Grant Senior Secretary- TS Seguin University Pay Plan Title:
Grant Senior Secretary- TS SeguinLocation:
San Marcos, Other - SeguinDepartment:
Upward BoundRecruitment Type:
Open to AllJob Type:
$2,750 - $3,300Job Category :
Non-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:
High school diploma or equivalence.Preferred Qualifications:
Experience in secretarial or administrative work.
Ability to organize and prioritize tasks in accurate and timely manner.
Ability to coordinate a variety of work activities and work as part of a team.
Ability to manage multiple deadlines, tasks, projects and assignments with minimal supervision.
Experience with fiscal and/or budget management.
Ability to effectively communicate verbally in a courteous manner with internal and external contacts.
Ability to communicate effectively both orally and in writing.
Ability to develop and maintain accurate and comprehensive records and files.
Skilled in operating office equipment, including copiers, fax machines and multi-line telephones.
Ability to operate a personal computer with Microsoft Windows and Office software, including Outlook, Excel, Power Point, Publisher, and Word.
Bachelor’s degree in related field preferred.Job Description:
Experience in complex secretarial or administrative work in a fast-paced environment.
Experience working with federally funded programs or projects, particularly those involving high school students.
Applicants who have succeeded in overcoming obstacles similar to those encountered by the Talent Search Program population.
Bilingual candidates with Spanish proficiency.
Experience working with SAP to reconcile budgets, enter purchase orders, requisitions, and other financial documents.
Experience with Excel worksheets to manage budgets, including formulas and complex data analysis.
Willingness to work occasional nights and weekends.
Commitment to diversity, equity, and inclusion.
*IMPORTANT This is a grant funded position. Position will be contingent upon grant funding with a tentative start date of 09/06/2021*Job Duties:
Reports to the Talent Search Director (Seguin). The Grant Senior Secretary is responsible for oversight of administrative operations of the Talent Search program.
Performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.
The target schools are located in Seguin, Tx. The position may require frequent travel back and forth from those locations to San Marcos, TX for various training and meetings. Applicant must have reliable transportation and be willing to travel on a regular basis.
Continuation of this position is contingent on satisfactory performance and project funding.
Employment with Texas State University is contingent upon the outcome of a criminal history background check.
Evening and weekend work will be required.
Record budget transactions.Job Open Date:
Maintain a program shadow budget.
Ongoing tracking and reconciliation of the Talent Search Program budgets to ensure compliance with university and U.S. Department of Education regulations.
Prepare and process requisitions/invoices for purchases.
Submit monthly budget reports.
Hire, train, schedule and supervise student employees and evaluate work performance.
Make travel arrangements and prepare travel applications and vouchers.
Maintain program files and review for completeness.
Maintain an electronic records management system (Blumen database) to ensure accurate record keeping and reporting of program services.
Provide administrative and technical support to the Director in monitoring performance objectives to ensure accurate and timely completion of the Department of Education Annual Performance Report.
Process incoming and outgoing mail.
Assist Director by preparing and processing forms needed for efficient office/program operations.
Assist in coordinating, organizing, and implementing college readiness, cultural and developmental student activities.
Answer a multi-line phone, transfer and screen calls as needed; take detailed messages.Perform other duties as assigned.
07/02/2021Job Close Date (posting closes at midnight):
07/30/2021Open Until Filled:
NoNormal Work Days:
Monday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start:
8:00AMNormal Work Hours End:
Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. Legal and Required Notices:
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.Why work @ Texas State? :
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is an EOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions Quick Link:
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.