Student Services Administration Professional III (College of Medicine-Phoenix)

Employer
University of Arizona
Location
Tucson, AZ
Closing date
Oct 23, 2021

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Administrative Jobs
Institutional & Business Affairs, Health & Medical Services, Student Affairs, Student Activities & Services

Job Details

Posting Number:

req6049

Department:

COM Phoenix Academic Affairs

Department Website Link:

College of Medicine-Phoenix

Location:

Greater Phoenix Area

Address:

435 N 5th St, Phoenix, AZ 85004 USA

Position Highlights:

The Student Affairs office in the Department of Academic Affairs at the University of Arizona College of Medicine-Phoenix is looking for an outstanding Student Services Administration Professional III. The job duties for this position fall into three broad categories: Coordinator of Student Progress, working with the compilation and coordination of Medical Student Performance Evaluations (Dean's letters), and administrative coordination and support for Associate Dean for Student Affairs. As Coordinator for Student Progress, this position interacts with students, faculty, lawyers and staff on sensitive topics and requires a keen understanding of educational policy, its interpretation and application. Dean's letters are a high profile component of students' applications for residency training.

The University of Arizona College of Medicine – Phoenixanchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of theSun. The College inspires and trains individuals to become exemplaryphysicians, scientists and leaders who are life-long learners and inquisitivescholars. We embrace professionalism, innovation and collaboration to optimizehealth and health care for all. The Phoenix Biomedical Campus embodies theUniversity’s priorities of engagement, partnership, innovation, and synergy inits world-class academic and research initiatives, with clinical facilitiesthroughout Greater Phoenix. The campus also houses the UA Colleges of PublicHealth, Pharmacy, and Nursing, as well as Northern Arizona University’s Collegeof Health and Human Services, the Translational Genomics Research Institute(TGen) and the International Genomics Consortium.

Outstanding UAbenefits include health, dental, and vision insurance plans; life insurance anddisability programs; paid vacation, sick leave, and holidays; UA/ASU/NAUtuition reduction for the employee and qualified family members; stateretirement plan; access to UA recreation and cultural activities; and more!

The University ofArizona has been recognized for our innovative work-life programs. For moreinformation about working at the University of Arizona and relocationsservices, please click here

Duties & Responsibilities:

Student Progression

  • Assist the Associate Dean of Student Affairs in the identification, tracking and monitoring of student progress across the curriculum.
  • Assist in monitoring the successful completion of student action and remediation plans in conjunction with the ADSA and/or Career and Professional Advisor.
  • Track and record students’ behavioral competency evaluations, coordinate and monitor follow up between student and their Career and Professional Advisor, and/or the ADSA as needed per policy.
  • Manage student progression by facilitating and tracking leaves of absences, curricular delays, and block/course/clerkship advancement, in relation to college policies.
  • Responsible for other duties as needed for student progression.

Work closely with the Associate Dean of Student Affairs and the Chair of the Student Progress Committee in the coordination of tasks related to the Student Progress Committee.

  • Scheduling, agenda items, coordination of meeting times and locations, assuring privacy and confidentiality throughout the process.
  • Work with Chair of SPC and Associate Dean on correspondence to and from SPC .
  • Collect, track and maintain all records of the SPC.
  • Develop and maintain a system for policy change tracking; creating an organized catalogue for referencing essential policy data.
  • Assure confidentiality at all levels of meetings, documentation, communication and records.

Medical Student Performance Evaluations

  • Primary responsibility for collection of student data, drafting, coordination of editing, and administrative support for the creation of MSPE (Dean's letters). Responsible for ensuring all aspects of MSPE are complete within the required time frame.
  • Facilitate the maintenance and design of the MSPE template in coordination with AAMC standards and recommendations.
  • Compile records, evaluative comments, grades for each MSPE throughout the curriculum up to the MSPE release date.
  • Compose the draft MSPEs based on AAMC template and compilation of student data for final composition by ADSA.
  • Develop individual academic performance illustrative graphs for inclusion in MSPEs.
  • Coordinate individual MSPE student meetings with Associate Dean, Student Affairs.
  • Coordinate final review/editing of MSPEs.
  • Coordinate release of MSPEs through registrar.
  • Run reports and queries as needed.

Serve as Executive Assistant for Associate Dean for Student Affairs

  • Responsibility for other administrative services as needed for ADSA.
  • Maintain calendars, scheduling for ADSA.
  • Assist with travel and post-travel reimbursement for ADSA.
  • Track all academic policy changes and tracking as they relate to all areas of Student Affairs, Student Development, Financial Aid, Student Records and Career Advising.
  • Assist the ADSA in gathering data and creating accurate reports, in conjunction with the Registrar.
  • Oversee, coordinate, and assist ADSA in execution of annual Senior Celebration awards luncheon.

Other duties as assigned.

Minimum Qualifications:

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 5 years of relevant work experience is typically required.

Preferred Qualifications:

• Experience working with students in a medical college or other professional education milieu.

• Strong understanding of student records confidentiality, FERPA and related policies and process.

FLSA:

Exempt

Full Time/Part Time:

Full Time

Number of Hours Worked per Week:

40

Job FTE:

1.0

Work Calendar:

Fiscal

Job Category:

Student Services

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$43,559 - $51,243 Annually, Depending on Experience

Compensation Type:

salary at 1.0 full-time equivalency (FTE)

Grade:

7

Career Stream and Level:

PC3

Job Family:

Student Services Admin

Job Function:

Student Services

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

1

Target Hire Date:

9/20/2021

Expected End Date:

Contact Information for Candidates:

College of Medicine-Phoenix, Office of Human Resources

[email protected]

Open Date:

7/15/2021

Open Until Filled:

Yes

Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

The University of Arizona has currently adopted a working environment and interview process in accordance with guidelines recommended by the CDC.

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Organization

As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.

We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.

As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.

Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.

We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.

As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.

Who We Are

Our core values proclaim who our Wildcat community is and what we stand for:

Integrity: Be honest, respectful, and just.

Compassion: Choose to care.

Exploration: Be insatiably curious.

Adaptation: Stay open-minded and eager for what’s next.

Inclusion: Harness the power of diversity.

Determination: Bear down! (Yes, there’s a story here.)

Where We Are

Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.

Diversity Profile

Our Commitment to Inclusive Excellence

The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.

The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.

The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.

The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.

Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.

The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.

These are some of our cutting-edge centers and programs:

Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.

Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.

Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.

Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.

Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.

Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.

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Location
United States

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