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Financial Associate II- English

The University of Tennessee, Knoxville
Knoxville, TN

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Institutional & Business Affairs, Business & Financial Management
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Job Details


Financial Associate II

The English Department at The University of Tennessee, Knoxville, seeks an Accounting Specialist II who will work directly with the Business Manager to assist with financial tasks required for unit functions and operation.

Job Responsibilities:


  • Initiates and processes domestic and international travel for faculty, staff, students, and visitors.  Coordinates with traveler to arrange trip details and secure transportation, conference registration, and lodging. Verifies the account to be charged for the travel, insuring that travel is charged to the correct account and to the correct g/l for the type of travel. Compiles traveler receipts upon trip completion and finalizes and submits the Travel Expense Report for reimbursement. Manages travel allocations to ensure that reimbursements do not exceed the amount that has been approved for each trip.  Submits Guest Traveler requests in IRIS.  Works in cooperation with English Department Graduate Student office, Office of Research, College of Arts and Sciences, Graduate Student Senate and other entities in order to disburse and track additional funding sources awarded for faculty and student travel.
  • Departmental contact for questions related to travel policy; establishes departmental procedures for travel requests and travel reimbursements.
Financial Responsibility:

  • Manages the Grist journal income and expenditures; reports the monthly state sales tax; assists with bulk mailing.
  • Manages the Graduate and Undergraduate research award accounts.
  • Enters petty cash reimbursement requests in IRIS, verifying accounts to be charged and confirming that the requests meet policy requirements.
  • Enters invoices for payment, verifying that vendors exist in IRIS and working with new vendors to insure information is submitted to PaymentWorks by new vendors.
  • Reconciles ledgers on a monthly basis, including ledgers for the Writing Center, insuring that proper support documentation is attached for each transaction. Reconciles Writing Center Course Fee ledger with the Argos course fees report.
  • Reconciles procurement card for the department.
  • Executes bank deposits as needed and maintains proper deposit log.
  • Reconciles bi-weekly and monthly payroll distribution reports against timesheets for proper entry; confirms completeness of check registers; review payroll encumbrances and makes necessary corrections.
  • Assists Business Manager with other financial tasks, as needed.
Purchasing Agent

  • Purchase supplies, furniture, printers, toners through Marketplace and other vendors
  • Schedule computer lab printer service orders
  • Establish department subscriptions
  • Renew department memberships
  • Pay conference / exhibit registrations to professional events for faculty, lecturers, or graduate students
  • Obtain tax exempt status with new merchants
  • Reconcile P-card monthly statements
  • Scan P-card statement and corresponding receipts and email document to business manager, submit hard copy as well
  • Approve supplemental equipment requests and purchase items for TT and NTT faculty

  • Maintain and compile an ongoing list of all departmental University owned equipment
  • Audit yearly inventory reports and accurately account for all equipment listed, through emails and personal visits to various offices in four buildings on campus
  • Submit surplus forms for proper removal of outdated and non-working computers
  • Manage departmental equipment to be checked out by faculty and instructors, including making sure all registrations on any computers are up to date in the UT system


Required Qualifications:

  • High School Diploma
  • Two or more years of work experience in an office environment
  • Excellent organizational and record-keeping skills with a high level of attention to detail
  • Knowledge of Microsoft Office
  • Excellent oral and written communication skills
  • Basic accounting skills
  • Ability to prioritize tasks and obligations
  • Creative problem-solving skills
  • Ability to independently research information
  • Ability to quickly take on new tasks and a willingness to assume new responsibilities as needed
  • Ability to work well alone or in collaboration with others, including staff, faculty, and students
Preferred Qualifications:

  • Associate’s degree
  • Two or more years of college experience
  • Knowledge of IRIS, University fiscal policies and procedures, particularly those related to travel and vendor payments
To apply:
Please include a cover letter, resume and names of 3 professional references.


Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: English
Schedule: Full-time
Job Posting: Jul 17, 2021, 8:12:08 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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