Administrative Assistant for Academic Affairs

Employer
Hartwick College
Location
Oneonta, NY
Closing date
Oct 14, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Date: July 15, 2021
Title: Administrative Assistant for Academic Affairs

Description: Under the Supervision of the Executive Assistant to the VP for Academic Affairs and the chairs of each department, the Administrative Assistant is responsible for multiple tasks that are required in order for faculty to fulfill their position in educating students during the academic year.  Schedule and hours are flexible.

Responsibilities

  • Performs a variety of word processing tasks, such as letters, minutes, exams, class materials, questionnaires, reports, journals, programs, etc.
  • Ordering: office supplies, desk copies, office nameplates, key requests, material requisitions
  • Assists department chairs with department budgets and reconciles discrepancies
  • Assists department chairs with scheduling needs, such as compiling class schedules, meetings and events
  • Compiles statistics for use in reports and grant applications
  • Updates portions of the department web pages as needed
  • Creates and maintains positive relationships with all internal and external constituents
  • Mail pick-up and delivery to and from the Copy Center
  • Provides support with Faculty Recruitment
  • Assists the Office of Academic Affairs with collection of course syllabi and office hours
  • Serves as liaison between faculty and Aramark facilities regarding work orders and building maintenance concerns
  • Supervision of work study students
  • Assists faculty with media requests
  • Responsible for minute taking at Faculty Meetings
  • Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement WeekendExpected to comply with all applicable College, Federal, State, local and associational regulationsAs a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
  • Performs other job related duties as assigned
Qualifications: Minimum requirements for the position are a High School Diploma or GED and at least three years of secretarial experience.

All employees are required to be fully vaccinated for COVID-19 prior to the start of their employment.

  • Demonstrated knowledge of Microsoft Software (Office, Word, Excel, etc.)
  • High level of verbal and written communication skills
  • Ability to work with multiple supervisors
  • Ability to multi-task and prioritize
  • Strong organizational skills

The physical demands of this position include being required to regularly sit for long periods of time, navigate stairs, walk across campus, and lift and carry light to moderate weight packages.

An independent, residential liberal arts college enrolling approximately 1,200 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. The College features a Liberal Arts in Practice general education curriculum and aspires to “be the best at melding liberal arts education with experiential learning.”

Hartwick operates as a community of learners where there is a very real sense of belonging and connection.

Hartwick operates as a community of learners where there is a very real sense of belonging and connection. By joining Hartwick, you become part of a group of people who work together, share in our successes, and a celebrate our accomplishments. All positions at Hartwick contribute to the education and development of students with the opportunity to see the impact on future leaders—what you do at Hartwick really matters.

Our beautiful 425-acre campus is located in the scenic Susquehanna River valley in Oneonta, New York—a charming town near the northern foothills of the Catskill Mountains. Hartwick offers health benefits to domestic partners of employees, flexible scheduling, opportunities to engage in athletic and cultural events (concerts, exhibits, and lectures) and tuition benefits for eligible employees and their dependents. Hartwick College prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression and is an Equal Opportunity Employer, committed to broadening “the understanding, awareness, and appreciation of diversity among all members of the Hartwick community.” Women, minorities, and other underrepresented groups are especially encouraged to apply. 

Hartwick College is committed to providing a safe and secure educational and employment environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Hartwick College is committed to a diverse candidate pool, values an inclusive workforce and workplace environment, and wishes to minimize or eliminate the impact of implicit bias during the search and hiring process. 

All applicants are asked to submit the following materials with their online applications:

    A cover letter;A resume; A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); andThe names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Review of applications will continue until the position is filled.

 

Organization

Working at Hartwick College 

An independent, residential liberal arts college enrolling approximately 1500 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority.  Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College has adopted a Liberal Arts in Practice curriculum and aspires to “be the best at melding liberal arts education with experiential learning.” 

Our Mission
Hartwick College, an engaged community, integrates a liberal arts education with experiential learning to inspire curiosity, critical thinking, creativity, personal courage and an enduring passion for learning.

Our Purpose
Our purpose as a college of the liberal arts and sciences is to educate people who will thrive in and contribute to the world of the future; people who are prepared to meet the personal, intellectual, and social challenges of a rapidly changing and increasingly interdependent world.

Hartwick graduates will be noted as being able to thrive in a world of global interdependence in which people of the broadest range of national, ethnic, social, and personal backgrounds will interact personally and technologically.

To thrive in this context will require that Hartwick students learn to: understand the world from a variety of perspectives; work constructively with people from a variety of backgrounds and life experiences; be avid learners and critical thinkers; communicate effectively and have a well-developed personal presence; be purposeful in their actions and value-based in their decisions; and know how to use information technology resources as a routine tool to enhance effectiveness.

Our Values
We are:

  • a college of the liberal arts and sciences, focusing on the development of the disciplines of thinking, learning, analyzing, communicating, and values-based judgment;
  • a relationship college, focusing on the development of a 24 hour per day, seven day per week, residential educational experience characterized by personal responsibility and collaborative relationships among faculty, students, and staff; and
  • a future-directed college, focusing on educating people in ways that will make them effective and contributing citizens to the world of their future.

Our Character:
By being intentional in fulfilling our values—taking those actions that help us better be what we believe we should be—we are a college of both quality and distinctiveness. We are a future-directed community of learners where students, faculty, and staff are mutually engaged in intellectual, social, and personal learning inside and outside of the classroom. Our curricular and co-curricular educational experience emphasizes: shared and interdependent learning; a balance of challenge and support; a caring commitment to the individual; intellectual, social, and individual rigor; the development of personal responsibility; and approaches that link theory and practice, what we term "The Liberal Arts in Practice." 

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United States

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