Executive Assistant

Lynn University
Boca Raton, FL, USA
Closing date
Oct 21, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

  • 16-Jul-2021 to Until Filled (EST)
  • Admission
  • Boca Raton, FL, USA
  • Full Time
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    Lynn University is an innovative, global and personalized college based in Boca Raton, Florida. Our 3,000 students are from approximately 100 countries. Our NCAA Division II Fighting Knights athletics program has won 25 national championships (and counting!)

    Lynn is one of the top colleges to work for in the nation, according to a survey by the Great College to Work For program. We are an Honor Roll institution with accolades in 10 categories, including compensation and benefits, confidence in senior leadership, job satisfaction and support, and teaching environment.

    As a Lynn employee, you will help us build a better world with our students. Lynn is currently accepting applications for an Executive Assistant to the Vice President for Enrollment Management.

    The Executive Assistant will provide comprehensive support to the Vice President for Enrollment Management who oversees the Office of Admission and Student Financial Services. This dynamic position requires the executive assistant to anticipate operational needs, think critically, and offer solutions to a variety of situations with a high level of professionalism and confidentiality. The executive assistant is part of a fast-paced environment that requires robust multi-tasking skills and the ability to work independently on projects, from conception to completion, and collaboratively in a team-oriented structure.

    Essential Duties and Responsibilities

    • Complete a broad variety of administrative tasks that include providing sophisticated calendar management; completing expense reports through Workday; composing and preparing correspondence; answering and prioritizing calls; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
    • Assist with designing and producing multifaceted documents, reports and presentations administered to the Board of Trustees. Communicate with contemporaries in senior level executive offices around campus on programmatic initiatives designed to achieve the university's goals and objectives.
    • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects, often with deadline pressures.
    • Provide a bridge for smooth communication between the enrollment management team and various internal departments; demonstrating leadership to maintain credibility, trust and support with key stakeholders.
    • Serve as liaison between staff and supervisors for approval of paid time off.
    • Coordinate the logistics of events and meetings taking place on-and-off campus to support the efforts of the enrollment management division.
    • Collaborate with the campus visit team to welcome prospective students and families to campus and ensure they have a memorable experience.Support the daily operations of the Office of Admission.

    Knowledge, Skills, Abilities and Personal Characteristics

    • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with precise attention to detail.
    • Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff, faculty, families, and external partners.
    • Proficient written and verbal communication skills.
    • Resourceful team player, with strong decision-making capabilities who can work efficiently, effectively and independently.
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
    • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
    • Forward looking thinker, who actively seeks opportunities and proposes solutions.
    • Self-starter, highly organized individual who possess exemplary customer service skills.
    • Knowledge of Microsoft Office, Workday and Apple iWork tools and ability to become familiar with recruitment software programs.
    • Ability to work a schedule that includes duties performed on occasional weekends.

    Minimum Qualifications

    • Bachelor's degree from a four-year college or university is preferred.
    • Five to seven years of experience supporting C-level executives is preferred.
    • Valid driver's license and clean driving record.
    Accreditation and equal opportunity

    Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Lynn University Compliance Officer/Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, [email protected], or +1 561-237-7727; or to the U.S. Department of Education Office for Civil Rights.

    Lynn University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call +1 404-679-4500 for questions about the accreditation of Lynn University. 2020 Lynn University

    Americans with Disabilities Act

    Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling +1 561-237-7639.

    The Annual Security and Fire Safety Report

    In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Warnings, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The Annual Security and Fire Safety Report is available online at lynn.edu/securityreport

    For your health, Lynn University is now smoke- and tobacco-free.

    Lynn Universityhttps://lynnedu.applicantpro.com


    Working at Lynn isn't just a job ... it's a mission.

    Our people are talented enough to do anything, but they choose to work at Lynn because they believe that they are contributing to something important. 

    Our top priority is to support our students as they achieve their dreams—and we pride ourselves on finding intellectually fearless people who enable us to constantly improve and adapt. We embrace new ideas, and we continually challenge ourselves to be better, faster, first. Here, you’ll be free to think differently. We celebrate innovation and we don’t let bureaucracy get in the way of a good idea. The words "we've always done it this way" are never uttered.

    Most importantly, Lynn employees go above and beyond for our students, parents, alumni and supporters. We’re available and responsive, and we learn from them just as much as they learn from us.


    Lynn University has been recognized by The Chronicle of Higher Education as a "Great College to Work For" in the areas of:

    • Respect and appreciation
    • Work/life balance
    • Compensation and benefits
    • Collaborative governance
    • Confidence in senior leadership
    • Facilities, workspace and security
    • Job satisfaction
    • Supervisor/department chair relationship

    Culture and Community

    Our employees enjoy lots of events aimed at reducing stress, encouraging a healthy lifestyle and creating a strong sense of community. These events include cooking lessons, Lunch 'n Learn workshops and 5Ks, as well as festivities like Furry Friend Friday and Bring Our Daughters and Sons to Work Day.

    We also promote community involvement, and traditionally have taken part in events such as:

    • The Corporate Run
    • Gift drives for underprivileged children
    • Food drives
    • Fundraising for a variety of local and national charitable organizations

    View our online photo album to see more events that Lynn employees take part in.

    Mission and vision


    The mission of Lynn University today is the same mission that has defined the institution through its first 50 years and that will continue to define it in the future.

    Our mission is to provide the education, support and environment that enable individual students to realize their full potential and to prepare for success in the world.


    Lynn’s vision is to be recognized as one of the most innovative, international and individualized small universities in America. Lynn University will capitalize on its youth, location and close student and faculty bonds to become a forerunner institution, a different kind of learning center, an independent, innovative 21st century university that is unusually devoted to preparing young persons for America’s and the world’s future. To do so, Lynn will:

    1. Remain relatively small, with approximately 2,400 undergraduate and 600 graduate students, and 500 or more adults enrolled annually in continuing education courses and institutes. A multi‐faceted, coeducational, primarily residential university with a small‐college atmosphere.
    2. Admit a wide array of diverse students, from those with learning differences to the gifted, and those from many countries of the world and states across the nation.
    3. Be grounded in the liberal arts but contain a collection of colleges oriented toward emerging professional opportunities, each of which feature superior teaching, applied learning and international focus and experiences.
    4. Contain a hallmark student development program that discerns each student’s strengths, shortcomings and special needs and works to develop his or her full capabilities.
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