Administrative Associate I- Chemistry

The University of Tennessee, Knoxville
Knoxville, TN
Closing date
Sep 17, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Administrative Associate 1- Chemistry

Regular Full-time, Pay Grade MR03, non-exempt


Under the general direction of the Business Manager and Department Procurement Specialist.  This position is responsible for the accurate, efficient operations of the Chemical/Business Office Store including, but not limited to, receiving, customer service, inventory, material safety, and other special projects.

Duties and Responsibilities

Receiving:  Receives and signs for goods shipped to the main Chemistry building; promptly notifies faculty and staff when ordered items are received; documents and notifies the Department Buyer of any order discrepancies; and provides receiving documentation to the Accounts Payable Specialist as support for payment.

Store Operations:  Provides excellent customer service to faculty, staff, students, and others that pick up ordered items or   purchase items from the store; maintains the neatness and cleanliness of the store, receiving area, and loading dock; fills LN2 tanks as requested by faculty and students; and monitors store inventory and notifies the Department Buyer when store items need to be purchased.

Inventory:  Completes quarterly cylinder and store supply inventory; completes the annual chemical inventory; and works with Department Buyer to complete annual equipment inventory.

Other:  Complies with and enforces hazardous material safety policies in the business office; acts as backup to other business office staff as needed; and performs special projects as determined by the Business Manager.

Knowledge, Skills and Abilities

Required:  MS Office skills; ability to learn new software and processes; ability to improve processes through critical thinking; ability to effectively communicate with diverse faculty, staff, and students; ability to multi-task, be organized, and pay attention to detail; and ability to be dependable, punctual, and a team player.

Other required conditions of employment:  Valid driver's license, the ability to lift and move up to 50lbs, and the ability to wear personal protective equipment when required.

Preferred:  Knowledge of IRIS and University policy; and knowledge of hazardous material handling and safety.


Minimum Educational Requirements:  High School Diploma/GED

Required Experience:  Two years of office or customer service

Preferred Educational Requirements:  Bachelor’s Degree

Prefered Experience:  Four years of office or customer service experience in a university environment.

Job: Administrative Associate 1

Primary Location:  Knoxville, TN

Organization: Arts and Sciences, Department of Chemistry

Schedule: Regular, Full-time

Pay Grade: MR03, non-exempt

Applicants must apply through the UT HR website:


Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Chemistry
Schedule: Full-time
Job Posting: Jul 17, 2021, 8:42:43 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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