Program Coordinator -- AUC Art History and Curatorial Studies Collective

Spelman College
Atlanta, GA
Closing date
Oct 21, 2021

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Job Details

Job Title:

Program Coordinator -- AUC Art History and Curatorial Studies Collective

Job Summary:

This multi-year, grant-funded position is responsible for the coordination and logistics of the AUC Art History + Curatorial Studies Collective undergraduate and Early College Program and their implementation across the campuses of Clark Atlanta University, Morehouse College and Spelman College. This position will have particular responsibility to coordinate program activities, awareness and communications at Clark Atlanta University and Morehouse College, in addition to required on-site work at Spelman College. Furthermore, this position will promote and monitor the program’s online presence on the web and on social media platforms.

Essential Duties and Responsibilities:

· Assists the Director, Manager and faculty with administrative tasks and programmatic activities · Assists with marketing the program to the AUC, Atlanta-area high schools, colleges and universities, and colleges and universities nationwide· Serves as the liaison with the AUC Colleges and AUC units to ensure success of AUC Collective· Assists with student recruitment · Coordinates registration across the AUC· Assists students with enrollment, advising and curricular issues· Supports the academic functions of the AUC Collective through coordination with the Director, Manager and faculty· Coordinates materials related to the AUC Collective’s programs· Creates and maintains spreadsheets and related documents for student information and course scheduling as needed · Requests and maintains archive of course syllabi each semester in collaboration with the Program Coordinator, AVC · Maintains and updates website and social media. Support AUC Collective communications and assembles professional-quality electronic and hard copy materials, including web materials, brochures and posters· Serves as primary contact for the AUC Working Group of internal colleagues, scheduling meetings and taking and distributing meeting minutes and action items · Maintains a database of all (internal) program contacts, across the three campuses and clarifies their role as it relates to the program · Initiates and maintains a register of student, staff and faculty events, publications and notable activities for the program website or other uses as needed · Maintains the program calendar and collaborates with the Director and Program Manager in insuring that all program events and initiatives are on the (digital) calendar. Calendar management also includes coordinating faculty events and insuring communication of faculty events and travel to the program at large. · Updates the Director’s calendar as needed and as it directly relates to program initiatives (for example, scheduling student interviews, Director’s research travel as needed)· Coordinates weekly team meeting and organizes the weekly agenda. Follows up on agenda items as needed· Serves as primarily liaison for AUC graduate and career fairs. Collaborating with the Manager and Director as needed to insure fairs address art history and curatorial studies student needs · Identifies on-campus organizations (i.e., student clubs) at Clark Atlanta University, Morehouse College and Spelman College to support the program and awareness of the academic offerings within art history and curatorial studies· Collaborates with students on student-led initiatives such as an art history club, curatorial studies student exhibition or other activities as shared and requested by students · Researches and recommends complementary organizations or partners to elevate the program’s visibility, especially organizations that can serve as “feeders” to the Early College Program · Compiles and coordinates the monthly or bi-monthly newsletter highlighting program events, faculty, staff and student highlights · Actively contributes to the program’s offerings in the areas of professional development and marketing initiatives · Supports in the administration of internships and scholarships as needed · Coordinates the travel (including flight and hotel), itinerary and stipend payment of all distinguished guest lectures in collaboration with the Program Manager · Coordinates all catering orders and space-reservation needs for program events in collaboration with the Program Manager· Serves as Program Coordinator for the Early College Program and provides administrative support in collaboration with the Instructor and Program Assistants · Maintains a registry of all Early College Program attendees and maintains communication as needed to support the “bridge” to the AUC · Maintains the mailing list and coordinates announcements and mailings (digital and physical) with the Director and Manager· Works with the Director in program-related expense reimbursements and insures timely submission of all receipts · Assists the Program Manager with budget-related tasks as needed including the request of vendor quotes, processing of guest speaker payments and the creation of orders in SpelShop· Provides individual student support on an on-going basis including current undergraduates and prospective high school students

Required Qualifications:

Bachelor’s degree and a minimum of three years of job related experience. The incumbent should be capable of working effectively in a college setting and with diverse communities. This position requires strong customer service focus and excellent time management skills. The display of professional demeanor with the ability to interface with internal and external customers at all levels with diplomacy and tact is essential. Must possess excellent organizational and time management skills. The ability to work effectively under pressure, be proactive, demonstrate initiative, and promote teamwork are key assets in this role. Must be detailed oriented and able to handle multiple tasks simultaneously. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Excellent writing skills and proofreading are critical to success in this position. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. To perform this job successfully, an individual must have the ability to perform intermediate skills using the Microsoft Office Suite (Word, Excel, and PowerPoint), some duties may require advanced level computer and database management skills. In addition to producing formal business correspondence, memos and e-mails, duties may involve assignments that require creating mail merges, flyers, brochures, PowerPoint presentations, spreadsheets using formulas and pivot tables. The individual must possess the ability to conduct comprehensive internet searches. May require use of social media.

Preferred Qualifications:

M.A. in Arts Administration or related field preferred.



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EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.


Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit

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