University of California Irvine
Updated: Jul 12, 2021
Location: UC Irvine Campus
Department: ICS DO Deans Office
Job Opening ID: 20851
Reports To: Administrative Manager II
Working Title: Executive Assistant
Department: ICS DO Dean's Office
Bargaining Unit: 99
Payroll Job Code: 007384
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, 8-5
Employee Class: CareerPosition Summary:
Under general supervision of the Assistant Dean and programmatic supervision of the Dean, ensures that administrative processes and operations run smoothly in the Dean's office. Provides executive-level analytical and planning support in managing and coordinating the scope of Dean's Office responsibilities. Anticipates and identifies critical issues and demonstrates sound judgment in selecting methods for obtaining solutions. Makes recommendations for courses of action. Acts as the primary contact and liaison for all interactions (calendar, events, travel) involving the Dean and Assistant Dean. Manages complex calendaring and scheduling, develops and maintains efficient systems for managing information, projects, and communications, including those to be issued for the Dean's or Assistant Dean's signature Takes initiative on projects and tasks, uses discretion with confidential information, and assures timely follow up and completion of projects.Compensation Range:
Commensurate with ExperienceDepartment Website:https://www.ics.uci.edu/about/search/search_dean.phpRequired:
Bachelor's degree in related area and / or equivalent experience / training.
Familiarity with the organization's processes, protocols and procedures. Thorough knowledge of common organization-specific and other computer application programs to develop and create presentations and materials for meetings Solid analytical / problem-solving skills. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Strong service orientation. Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. Excellent writing, editing and proofreading skills to compose letters, memoranda, reports, and other documents with proper grammar, spelling and punctuation. Advising and counseling skills. Ability to multi-task with demanding timeframes, multiple deadlines, and competing priorities. Ability to use high-level discretion, sound judgement, and maintain a high level of confidentiality. Solid skills in problem identification.Preferred:
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
To apply, visit https://careersucirvine.ttcportals.com/jobs/7157533-executive-assistant
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