Duke University
Closing date
Sep 16, 2021

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Administrative Jobs
Academic Affairs, International Programs, Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


Provide administrative and project support for the Director and Associate Director of Undergraduate Studies and the Economics Center of Teaching (EcoTeach) Director and Senior Program Coordinator. Work within framework of the EcoTeach mission to support undergraduate education in economics at Duke University, with particular focus on supporting a large major student pool, large undergraduate core courses and their instructors using a combination of administrative processes and technological tools.

Work Performed

General Administration (5%)

  • Control and maintain EcoTeach front office in a professional and efficient manner, offering student and faculty reception when front desk is unattended, and making suggestions for improvement in space and operations. Order and maintain office supplies and product contracts using [email protected]
  • Assist with recruiting, scheduling, training, and supervision of approximately 10 student workers.

Student Services (40%)

  • Plan, develop, and coordinate the preparation, distribution and follow up of major declaration activities, which include academic communications to incoming students and assignment of academic advisors.
  • Administration of Independent Study process, including initial student direction, DUS approval and student registration.
  • Maintain EcoTeach web site as required, with emphasis on opportunity postings, and requirement and special programs deadline updates. Administer online publishing of Duke Journal of Economics, from student submission coordination to final publishing.
  • Assist DUS with Undergraduate Teaching Assistants, including but not limited to organization and participation in orientations and set-up of office hours. Assist in the screening and hiring of Undergraduate Teaching and Research Assistants.
  • Serve as undergraduate payroll representative for students paid on EcoTeach funds.
  • Provide administrative support to the Director of the Honors Program and the DUS as requested, including forms maintenance, tracking of candidates, GPA screening and Honors Poster Session coordination and set-up.
  • Assist in all aspects of the organization and running of yearly graduation ceremony, including working the event. Assist in the organization of Johnson Lectures as scheduled including advertising and logistical planning. Assist and participate in bi-annual advising process, including knowledge of economics major and minor requirements, training and hiring of graduate student advisors, set-up and student notification of open advising hours, and preparation of undergraduate advising materials.
  • Orient students on how to best utilize campus resources to support their academic and professional development.
  • Plan, coordinate and manage events that will strengthen students’ connection to the major, such as the Welcome Orientation for new majors, diploma ceremony, and seminar/workshop series including topics such as exploring career paths, task management, media training, etc. This includes activities such as negotiating budgets, coordinating seminar speakers and workshop facilitators, pre-workshop communications, and overseeing activities.
  • Administration of declaration process for Economics majors, including, but not limited to interaction with the Academic Advising Center, coordination of New Major Info Sessions, advisor assignment entry/notification and maintenance of student records.

Communication (15%)

  • Disseminate information to students regarding opportunities related to research, employment, and professional development. This will be done through the use of the department’s list service, and other social media avenues.
  • Ensure information is up to date on program’s website.
  • Use social media to promote the program and communicate with students about ongoing activities of interest.

Program Administration (40%)

  • Make room reservations for faculty, student and departmental events in the EcoTeach and 03 Conference Rooms, including but not limited to Teaching Assistant office hours, review sessions, exam and exam grading reservations and special events. Control and Maintain 25Live calendars for all EcoTeach owned rooms. Ensure access to EcoTeach owned rooms through the Card Reader Scheduling software. Facilitate proctoring of special exam situations such as make-up exams and extended time exams.
  • Administration of Economics Course Registration Policy, including pre-requisite overrides, and resolution of myriad registration issues. Interface with Registrar’s Office and SISS Office.
  • Develop and budget production of program’s promotional materials, and represent the department in public events such as Blue Devil Days, and prospective major’s events.
  • Maintain data regarding student academic performance and track fulfillment of graduation requirements.
  • Maintain data for student records, course scheduling, course reporting using several databases. Track learning objectives and outcomes and coordinate assessment activities related to the undergraduate program.
  • Monitor and evaluate program effectiveness through course evaluations, surveys, questionnaires, etc.
  • Investigate trends, recommend, and implement modifications to improve program effectiveness.
  • Perform other related duties assigned by DUS, Associate DUS or EcoTeach Senior Program Coordinator.

Minimum Qualifications


Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.


Work generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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