Staff Assistant

Macalester College
Saint Paul, MN
Closing date
Aug 7, 2021

View more

Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details


Macalester College seeks to hire a full-time (1.0FTE) Staff Assistant to provide administrative support to the Dean’s Office at the Kofi Annan Institute for Global Citizenship (KAIGC). This individual will offer professional communication, a strong sense of organization, and a great deal of collaboration. The KAIGC Staff Assistant serves as a valued contributor to our collaborative space for reimagining a world that is focused on equity and justice, actively working to increase access and dismantle barriers. It is vital that this individual fosters and promotes Macalester's culture of diversity and inclusion, encompassing individuals of any heritage, identity, status or orientation.


About the Kofi Annan Institute for Global Citizenship:

The KAIGC works collaboratively with campus partners to explore the relationships between internationalism, multiculturalism, and community engagement through the lens of equity and justice to co-create spaces of collaboration and action for transformative change. The Dean’s Office invites members of the campus community and beyond to engage in programs and initiatives that build community to open space for new knowledge to emerge. This enables us to collectively reimagine and re-shape our relationships, practices, programs, curricula, and policies to connect with larger movements for justice.

  • Support the work of the Dean, 2-3 Associate Deans, the Mellon Mays/GSEF Faculty Coordinator, and a Faculty Fellow
  • Provide administrative support for a number of academic cohort programs, including the Mellon Mays Undergraduate Fellowship (MMUF), Graduate School Exploration Fellowship (GSEF), Field Changers Fellowship, and related programs
  • Manage and track budgets
  • Organize and maintain department documents, lists, databases, and processes 
  • Coordinate recruitment for academic cohort programs
  • Plan and organize events and programming such as speakers and year-end celebrations
  • Manage room reservation system at the KAIGC
  • Collaborate with the IGC Administrative Coordinator to to hire, train, supervise, and schedule 15-18 student employees 
  • Cultivate an environment of equity and inclusion
  • Other duties as assigned
  • An Associates Degree or technical school degree in Office Management or related field required. A Bachelor's degree is preferred.
  • 1-3 years minimum of professional experience in an administrative role required. 3-5 years experience is preferred.
  • Demonstrated commitment to working with individuals of color, first-generation college students and/or individuals from diverse backgrounds
  • Strong attention to detail, organizational skills and accuracy in financial and data management
  • Ability to multi-task and flexibility to work in a changing and dynamic environment
  • Excellent communication skills (both written and verbal)
  • Strong interpersonal skills
  • Commitment to the public good and student development
  • Proficient in MS Office and Google Suite


Application Guidelines


For best consideration, applicants should submit a cover letter and resume as one PDF through the Macalester Employment Opportunities webpage. Please include the names and contact information for three references (one of whom must be the most recent direct supervisor). Priority will be given to applications received by July 30th and this role will be posted until closed.

All inquiries about this position should be directed to:


Jaclyn Howard

Talent Acquisition Manager

[email protected]

Macalester College - Institutional Overview

Institutional Overview


Since its founding in 1874, Macalester has provided students with the inspiration, insight, and experience to become successful and ethical leaders. Located in St. Paul, Minnesota, Macalester enrolls nearly 2,100 students who come from virtually every state and 91 countries. Macalester is committed to being a preeminent liberal arts college known for its high standards of scholarship and its special emphasis on internationalism, multiculturalism, and service to society.


Macalester is proud of its longstanding commitment to social justice and creating a safe environment for all people regardless of sexual orientation, race, ethnicity, national origin, citizenship status, gender, religion, age, or ability. Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women.




Macalester employees enjoy a fantastic benefits package and working environment that is second to none. Please visit for more information about benefits at Macalester College.


Our Commitment to Safety in response to COVID-19:


For the safety of our community, Macalester requires all employees to have received a COVID-19 vaccine regimen.Should a newly hired employee be unable to receive the vaccination for either medical or religious reasons we offer accommodations and assistance.

Questions or concerns about this process should be directed to Bob Graf, Director of Employment Services, at [email protected]


Working for Macalester College 

Since its founding in 1874, Macalester has provided students the inspiration, insight and experience to become successful and ethical leaders. Classes are taught by faculty whose passion is teaching and whose scholarship gains national recognition.
Two great cities at your doorstep. Macalester is nestled in a lovely, residential neighborhood–minutes from downtown St. Paul and Minneapolis–which offers students a wealth of internship opportunities in business, finance, medicine, government, law, the arts, and more.

Macalester students are citizens of over 90 countries.

Our faculty earned their advanced degrees from some of the best schools in the world, and they remain thought-leaders in their fields

Macalester students enjoy a wealth of resources for research on and off campus–specialized laboratories, libraries, museum collections, distinct population groups for surveys, even a natural history center. Often students undertake research that makes real contributions to their discipline. They publish papers in scholarly journals, participate in conferences, and provide analysis for policy makers and real-world use.


Macalester is committed to being a preeminent liberal arts college with an educational program known for its high standards for scholarship and its special emphasis on internationalism, multiculturalism, and service to society.

Statement of Purpose and Belief

At Macalester College we believe that education is a fundamentally transforming experience. As a community of learners, the possibilities for this personal, social, and intellectual transformation extend to us all. We affirm the importance of the intellectual growth of the students, staff and faculty through individual and collaborative endeavor. We believe that this can best be achieved through an environment that values the diverse cultures of our world and recognizes our responsibility to provide a supportive and respectful environment for students, staff and faculty of all cultures and backgrounds.

We expect students to develop a broad understanding of the liberal arts while they are at Macalester. Students should follow a primary course of study in order to acquire an understanding of disciplinary theory and methodology; they should be able to apply their understanding of theories to address problems in the larger community. Students should develop the ability to use information and communication resources effectively, be adept at critical, analytical and logical thinking, and express themselves well in both oral and written forms. Finally, students should be prepared to take responsibility for their personal, social and intellectual choices.

We believe that the benefit of the educational experience at Macalester is the development of individuals who make informed judgments and interpretations of the broader world around them and choose actions or beliefs for which they are willing to be held accountable. We expect them to develop the ability to seek and use knowledge and experience in contexts that challenge and inform their suppositions about the world. We are committed to helping students grow intellectually and personally within an environment that models and promotes academic excellence and ethical behavior. The education a student begins at Macalester provides the basis for continuous transformation through learning and service.

Find Us
1600 Grand Avenue
St. Paul
United States

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert