Administrative Assistant for Academic Affairs and Art/Art History
- Employer
- Hartwick College
- Location
- Oneonta, NY
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Date: July 15, 2021
Title: Administrative Assistant for Academic Affairs
Responsibilities
Office of Academic AffairsGeneral Office Support and Overview (25%)- Serve as the forward-facing representative of OAA in directing inquiries to the appropriate OAA or campus officeCollaborate with the Executive Assistant to the VP for Academic Affairs and the Office & Budget Manager to keep them aware of the activities of the Assistant Provost and Projects Manager.
- Manage the daily calendars for the Assistant Provost and Office Manager, including on and off-campus engagements, meetings, telephone calls, appointments and other eventsTranscribe, archive and distribute meeting notes and recordsSolicit, receive, track, and archive electronic copies of course syllabiSupport academic program development, including searching for, compiling and distributing informationAssist with the development of faculty and selected staff contracts, including those for special assignments, staff duties, adjunct faculty, academic interns and others as assignedSupport the full-time faculty hiring process, including posting advertisements, supporting applicant travel, interview scheduling, and monitoring the process-including sending and verifying letters to applicants, candidates and new hiresIn collaboration with the Office & Budget Manager, manage processes and events for faculty awards, faculty and student grant programs, visiting scholars and in-residence facultySupport scheduling and organizing events such as Honors Convocation, Undergraduate Research Showcase, and othersOther duties as assigned
- Act as the forward-facing office representative for the departmentLead and organize office operations, including functions such as receiving and routing phone calls, email inquiries, Google calendar management, packages and mail, and othersMaintain the department Google calendarProcess Sophomore, Junior and Senior ReviewsManage Visiting Artist arrangements, including contracts, travel, and budgetsOversee the department budget, including material requisitions, workstudy hiring, and other ordering and simple contractsSupport admissions and recruitment activitiesProvide administrative support for the Gallery Coordinator
- Participation in significant campus activities including Welcome Weekend, True Blue Weekend, and Commencement Weekend
- Expected to comply with all applicable College, Federal, State, local and associational regulations
- As a representative of the College, expected to comport oneself in a professional manner at all times, both on and off campus
- Performs other job related duties as assigned
- Familiarity with MS Office Suite, Google Suite or both
- Ability to multitask in a fast-paced environment
- Capability to work on-campus or remotely, with access to telephone and reliable high-speed internet for the latter contingency
- Ability to maintain confidentiality of faculty, student and staff records and communications
- A cover letter;A resume; A Diversity Statement that addresses how your past and/or potential contributions to diversity will support Hartwick College’s Diversity Statement (https://www.hartwick.edu/campus-life/intercultural-affairs/diversity-at-hartwick/); andThe names and contact information for three references, with annotation regarding how the reference is related to you and your work (at least one of your references must be from a current and/or previous supervisor).
Organization
Character
Hartwick College is a private liberal arts and sciences college of 1,193 students, located in Oneonta, NY, in the northern foothills of the Catskill Mountains. Hartwick's expansive curriculum emphasizes an experiential approach to the liberal arts. Through personalized teaching, collaborative research, a distinctive January Term, a wide range of internships, and many study-abroad opportunities, Hartwick ensures that students are prepared for not just their first jobs, but for the world ahead. A Three-Year Bachelor's Degree Program and strong financial aid and scholarship offerings keep a Hartwick education affordable.
Campus and Location
Hartwick's beautiful 425-acre campus is located in Oneonta, NY, in the northern foothills of the Catskill Mountains. The campus literally is built into the side of Oyaron Hill and has a breathtaking view of the Susquehanna River Valley. Our Pine Lake Environmental Campus is eight miles from the main campus. Oneonta has been ranked as a top ten college town in the nation.
Academics
There's lots of food for thought: Hartwick's top five majors are nursing, business administration, psychology, biology, and criminal justice, and there's so much more to explore. You have access to 45 courses of study, four pre-professional programs, six cooperative programs, and certifications. Hartwick's Three-Year Bachelor's Degree Program is a unique and exciting opportunity allowing qualified students to benefit from our strong liberal arts education and special experiential learning opportunities. More about Hartwick's academic programs.
Study Abroad and Off-Campus Study
Hartwick students travel everywhere, from Italy to India, for January Term, semester-long, or year-long programs. Approximately 60% of Hartwick students study abroad during their undergraduate years, making Hartwick 2nd in the nation among baccalaureate colleges for the percentage of students who study abroad. More about Hartwick's nationally recognized off-campus programs.
Athletics
Hartwick sponsors 18 intercollegiate teams, 8 for men and 10 for women. Hartwick sports compete at the NCAA Division III level. Many of Hartwick's Division III teams participate in the Empire 8 conference. Hartwick also sponsors a spirit team which includes cheerleading, a dance team, and Swoop, the official mascot of the Hartwick College athletic programs. More about Hartwick Athletics.
Costs & Financial Aid
We commit more than $60 million in comprehensive aid and more than $32 million in Hartwick scholarships and grants. This financial contribution to our students reflects how much we believe in the educational experience we provide and in our students’ potential to progress the world forward. A financial aid counselor will tailor a plan that best fits your family’s needs, and the same counselor will work with you throughout your or your student’s entire time at Hartwick. More on affordability & financial aid.
Accreditation
Hartwick College is accredited by the Middle States Commission on Higher Education MSCHE or "Middle States"), and the NY State Board of Regents. Individual programs that have specialized accreditation are Art (National Association of Schools of Art & Design (NASAD)), Music (National Association of Schools of Music (NASM)), Nursing (Commission on Collegiate Nursing Education (CCNE), and Chemistry (American Chemical Society (ACS)). More on accreditation.
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