Administrative Coordinator

Employer
University of North Texas
Location
Denton
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Administrative Coordinator

Department:

UNT-Computer Science & Engineering-130310

Job Location:

Denton

Full Time/Part Time:

Full-Time

Salary Information:

Commensurate with experience

Department Summary:

Provides high quality educational programs by maintaining a balance between theoretical and experimental aspects of computer science, as well as a balance between software and hardware issues by providing curricula that serves our communities locally and globally.

The department offers a Bachelor of Art degree in Information Technology, Bachelor of Science and Master of Science degree in Computer Engineering, Bachelor of Science and Master of Science degree in Computer Science, Bachelor of Science and Master of Science degree in Cybersecurity, and a doctoral degree in Computer Science and Engineering. A Professional Master of Science degree in Computer Science is also offered.

Position Overview:

The Computer Science & Engineering Department at the University of North Texas is seeking to hire an Administrative Coordinator to join our team. Responsibilities of the position include, but are not limited to: * Manage the administrative operations for the department. * Provide direct support to the Department Chair including recommending and implementing policies and procedures. * Responsible for oversight of departmental budget, including reporting and forecasting, purchasing, travel, human resources, and property control functions. * Provide support to Program Coordinators/Associate Chairs and faculty, including course scheduling, hiring of teaching assistants/fellows and instructional assistants. * Analyze and make recommendations on office operation needs, including equipment, workflow, and materials. * Support Chair, including correspondence, calendar maintenance, data compilation, preparation of reports, and related responsibilities.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications:

  • Experience working with faculty and staff in an academic department.
  • Experience with EIS.
  • Experience with budgets.

Work Schedule:

8:00am-5:00pm, Monday through Friday

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Administrative Coordinator

Physical Requirements:

Carrying, Reaching, Sitting, Standing, Walking, Writing, Talk or Hear, Ability to communicate

o:

Provides support to the office/area and acts as a resource to assist in the resolution of various administrative matters.

o:

Responsible for oversight of a budget (including reporting and forecasting), purchasing, travel, and may include website maintenance and property control functions.

o:

Assists with or may be responsible for various special projects in support of the department.

o:

Responsible for the collection of data and its analysis, the preparation of materials for meeting and conferences, as well as provide assistance with the completion of reports.

o:

Handles correspondence and calendar maintenance.

o:

Responsible for a variety of logistics room scheduling, special events, and the timely delivery of materials to stakeholders.

o:

Identifies issues or problems and researches solutions within specific areas.

Posting Number:

S2258P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/47298

Organization

Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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