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DEPARTMENT COORDINATOR

Employer
University of California-Irvine
Location
Irvine
Closing date
Jul 28, 2021
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Job Details



University of California Irvine

DEPARTMENT COORDINATOR



Updated: Jul 26, 2021
Location: UC Irvine Campus
Job Type:
Department: Student Wellness & Hlth Promo

Job Opening ID: 20790

Reports To: Education Manager I

Working Title: Department Coordinator

Department: Student Wellness & Hlth Promo

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: Varies

Employee Class: Career

Position Summary:

The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains:
  • Civic & Community Engagement
  • Leadership Development
  • Diversity & Global Consciousness
  • Professional & Administrative Skills
  • Personal Responsibility The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking. Student Wellness and Health Promotion, supports, educates and informs our student population about staying healthy and well.

    Under general supervision, the Department Coordinator provides administrative support for and coordination of general department functions. Serves as sole administrative support for a Student Affairs department that is prone to frequent interruptions and schedule changes. Manages department opening and closing on a daily basis. Provides administrative support to the Director. Also provides support with departmental correspondence, maintenance of general departmental files and records, ensures office equipment is functional and operational, submits maintenance requests and work orders as necessary, records and files minutes of departmental meetings as requested, and provides logistical support for programming as needed. Incumbent must be willing to participate in some evening and weekend programs with appropriate notice.

    Compensation Range:

    $24.66 - $28.94

    Department Website:

    https://shc.uci.edu/

    Required:

    Skill to independently compose letters and accurately prepare documents

    Skills in the use of computer software including Microsoft Office Suite (Excel, Word, Outlook). Effective interpersonal skills and demonstrated ability to establish good working relationships with all levels (students/faculty/staff) of the organization (both internal and external to the department) Ability to prioritize and meet deadlines with attention to detail. Evidence of prior experience in working with student populations, especially college-aged.

    Demonstrated experience managing front desk reception and customer service operations. Experience in working in an environment with frequent interruptions and schedule modifications.

    Demonstrated experience processing financial transactions and travel accounting requests.

    Effective organizational skills to manage high-volume detailed work, prioritize workload, and maintain accurate and efficient record-keeping systems.

    Ability to develop procedural documents necessary for the department's functions/efficiency

    Knowledge of University policies, procedures and programs. Demonstrated experience working with a diverse and multicultural student population.

    Effective written and verbal communication skills and ability to maintain strict confidentiality and act diplomatically on sensitive issues. Effective customer service skills.

    Preferred:

    Bachelor's degree in related area and / or equivalent experience / training.

    Knowledge of Adobe Illustrator/Photoshop and/or other marketing/graphic design software Knowledge and ability to work with website content management (Word Press platform)

    Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

    The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

    UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.



    To apply, visit https://careersucirvine.ttcportals.com/jobs/7140988-department-coordinator





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  • Organization

    Founded in 1965, UC Irvine combines the strengths of a major research university with the bounty of an incomparable Southern California location. Over five remarkable decades, UCI has become internationally recognized for efforts that are improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community.UC student center

    With more than 33,000 students, 1,200 faculty members and 10,000 staff, UCI is among the fastest-growing campuses in the University of California system. Increasingly a first-choice campus for students, UCI ranks among the top U.S. universities in the number of undergraduate applications and continues to admit freshmen with highly competitive academic profiles. Orange County’s second-largest employer, UCI generates an annual economic impact on the county of $5 billion.

    UCI is a center for quality education that honors classic instruction while incorporating the best new scholarship. U.S. News & World Report consistently ranks UCI among the nation’s best universities. Achievements in the sciences, social sciences, social ecology, arts, humanities, medicine and business also have garnered numerous national rankings for UCI’s schools, departments and programs. Three UCI researchers have won Nobel Prizes – most recently Irwin Rose, in chemistry, in 2004.

    Interdisciplinary research, a UCI hallmark, is evident in the California Institute for Telecommunications and Information Technology, or Calit2, Newkirk Center for Science and Society, Center for the Study of Democracy, Institute of Transportation Studies, Institute for Genomics and Bioinformatics, and innovative instructional programs in biomedical engineering, international studies, global cultures, arts and technology, and other collaborations.

    The university is dedicated to excellence through diversity and to the goal of reflecting equity and inclusion in our faculty, staff and student populations. Faculty and staff diversity affinity groups foster cross-departmental social interaction, professional networking, cultural competencies, recruiting and mentoring.

    Committed to the Community

    UCI reaches beyond the classroom and laboratory to help solve societal issues and support human development. In the health sciences, UCI is noted for its research on cancer, the neurosciences and the genetic underpinnings of disease. UCI Medical Center, Orange County’s only university hospital and Level I trauma center, has been ranked among the nation’s best hospitals by U.S. News & World Report for 16 consecutive years.

    UC Irvine parkA major intellectual and cultural center, UCI engages the community through public activities and events. Speakers on campus, for example, have included Nobel Peace Prize winners His Holiness the XIV Dalai Lama, former Soviet leader Mikhail Gorbachev and Iranian human rights activist Shirin Ebadi, all of whom also received the UCI Citizen Peacebuilding Award for their efforts toward world peace.

    The university is also addressing the needs of the community and growing world population in an environmentally sustainable way. From the development of new and reliable processes for electricity and alternative fuels to critical water and waste management solutions, UCI consistently tops the list in Sierra magazine’s “Coolest Schools” report, its annual sustainability ranking of U.S. colleges and universities.  

    A hub for innovation and entrepreneurship, the university collaborates with the community on many strategic partnerships such as UCI Applied Innovation , a center which brings campus-based discoveries together with Orange County’s vibrant business sector to support job creation and economic growth. Development also continues on the 185-acre University Research Park adjacent to campus, where R&D companies enjoy collaborative opportunities in medical research, biotechnology, engineering, computer science and business.

    UCI is benefiting the community and the world in countless ways through its scholarly, scientific, creative and economic contributions. On its way to becoming a flagship UC campus and one of the nation’s very best universities, UCI has embarked on a strategic plan that will ensure the campus continues to inspire excellence as it fulfills its research, teaching and public service missions in the decades ahead.

    Find Us
    Website:
    Telephone
    949-824-5011
    Location
    University of California, Irvine
    Irvine
    CA
    92697
    US
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