Contracts Associate II, DCRI Contracts

Employer
Duke University
Location
DCRI - Strategic Development/Contracts
Closing date
Sep 16, 2021

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Community & Government Relations

Job Details

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

OCCUPATIONAL SUMMARY

Under limited supervision, guidance, and mentorship of the Assistant Director (AD) of Contracts Management and/or Senior Attorney the Contracts Associate II will develop and negotiate agreements with subcontractors, academic institutions, clinical sites and other vendors/partners utilizing a working knowledge and understanding of the Duke Clinical Research Institute (DCRI)/Duke University (Duke) mission, policies, processes, structure and systems, especially those pertaining to clinical research, academic concerns and non-profit tax status. A Contract Associate II will exercise good, sound legal and business judgment. Additional responsibilities will include using, updating, and maintaining software, systems, and procedures that support the development, processing, and tracking of contracts, subcontracts, and/or site agreements for the DCRI. A Contracts Associate II will also serve as a therapeutic area (T/A) lead for assigned T/As; maintains templates; provide input on office systems (filing, tracking, etc.); and demonstrate a working knowledge of DCRI/Duke mission policies, processes, structure, and systems.

PRIMARY DUTIES

  1. Negotiate/draft subcontracts and collateral agreements including, but not limited to
  • master subcontractor agreements
  • faculty research agreements
  • confidentiality agreements
  • data use agreements and business associate agreements
  • site agreements
  • letters on intent
  • committee member agreements
  • lab services agreements
  • outside services agreements
  • amendments
  • grant and gift letters

  • Create draft subcontracts and agreements (examples noted above) with reasonable skill and exceptional attention to detail, making use of available templates as well as the ability to draft a contract scratch.
  • Negotiate draft subcontracts and agreements (examples noted above) applying an working understanding of the Duke/DCRI mission, policies, processes, structure and systems, especially those pertaining to clinical research, academic concerns and non-profit tax status. This would also include a knowledge of our required 1) publications terms, 2) confidentially, 3) intellectually property, 4) and access to data (i.e., the Big Four)
  • Have a working knowledge of the Big Four and the ability to articulate an understanding of these terms.
  • Develop and maintain DCRI Contracts departmental templates for site agreements and other minor subcontractor / vendor / partner agreements.
  • Provide support, legal oversight, and document review for SSU as required. This includes drafting of study template site agreements; review of site negotiations/changes; attendance/leadership of periodic project review teleconferences; and training of SSU associates.
  • Other Responsibilities

    1. Attend and participate in DCRI Contracts departmental meetings.

  • Maintain accurate contracts records in departmental contracts tracking system.
  • Maintain thorough and open communications related to ongoing projects with DCRI Contracts management, DCRI project teams and administrative personnel.
  • Lead and participate in ad hoc departmental initiatives and special projects as assigned by the AD of Contracts Management.
  • HIRING SPECIFICATIONS

    Education

    Bachelor’s Degree in business, science or other related discipline or equivalent relevant work experience.

    Experience

    Three years experience in contracts management and/or research and development arena (pharmaceutical company, CRO, ARO, etc.) with particular emphasis in contract administration and/or related contract generation and document management systems, or other relevant work experience. Advanced degree (J.D., M.B.A., Ph.D.) preferred.

    Skills

          Analytical, problem solving, and negotiation skillsExcellent organizational, planning and prioritization skillsExcellent attention to detailExcellent oral and written communication skillsExcellent proofreading skillsKnowledge of agreements used in support of clinical trials preferredExcellent interpersonal skillsKnowledge of clinical trials process/standards/regulations preferred Familiarity with all internal processes and approvals that impact contracting procedures

    Willingness to attend training courses and contracting management courses, software courses, industry shows,

    Minimum Qualifications

    Education

    Work requires a Bachelor's degree

    Experience

    Work requires a minimum of three years of related business/administration experience.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

    Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

    Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

    Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

    Organization

    Read our Diversity Profile History

    Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

    As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

    Duke maintains a historic affiliation with the United Methodist Church.

    Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

    Mission Statement

    Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

    “To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

     “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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