Office Support Associate

University of North Texas
Denton, TX
Closing date
Oct 22, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Office Support Associate


UNT-College of Science - Gen-124000

Full Time/Part Time:


Salary Information:

Commensurate with experience

Department Summary:

The College of Science (COS) at the University of North Texas consists of the departments of Biological Sciences, Chemistry, Mathematics, Physics, and the interdisciplinary program Teach North Texas (TNT). COS also serves two universities institutes: the BioDiscovery Institute (BDI) and the Advanced Environmental Research Institute (AERI). COS offers Bachelor’s, Master’s and PhD degrees in science and mathematics, currently serving more than 3,800 majors.

The COS dean’s office strives for excellence by working together with faculty and staff to meet research and teaching objectives, as well as providing support for all COS students during their academic careers.

Position Overview:

Provide varied entry level administrative support to College of Science (COS) Dean’s executive admin. with tasks including answering phones, greeting and assisting visitors, filing, making copies, and mail distribution. Duties may also include researching customer inquiries, basic meeting set up, receiving and relaying COS main email address for dispatch of student inquires to Advising, personnel, equipment, and maintenance according to established procedures. Duties may include data entry, office supply organization and purchasing, recordkeeping, logging delivered documents, time entry, scanning/imaging, using basic MS Office, and handling established, basic correspondence.

Minimum Qualifications:

High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities:

• Advanced customer service skills.
• Knowledge of Microsoft Office.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications:

  • Experience working with faculty and staff in an academic department
  • Proficient in Microsoft Office Suite
  • Familiarity with EIS/Peoplesoft/Concur and university purchasing programs
  • Associate’s degree and/or college credits

Work Schedule:

Monday-Friday, 8:00AM- 5:00PM

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position.

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Office Support Associate


Administration assistance to the COS Dean’s assistant; Assist with basic office suite management including supply needs, campus errands, filing, research, work order and CAS IT requests for staff


Front Office Duties; Welcome and direct guests, students and calls to the appropriate COS administration, faculty and staff. Manages COS phone main line and email to direct inquiries to correct location


Meeting Support; Provide administrative support for COS meetings including scheduling, typing memos and minutes, sending reminders of up-coming information or deadlines, distributing agenda and information


Records Maintenance; Mange document logs, asset management, files for COS main office, including electronic and paper files. Organize and make copies of files


Purchasing; Assists with basic purchasing for main office

Posting Number:


Quicklink for Posting:


Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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