Assistant Director of Special Events

University of North Texas
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development

Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Assistant Director of Special Events


UNT-Advancement - Gen-170000

Job Location:


Full Time/Part Time:


Salary Information:

$45,000 - $50,000

Department Summary:

University Advancement pursues the mission to promote the University of North Texas through inspiring the public to become involved with the growth and progress of the university. The division accomplishes this by establishing and continuing mutually beneficial relationships that result in donations of time and financial resources that support and empower the future leaders of our generations.

Position Overview:

University Advancement is seeking to hire an Assistant Director of Special Events to join our team. Special Events is an integral part of the Development team. The Assistant Director of Special Events is responsible for cultivation of alumni, donors and friends. Emphasis is on successful implementation and coordination of University Advancement and Presidential events from start to finish. The Assistant Director’s priority is to provide assistance and support with planning, organizing and promoting events for the University as requested. This position proactively supports the mission of and serves as an ambassador for University Advancement and the University of North Texas.

Minimum Qualifications:

Bachelor’s Degree and two years of professional experience in marketing, fundraising, event planning, public relations, corporate account sales, or communications; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities:

• Working knowledge of the development field.
• Knowledge of accepted business practices and procedures.
• Ability to establish and maintain cordial, productive, and professional working relationships with internal and external contacts.
• Ability to manage time, personnel, financial, and physical resources effectively.
• Exceptional communications skills.
• Ability to master University policies and procedures and apply these in specific situations.
• Some knowledge of philanthropy and fundraising principles or ability quickly assimilate.

Preferred Qualifications:

The ideal candidate will possess the following additional qualifications:
* Exceptional attention to details and deadlines.
* Availability to work some evenings and/or weekends.
* Excellent communication and writing skills.
* Excellent customer service skills.
* Self-motivation and discipline to regularly set and achieve work goals.
* Demonstrate ability to take responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision.
* Strong organization and administrative skills.
* Strong internet, web and email skills.
* Strong computer skills, knowledgeable in Microsoft Office with emphasis on Outlook, Word and Excel.
* Experience using Microsoft Planner Boards and Teams.
* Familiarity with Raiser’s Edge or Blackbaud NXT software a plus.
* Certified Meeting Planner (CMP) designation a plus.
* Successful candidate must be able to perform light lifting of chairs and tables if event set-ups need minor changes. Must be able to lift up to 15-20 pounds.

Work Schedule:

Monday – Friday, 8am – 5pm; some evenings and weekends required

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Development Support Coord

Physical Requirements:

Carrying, Cleaning, Driving, Kneeling, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Walking, Writing, Grasp, Ability to communicate, Talk or Hear


Assists the Director of Special Events in developing, planning, coordinating, implementing and reporting on University Advancement and Presidential events. Supports other fundraising and program events throughout the year.


Creates events, properly records and manages event RSVPs in Raiser’s Edge or Blackbaud NXT for University Advancement and college development events. Make daily updates and send weekly to Senior Staff and Development Officers.


Keeps accurate purchasing records and is responsible for monthly reports.


Enter contact reports on current and new relationships established with event attendees.


Organize event staff and volunteers.


Actively participate in event planning meetings.


Liaise with donors, alumni, senior staff, faculty, and other staff as needed for events.


Represent the university as a professional staff member at all times in attitude, dress and interaction.


Participate in and support any special project fundraising for university priorities as assigned by Senior Staff.


Create event briefings to be distributed to Senior Staff one week prior to event. Daily updates as needed up to day of event.


Manage relationships and coordinate with event vendors such as parking, catering, audio visual, setup, photographers, venues and designers.


Coordinate and strategize invitations lists for events.


Manage inventory of equipment and supplies to run events.


Create and maintain event checklists, event floor diagrams, schedules and budgets.

Posting Number:


Quicklink for Posting:


Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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