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Admission Operations Data Specialist

Hamilton College
Clinton, NY

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
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Job Details

Admission Operations Data Specialist

Clinton, NY
Open Date:
Jul 16, 2021

The Admission Operations Data Specialist is responsible for providing technical and operational support to the Hamilton College Enrollment Division in functional areas related to database and records management, reporting, document processing, communications, and Constituent Relationship Management (CRM) tool maintenance. The individual will be a member of the Admission Operations team, reporting to the Admission Operations Manager, and will also provide support for and work closely with the Director of Admission Data and Technology.


  • Support the Director of Admission Data and Technology in monitoring and troubleshooting the Admissions CRM (Technolutions Slate), ensuring that data is collected, entered, and maintained in a manner that effectively supports the Division’s enrollment goals.

  • Work with the admission technology management team to develop, coordinate, and execute Slate functionality to enable admission officers and operations staff to perform their responsibilities efficiently and accurately. The functions to be supported include, but are not limited to, communications management, web portals, data imports, and application review and selection processes. 

  • With direction from the data management and enrollment leadership teams, create and implement queries and reports that enable accurate assessment of Division initiatives.

  • Support the Director of Admission Communication in using Slate for routine and strategic outreach, including but not limited to email, web engagement, and direct mail.

  • Serve on an admission operations team that manages data entry and data imports, application (and supplemental materials) processing,  and responds in a timely and professional manner to all general inquiries from prospective students and parents, as well as school officials, related to Hamilton’s application process. 

  • Maintain and apply knowledge of Admission policies, programs, and application requirements in order to manage records appropriately and respond accurately to questions, as well as assist with routine communications and messaging. 

  • Assist the Operations Manager with special projects as needed, and perform other responsibilities as designated by the Admission data management and enrollment leadership teams. 

  • Minimum of 2 years of relevant experience (demonstrated database management and overall strong technological skills) required.

  • Bachelor’s degree or equivalent training recommended.

Knowledge, Skills & Abilities:

  • Experience within an admissions work cycle, a document management system, SIS, and CRM preferred.  Knowledge of Technolutions Slate is highly desirable.

  • Sound judgment, and a clear understanding of and discretion with the handling of personal and confidential information is essential.

  • Excellent analytical, organizational, interpersonal, and written and oral communication skills are strongly desired.

  • Willingness and ability to prioritize and manage multiple tasks, serving as a close collaborator with teammates in division and across campus, and work in an office with a high level of customer service is expected. Demonstrated commitment to supporting diversity, equity and inclusion is essential.

  • Demonstrated understanding of SQL, Javascript, and/or HTML is desirable.

Application Instructions:

Please submit cover letter, resume and contact information for three professional references.  Consideration of candidates will begin immediately and continue until the position is filled.


Working at Hamilton College 

Hamilton College is one of the nation’s leading liberal arts colleges. It is independent, highly selective, coeducational and residential. Originally founded in 1793 as the Hamilton-Oneida Academy and chartered in 1812 as the third oldest college in New York State, Hamilton is today composed of 1,850 students from nearly all 50 states and 50 countries. It is distinguished by a faculty of 190 men and women dedicated to teaching and scholarship, by rigorous academic programs, by an emphasis on teaching students to write well and speak persuasively, and by a commitment to diversity in its broadest sense. The College, with an endowment nearing $1 billion (October 2017), is need-blind in admission and has invested more than $265 million in new and renovated facilities in the past dozen years.  

Hamilton is located on a wooded 1,350-acre hilltop campus overlooking the New England-style Village of Clinton, New York, in close proximity to the Adirondack Park, where hiking, skiing, fishing, boating and snowmobiling abound. The campus is within a 4-5 hour drive of New York, Boston, Toronto and Philadelphia, and there is a rich variety of cultural opportunities on campus and in nearby Utica (10 minutes), Syracuse (45 minutes) and Cooperstown (55 minutes).

As a national leader for teaching students to write effectively, learn from each other and think for themselves, Hamilton produces graduates who have the knowledge, skills and confidence to make their voices heard on issues of importance to their communities and the world. Additional information about Hamilton can be found at

Hamilton College is an Affirmative Action, Equal Opportunity employer committed to attracting diverse and interesting people to its community.

Find Us
198 College Hill Road
New York
United States
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