Executive Assistant to VP for Finance & Ops and VP for People & Culture (27819)

Employer
University of Central Oklahoma
Location
Main Campus - Edmond, OK, 73034
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support

Job Details

Job DetailsLevel ExperiencedJob Location Main Campus - Edmond, OKRemote Type N/APosition Type StaffEducation Level UndisclosedSalary Range $45,000.00 - $45,000.00 Salary/yearTravel Percentage UndisclosedJob Shift UndisclosedJob Category UndisclosedDescription Position Overview:

Provides administrative support to management/upper-level administrator by compiling information and preparing reports, handling information requests, and performing relevant administrative support functions. May also supervise lower-level office support staff. Supports executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive. Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization. Contacts or replies to contacts from high ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion. Organizes and arranges for staff members to represent organization at meetings and conferences, using own initiative. In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member. Interprets requests, helps implement action, and decides whether executive should be notified of important or emergency matters as needed. Analyzes unit operating practices and performance standards to create new systems or revise established procedures. Prepares reports including conclusions and recommendations for solution of operational and administrative problems. Issues and interprets operating policies. Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data. May compose and sign correspondence for executive. Maintains confidentiality of sensitive information. May serve as the executive's representative at meetings and express the executive's viewpoints at such meetings. Performs work under minimal supervision. Handles complex issues and problems. Possesses comprehensive working knowledge of subject matter. May act as a lead or first-level supervisor to other support staff (may also supervise students). Typically reports to an executive.

Department Specific Essential Job Functions

  • Serves as administrative support in the shared office suite for both the VP for Finance and Operations and the VP for People and Culture.
  • Works closely with the President’s office and other VP offices to coordinate meetings and events.
  • May attend meetings, take minutes, distribute and electronically file.
  • Manages the collection and presentation of the monthly RUSO board letter.
  • Serves as the Building Captain for the Lillard.
  • Coordinates and manages travel arrangements and expense reimbursement claims.
  • Orders supplies, refreshments, and ensures a clean, professional, appearance of suite common spaces, personally providing a warm, welcoming experience for guests and visitors.
Qualifications Qualifications Required:

Requires a Bachelor’s degree in job related field plus 3+ years of relevant experience in the chosen field or 7+ years of equivalent work experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.

Qualifications Preferred:

Advanced Excel experience/application.

Will this employee supervise others?

No

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Organization

The University of Central Oklahoma prepares future leaders in an opportunity-rich environment, ideally located in the Oklahoma City metropolitan area. Central offers an innovative learning community to its more than 17,000 students, where teaching comes first, a commitment seeded in the university's roots as a teaching college. Students at Central develop personal relationships with more than 450 full-time faculty, 450 adjunct faculty and over 850 staff, like 2008 U.S. Professor of the Year, Dr. Wei Chen, who are committed to transforming lives.

With 117 undergraduate majors and 59 graduate programs, Central is a smart investment for students dedicated to their future success. Notable academic programs include Forensic Science, Music Theatre, Mass Communications, Accounting, the region's only accredited Professional Golf Management program, Jazz Studies and the Academy of Contemporary Music at UCO, located in downtown Oklahoma City's Bricktown district.

Central's appealing 210-acre campus is on track to become a certified botanical garden, offering both a pleasing learning and living environment and a source of pride for students, employees and alumni. In fact, Central is ranked among the top universities nationally in residence life and as one of the top universities to work for by the "Chronicle of Higher Education." Central is also an official U.S. Olympic and Paralympic Training Site, and hosted the 2010 World Sitting Volleyball Championships on campus.   Founded in 1890, Central is the state's first public institution of higher learning, and continues to cultivate creativity and innovation in every corner of campus, bringing to life its core values of Character, Community and Civility each day.

Check out the - UCO Virtual Tour!

MISSION

The University of Central Oklahoma (UCO) exists to help students learn by providing transformative education experiences to students so that they may become productive, creative, ethical and engaged citizens and leaders serving our global community. UCO contributes to the intellectual, cultural, economic and social advancement of the communities and individuals it serves.

VISION

UCO will become one of the Top 10 metropolitan universities of our kind in the United States by providing a transformative education as well as development experiences that help learners achieve their highest level of leadership potential.

CALL TO ACTION

The University of Central Oklahoma transforms each student by focusing our resources on the Central Six tenets of transformative learning. 

All students will be transformed with:

  • Discipline Knowledge
  • Leadership
  • Research, Scholarly and Creative Activities
  • Service Learning and Civic Engagement
  • Global and Cultural Competencies
  • Health and Wellness

Transformative learning is a holistic process that places students at the center of their own active and reflective learning experience.

About Edmond/Oklahoma City Metro

The University of Central Oklahoma is located in Edmond, a part of the growing, thriving Oklahoma City metropolitan area. At Central, our students, faculty and staff get the best of both worlds - the "small town" feel of Edmond, with the big city excitement of the Oklahoma City metro. Both the Edmond and the Oklahoma City metro consistently rank nationally among the safest, most affordable and most exciting places to live. In fact, Edmond recently ranked among the best places to live in the nation by Money Magazine and Family Circle magazine, and Oklahoma City ranked sixth in the nation for the "Best Places for Young Adults" by Portfolio.com. From year-round arts, music and theater offering, to exciting sporting events like the NBA's Oklahoma City Thunder, to first class shopping, dining and more, Edmond and the Oklahoma City metro offer a diverse, active, culturally enriched lifestyle that's on the move to even bigger and better opportunities.

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