Senior Administrative Coordinator

University of North Texas
Fort Worth
Closing date
Oct 22, 2021

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Administrative Jobs
Academic Affairs, International Programs, Institutional & Business Affairs, Clerical & Administrative Support

Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Senior Administrative Coordinator


HSC-Ctr f/Diversity & Intn'l Progs-300220

Job Location:

Fort Worth

Full Time/Part Time:


Department Summary:

An award from the Cancer Prevention and Research Institute of Texas (CPRIT) supports the HSC Scholars in Cancer Research Program. The overall goal of HSC Scholars in Cancer Research is to train talented scholars in basic, biomedical, clinical, population-based and translational research in cancer and health disparities. Scholars will learn skills in the state of the art facilities, supplemented with academic activities that broaden their scientific background and motivate them to incorporate their professional training in cancer prevention, detection and treatment. This integrated program will train undergraduate, pre-doctoral, doctoral, dual degree (DO/PhD) students and post-doctoral trainees over the next 5 years. The program is housed in the Center for Diversity and International Programs (CDIP) and directed by Dr. Jamboor Vishwanatha, Vice President and Regents Professor

Position Overview:

The Senior Administrative Coordinator will assist the Principal Investigator (PI) and co-investigators in overall management of the project and reporting of the HSC Scholars in Cancer Research

Minimum Qualifications:

Bachelor’s degree and two (2) years of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

  • Exceptional communication and interpersonal skills.
  • Advanced written communication skills.
  • Advanced Microsoft Office skills.
  • Knowledge of accounting/budgeting procedures.
  • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
  • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to conceptualize, plan and organize multiple programs and assignments effectively.
  • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
  • Skill in developing and maintaining good working relationships.

Preferred Qualifications:

BA/BS required with minimum of 2 years related experience. Ability to plan, lead and manage projects within deadlines. Excellent time-management skills, including attention to detail, ability to problem solve. Excellent interpersonal skills and ability to work in multi-disciplinary settings, as part of a team or independently. Outstanding oral and written communication skills. Ability to analyze data and prepare presentations and publications. Ability to establish and maintain positive professional relationships with External and Internal Program staff and administration, faculty, staff and students across the campus and at other institutions.

Work Schedule:

Monday – Friday
8:00 a.m. – 5:00 p.m.

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position.

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Senior Administrative Coord

Physical Requirements:

Carrying, Kneeling, Lifting up to 25 pounds, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Walking, Writing, Grasp, Talk or Hear, Ability to communicate


• The Senior Administrative Coordinator will assist the Principal Investigator (PI) and co-investigators in overall management of the project activities and reporting of the HSC Scholars in Cancer Research.


• She/he must be supportive of the project aims of diversifying the cancer research workforce and embrace working with minority serving and majority institutions.


• She/he will be responsible for local project administration, communication with the project teams, Faculty Research Support Team and Office of Sponsored Programs and CPRIT.


• She/he will also be developing recruitment material and participate in recruitment of potential applicants across Texas through Social Media, in-person visits and email.


• She/he will work with the HSC Marketing and CDIP teams to develop a website for the program and maintain the website content.


• She/he will be responsible for onboarding the participants and preparation of paperwork for stipends and tuition.


• She/he will be responsible for collection of data (applicant pool, matriculated students, graduates and alumni) for tracking and reporting purposes.


• She/he will work with CDIP personnel on the National Research Mentoring Network, Health Disparities and Diversity Training teams.


• She/he will work with the PI and program evaluator in preparing reports, documents and publications.


• She/he will oversee day-to-day project management, arrange student and mentor meetings, supervise records of data collection and database maintenance, as well as safeguard confidentiality of records.


• Arrange travel for program leaders and participants to regional and national conferences.


• Responsible for reports and monitoring budgets relating to the grant.

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Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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