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Grant Senior Secretary- TS Caldwell

Employer
Texas State University
Location
San Marcos, Other - Lockhart, Luling and Prarie Lee
Closing date
Jul 30, 2021

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Posting Number:

2021374

Posting/Functional Title:

Grant Senior Secretary- TS Caldwell

University Pay Plan Title:

Grant Senior Secretary- TS Caldwell

Location:

San Marcos, Other - Lockhart, Luling and Prarie Lee

Department:

Upward Bound

Recruitment Type:

Open to All

Job Type:

Full-Time

Monthly Salary:

$2,750 - $3,300

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

High school diploma or equivalence.

Experience in secretarial or administrative work.

Ability to organize and prioritize tasks in accurate and timely manner.

Ability to coordinate a variety of work activities and work as part of a team.

Ability to manage multiple deadlines, tasks, projects and assignments with minimal supervision.Experience with fiscal and/or budget management.

Ability to effectively communicate verbally in a courteous manner with internal and external contacts.

Ability to communicate effectively both orally and in writing.

Ability to develop and maintain accurate and comprehensive records and files.

Skilled in operating office equipment, including copiers, fax machines and multi-line telephones.

Ability to operate a personal computer with Microsoft Windows and Office software, including Outlook, Excel, Power Point, Publisher, and Word.

Preferred Qualifications:

Bachelor’s degree in related field preferred.

Experience in complex secretarial or administrative work in a fast-paced environment.

Experience working with federally funded programs or projects, particularly those involving high school students.

Applicants who have succeeded in overcoming obstacles similar to those encountered by the Talent Search Program population.

Bilingual candidates with Spanish proficiency.

Experience working with SAP to reconcile budgets, enter purchase orders, requisitions, and other financial documents.

Experience with Excel worksheets to manage budgets, including formulas and complex data analysis.

Willingness to work occasional nights and weekends.

Commitment to diversity, equity, and inclusion.

Job Description:

*IMPORTANT This is a grant funded position. Position will be contingent upon grant funding with a tentative start date of 09/06/2021*

Reports to the Talent Search Director (Caldwell). The Grant Senior Secretary is responsible for oversight of administrative operations of the Talent Search program.

Performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.

The target schools are located in Lockhart, Luling, and Prairie Lea, TX. The position may require frequent travel back and forth from those locations to San Marcos, TX for various training and meetings. Applicant must have reliable transportation and be willing to travel on a regular basis.

Continuation of this position is contingent on satisfactory performance and project funding.

Employment with Texas State University is contingent upon the outcome of a criminal history background check.

Evening and weekend work will be required.

Job Duties:

Record budget transactions.

Maintain a program shadow budget.

Ongoing tracking and reconciliation of the Talent Search Program budgets to ensure compliance with university and U.S. Department of Education regulations.

Prepare and process requisitions/invoices for purchases.

Submit monthly budget reports.

Hire, train, schedule and supervise student employees and evaluate work performance.

Make travel arrangements and prepare travel applications and vouchers.


Maintain program files and review for completeness.

Maintain an electronic records management system (Blumen database) to ensure accurate record keeping and reporting of program services.

Provide administrative and technical support to the Director in monitoring performance objectives to ensure accurate and timely completion of the Department of Education Annual Performance Report.

Process incoming and outgoing mail.

Assist Director by preparing and processing forms needed for efficient office/program operations.Assist in coordinating, organizing, and implementing college readiness, cultural and developmental student activities.

Answer a multi-line phone, transfer and screen calls as needed; take detailed messages.Perform other duties as assigned.

Job Open Date:

07/02/2021

Job Close Date (posting closes at midnight):

07/30/2021

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
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Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.


Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/35463

Company

Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building.  As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.

About Texas State University

Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor.  A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.

Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College).  With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation.  In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff.  Research and creative activities have led to growing success in attracting external support.  For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million.  The Alkek Library has more than 3.1 million titles in its collection.  Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.

Mission

Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.

Locations

Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.

The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.

Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply. 

Texas State University is a member of The Texas State University System. 

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Find Us
Website:
Telephone
512-245-2111
Location
601 University Drive
San Marcos
Texas
78666
US
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