A.T. Still University (ATSU) is seeking a full-time Administrative Assistant to manage front desk activities on a daily basis and to perform a variety of reception, clerical, and administrative tasks at ATSU’s California location. This role will serve as the first point of contact for the location and includes welcoming guests, greeting people who visit the front desk, coordinating front-desk activities, distributing correspondence, and redirecting phone calls. Additionally, this position supports faculty, staff, and preceptors to ensure efficient and effective operation. The employee must be able to complete all duties in a confidential and timely manner with a high level of detail and quality. This role requires schedule flexibility as some activities may occur outside of regular office hours.

RESPONSIBILITIES:

Reception/Clerical Support:

Greet and welcome guests as they arrive at the office

Direct visitors to the appropriate person, office, and/or program

Answer, screen and forward incoming phone calls

Ensure reception area is maintained, with all necessary materials (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Receive, sort, and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk

Order front office supplies and keep an inventory of stock

Update calendars and schedule meetings (Zoom and in-person)

Assist with office expenses and costs reporting

Assist with filing, proctoring exams, copying, faxing, printing, scanning, mailings, scheduling of meetings, computer issues, new faculty onboarding, answering phone and emails, and event planning

Administrative Support:

Provide administrative support for the location including administrative support for the CCPA program assistant

Assist with admissions, interview days, graduation, white-coat and awards ceremonies, open house, advisory board meetings, recruiting events, end-of-rotation days, paperwork for student certification, and employment requests

Support faculty, staff, and preceptors, as well as others associated with the program(s) 

Act as a liaison to outside parties as assigned

Attend meetings and record minutes

Participate in discussions and actions related to accreditation compliance 

Assist students

Keep students informed

REQUIRED QUALIFICATIONS:

Associate Degree, preferably in a field related to administrative or academic administration. Will consider documented experiential qualifications with the ability to perform or master the above duties and responsibilities in lieu of an associate's degree

Demonstrated experience and skills transferable to this role 

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Publisher) as well as Google Suite

Ability to type at least 45 wpm

Ability to maintain confidentiality

    Attributes: 

Professional attitude and appearance

Excellent written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Detail-oriented

Multitasking and time-management skills, with the ability to prioritize tasks

PREFERRED QUALIFICATIONS:

At least two years of experience in a similar role

Demonstrated commitment to diversity and service in underserved communities

Experience working with college students either in the classroom, recruitment, support services, or administration

Experience processing and reviewing budgets, accounts receivable and payable

Experience with applications such as Explorer, Mozilla Firefox, Chrome, Safari, G-mail, Microsoft Edge, Windows or Mac operating systems, Adobe Acrobat, Office 365, and Outlook

Working knowledge of Learning Management Systems (Canvas)

Working knowledge of Student Management Systems 

Working knowledge of video conferencing (Zoom)

Additional Information:

 A.T. Still University of Health Sciences offers an excellent benefits package and a generous retirement plan. Review of applicants will begin on July 30, 2021, and will continue until the position is filled.