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Grant Specialist

Texas State University

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Academic Affairs, Sponsored Programs, Grants & Contracts
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Job Details

Posting Number:


Posting/Functional Title:

Grant Specialist

University Pay Plan Title:

Grant Specialist




Talent Search - Austin (TS-A)

Recruitment Type:

Open to All

Job Type:


Monthly Salary:


Job Category :


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

Bachelor’s degree in Psychology, Sociology, Education or related field.

Must be able to effectively and dynamically present information in small and large group formats.

Must possess knowledge and experience facilitating students/parents through the college admission and financial aid processes.

Must have experience preparing intentional academic curriculum and or programming designed to achieve objectives.

Must have experience in planning educational and/or cultural trips. Must have efficient oral and written communication skills.

Must have demonstrated computer skills and knowledge working with a student management database system.

Must have ability to manage multiple tasks and work in a fast-paced environment.

Must possess excellent organizational skills and an ability to think independently and analytically.

Must possess knowledge and experience in academic advising.

Experience monitoring progress to accomplishment of objectives and learning outcomes.

Experience with fiscal grant administration and implementation.

Must be able to travel to Talent Search target schools and to Texas State University.

Must be able to work evening hours and weekends.

Preferred Qualifications:

Additional consideration will be given to applicants with: Master’s Degree in related field.

Experience in high school educational setting, counseling, or academic advising related field.

Experience assessing students’ academic needs. Bilingual English/Spanish written and verbal skills.

Experience with obstacles similar to those encountered by TRIO-like or students from disadvantaged backgrounds.

Knowledge and practice pertaining to issues of social justice and working with students from non-traditional backgrounds.

Job Description:

*IMPORTANT This is a grant funded position. Position will be contingent upon grant funding.*

Reports to the Director of Talent Search-Austin at Texas State University. The Grant Specialist is a member of the Talent Search administrative team and promotes educational achievement and the pursuit of post- secondary education enrollment for program participants. The Grant Specialist is responsible for developing comprehensive services for program participants in the Talent Search- Austin program. Services include but are not limited to: educational planning, academic enrichment, college readiness, and career, academic and financial aid advising. The Grant Specialist is also responsible for recruitment and monitoring progress toward the accomplishment of program objectives. Position located in Austin, TX but also travels to work at Texas State Frequently. Evening and weekend work will be required.

Job Duties:

Assist with preparing materials and facilitating aggressive participant recruitment campaign in accordance with US Department of Education Guidelines.

Evaluate participant applications to determine eligibility. Make recommendations and conduct participant intake interviews.

Evaluate and complete academic and needs assessments on each program participant. Research, develop and implement innovative co-curricular programming for students that fosters personal and academic growth.

Assist in the development and implementation of Individual Education Plans (IEPs) for each program participant and assist in monitoring IEP progress throughout the calendar year.

Assist with the assessment and reporting of participant progress, personal growth and academic performance.

Oversee maintenance of participant files and program-specific documentation to ensure all appropriate services and contacts are entered into the student database; verify promotion, retention and graduation of all current participants.

Provide college admission and financial aid process information.

Conduct frequent program evaluations with participants and parents.

Propose, plan and review expenses and budget as related to trips, activities and events. Assist in planning, coordination of and chaperone participants on cultural/educational trips and college visit tours.

Ensure that senior participants take appropriate steps toward high school graduation and college enrollment. Follow up on progress year-round and communicate progress to director.

Monitor and collect data on graduate participants in accordance grant tracking requirements.

Develop and maintain professional outreach networks within target area communities and schools, serving as a liaison and point of contact as needed.

Assist with the submission of the U.S. Department of Education Annual Performance Report.

Participate in professional development opportunities to promote personal and professional growth.

Other Duties as assigned

Job Open Date:


Job Close Date (posting closes at midnight):


Open Until Filled:


Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:


Normal Work Hours End:


Posting Notices:

YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. , Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A LIST OF REFERENCES.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:


Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building.  As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.

About Texas State University

Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor.  A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.

Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College).  With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation.  In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff.  Research and creative activities have led to growing success in attracting external support.  For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million.  The Alkek Library has more than 3.1 million titles in its collection.  Additional information about Texas State and its nationally recognized academic programs is available at


Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.


Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.

The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.

Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply. 

Texas State University is a member of The Texas State University System. 

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Find Us
601 University Drive
San Marcos
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