into OMNI/RAMP and maintain subaward project files.

Prepare training materials and conduct training sessions/workshops to internal staff and the FSU community; prepare official communications; prepare materials for publications; and assist the senior staff with special projects as assigned.

  • Bachelor's degree and two years of experience related to the duties of this position or a high school/equivalency and six years of experience. Note: Higher education can substitute for experience at the equivalent rate.
  • Experience with attention to detail, meeting project deadlines and working independently.
  • Ability to communicate effectively and clearly both verbally and in writing.
  • Experience with Microsoft Word, Excel and Outlook or equivalent software.
  • Ability to comprehend and interpret state, federal, and sponsoring agencies rules, regulations, policies, and laws regarding sponsored research.
  • Ability to work in a fast-paced, changing environment and to interact with people at all levels diplomatically, tactfully, and professionally.

Note: This position requires successful completion of the eSPEAR Certification series within the first six months from start date.

  • Experience working with contracts.
University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.


If not otherwise specified, schedule is Monday-Friday, 8:00 am-5:00 pm.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

To be considered for this position, applicants must provide a cover letter and resume.

Open until filled

Review of applications will begin on July 30, 2021 and continue until the position is filled.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.


Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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